RFQ W9112PQ24Q0010_Conformed.pdf

SEE ADDENDUM

(No Collect Calls)

W912PQ24Q0010 12-Mar-2024

b. TELEPHONE NUMBER

518-786-4739

8. OFFER DUE DATE/LOCAL TIME

10:30 AM 25 Mar 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANDREW EMRICH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012087862

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO NY PURCHASING & CONTRACTING

330 OLD NISKAYUNA ROAD

LATHAM NY 12110-2224

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56PPG 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USP&FO--NEW YORK

USP&FO--NEW YORK

501 CAMP SMITH TRAINING SITE

CORTLANDT MANOR NY 10567

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,000,000

NAICS:

562991

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912PQ24Q0010

Section SF 1449 - CONTINUATION SHEET

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

PORTABLE TOILET RENTAL AND CLEANING SERVICES

1.0 GENERAL

1.1 Scope. The New York Army National Guard (NYARNG) anticipates renting Portable Toilets with cleaning services in accordance with this Performance Work Statement (PWS).

1.1.2 Objectives. Provide clean and serviceable portable toilets to New York Army National Guard Training Center Camp Smith (hereinafter Camp Smith), 11 Bear Mountain Bridge Rd, Cortlandt Manor, NY 10567 in support of personnel participating in various training events.

1.1.3 Period of Performance (PoP): The Period of Performance shall be 1 (one) Base Year of 12 months and 4 (four) 12-month option years, for a total of 60 (sixty) months.

1.2 SPECIFIC REQUIREMENTS

1.2.1 Place and Performance of Services: The contractor shall furnish Portable Toilets at locations specified in appendices A and B. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.2.2 Quantity: The contractor will provide Contractor will provide 16 (sixteen) portable toilets during the Spring/Summer season (1 April through 30 Sept) at locations specified in appendices A and B. 12 (twelve) portable toilets during the Fall/Winter season (1 Oct through 31 Mar) at locations specified in appendices A and B.

1.2.3 Contractor shall provide weekly servicing and maintenance of all Portable Toilets.

Each portable toilet will be equipped with a toilet, a urinal, and a hand sanitizer dispenser. Portable Toilets will be fully restocked with toilet paper and hand sanitizer at each service.

1.2.3.1 Failure to maintain sanitary and serviceable portable toilets may be grounds for termination under the Default Clause of the contract.

1.2.4 Site Points of Contact (POC). Camp Smith Range Control: Captain Christopher Guzzetta or Sergeant Christopher Ramos at 914-945-7372.

1.2.5 Hours of Operation. The contractor shall service all Portable Toilets between 8:00 AM to 3:00 PM every Tuesday or Wednesday. If any timeline adjustments are required, the contactor shall contact Site POC for approval no later than the Monday prior to scheduled service.

1.2.6 Recognized Holidays. The contractor shall not perform services on the following recognized United States (US) holidays:

1.2.6.1 New Year’s Day: January 1st

1.2.6.2 Martin Luther King, Jr.’s Birthday

1.2.6.3 President’s Day

1.2.6.4 Memorial Day

1.2.6.5 Juneteenth National Independence Day: June 19th

1.2.6.6 Independence Day: July 4th

1.2.6.7 Labor Day

1.2.6.8 Columbus Day

1.2.6.9 Veteran’s Day: November 11th

1.2.6.10 Thanksgiving Day

1.2.6.11 Christmas Day: December 25th

1.2.7 Changes. The government reserves the right to change quantities of portable toilets service during the period of performance. If this change is required, a modification will be generated by the Contracting Officer. The contractor shall not perform any work above the stated quantities authorized by the Contracting Officer.

Services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.2.8 Relocation. Government may determine a need to relocate the portable latrines.

Government will communicate relocation requirement to contractor with prior notice.

With minimum 90 days advance notice of relocation request, contractor shall relocate portable latrine(s) incident routine cleaning/maintenance cycle or seasonal change.

Government may modify placement locations once per option year without additional cost. Any additional relocation at additional cost will be considered a change and Contractor shall obtain prior authorization by the Contracting Officer.

1.2.9 Contract Manager (CM). The contractor will designate in writing a supervisor authorized to act on the contractor’s behalf during the performance of this contract and will provide the Contracting Officer's Technical Representatives (COTR) a written designation of the supervisor via email 48 hours prior to any change in contractor supervision. This individual shall be the single point of contact between the COTR and contractor, and shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COTR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the Contracting Officer.

1.3 STANDARDS OF CONDUCT

1.3.1 The contractor shall comply with all Federal, State and local laws, regulations, policies, permits and insurance.

1.3.2 Government will revoke contractor employee's installation driving privileges as a result of any moving violation of any applicable motor vehicle regulation occurring on the installation.

1.3.3 The contractor's employees shall become familiar with, and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

1.3.4 All contractor employees shall carry government-issued photo identification with them at all times. The contractor shall ensure compliance with all security regulations and orders of the installation which may affect performance.

1.3.5 Identification of Contractor Employees: The contractor shall ensure that all employees engaged in tasks occurring on Government installation wear company-designated uniforms at all times, and display company identification badges at all times.

The uniform shall have the company name prominently displayed.

1.3.6 The use of alcoholic beverages or illegal drugs by Contractor personnel while performing contracted services is strictly forbidden. The Contractor shall immediately remove the offender(s) by from further work under this contract. Removal of employee(s) for such cause does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services.

1.3.7 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4 ACCESS CONTROL

1.4.1 All persons requesting access to Camp Smith must have a legitimate purpose to access the installation under the terms of this contract, and must present a current valid Government (Federal, State, or Local) issued photographic identification card. All persons must present identification to any acting security personnel upon request at any installation access control point or during any point of occupation.

1.4.2 The inability of contractor employees or deliveries to gain proper access to Camp Smith shall not constitute an excuse for nonperformance under this contract.

1.4.3 Contractor shall provide a name roster/list of all personnel that require access to the installation. Contractor will e-mail this list to Camp Smith Range Control; call 914- 945-7372 for specific email address. Contractor employees must only enter restricted areas (Range and Training Areas) when required to do so and only upon prior approval by Range Control.

1.4.4 Unscheduled gate closures by Security Personnel may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Government will not compensate Contractor for unexpected closures or delays. All vehicles are subject to search and inspection pursuant applicable regulations.

1.4.5 The contractor's employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

1.4.6 Contracted personnel operating a privately or commercially owned vehicle onto Camp Smith shall provide current documentation to show that the vehicle is insured and properly registered with a Department of Motor Vehicles or a private vehicle leasing agency in the Continental United States (CONUS). Failure to provide proper documentation will result in denial of vehicular access to the installation.

1.4.7 Contractor shall provide all coordination with Range Control and contractor personnel on-site to receive all deliveries and pick-ups incident to this contract.

Government shall not greet contractor suppliers, and shall not accept deliveries or pickups on behalf of contractor.

1.4.8 Contractor employees will not attempt access to any Soldier building or sleeping areas.

1.4.9 With per-incident prior coordination and per-incident approval of Range Control, Government will permit Contractor access to the following restricted areas: Ranges and Training Areas. Contractor employees will only enter when approved by Range Control immediately prior.

1.4.10 Contractor shall notify Range Control upon any movement throughout and egress of Ranges and Training Areas.

1.5 WORKSITE SAFETY AND OCCUPATIONAL HEALTH (SOH): For all on-site work, the contractor shall abide by safety rules and regulations of any governmental body having the authority to control the manner or method of carrying out the work.

Contractor shall be responsible directly to Occupational Safety and Health Administration (OSHA) or appropriate state office where OSHA has approved a state plan. The contractor shall:

1.5.1 Ensure the SOH of contractor's employees

1.5.2 Ensure compliance with all applicable Federal, state and local codes and standards

1.5.3 Protect the public within the contract work area and protect government property

1.5.4 Investigate all mishaps (including near miss) and provide report to the SITE

POINT OF CONTACT (POC)

1.5.5 Ensure all employees performing on-site work: comply with applicable SOH requirements, wear prescribed personal protective equipment, report any unsafe or unhealthful conditions/activities, prevent avoidable mishaps, work in a safe manner, and report all mishaps (including near miss).

1.6 STORAGE AND TRANSPORTATION OF HUMAN WASTE: Contractor must adhere to all New York State (NYS) Department of Environmental Conservation (DEC) codes, rules, and regulations which apply to the storage and transportation of human waste.

1.6.1 Contractor shall inspect all portable holding tanks, and repair or replace as necessary to prevent any type of leakage and discharge to the environment.

1.6.2 Contractor shall ensure all waste containers are properly secured within the transport vehicle during transport to prevent movement or leakage during transport.

1.6.3 Contractor shall transport all human waste off the installation on the same day it is removed from portable toilet.

1.6.4 Contractor shall immediately report any spill or leak to Camp Smith Environmental personnel by contacting Site POC.

1.7 SECURITY REQUIREMENTS

1.7.1 Controlled Unclassified Information (CUI). Observation of events, operations, physical changes, etc. may reveal sensitive information. Therefore specific restrictions are needed to preclude unintentional release of this information to unauthorized parties.

CUI includes any images, data or information, or observed events that reveal information about government operations, personnel, equipment; including, but not limited to: head-counts, activities, schedules, work/deployment frequency, routines, techniques, procedures, assets, weapons, equipment, personnel names, titles, positions, personnel movements, facility conditions, repairs, equipment movements, equipment orders, deliveries, shipments, etc. Contractor shall immediately report to the installation Security Office any unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with NYARNG.

1.7.2 Contractor and all associated sub-contractors shall not release, perform, display, or disclose any Controlled Unclassified Information (CUI) to any person other than its own employees who require these data to perform the contracted services. Non-disclosure will specifically include data particular to para 1.2, and Appendices A and B; such as delivery schedules, service dates and times, quantities, locations, conditions, indicators of usage, and any observed troops.

1.7.3 The contractor, contractor employees, and associated sub-contractors shall NOT disclose to unauthorized third parties, unofficial websites (including Social Networking sites), company websites, publications, newsletters or other any media; any CUI images, data or information that may reveal government operations, personnel, equipment, and classified or controlled unclassified information. Contractor shall coordinate all company press releases related to this contract through the Contracting Officer.

1.7.4 Background Checks. Prior to beginning any on-site work, the Contractor and all associated sub-contractors shall complete background checks on each employee that will require access to Camp Smith, and provide such records to the Installation Provost Marshal Office, Director of Emergency Services or Security Office.

1.7.4.1 At a minimum, the background check shall include undertaking a criminal history record check including 1) a national criminal history check, and 2) state and county criminal checks using the NYS Office of Court Administration (NYSOCA) and comparable searches of states where the person lived, worked or attended school during the past 5 (five) years.

1.7.5 Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.6 Access and general protection/security policy and procedures.

Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.7.7 Contractors do not require Common Access Card (CAC) but require access to a DoD facility or installation. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

2.0 GOVERNMENT FURNISHED EQUIPMENT AND GOVERNMENT

FURNISHED PROPERTY, MATERIAL, EQUIPMENT, SERVICES, UTILITIES

(GFP/M/E/S/U)

2.1 Property. Camp Smith may provide improved gravel pads at each designated location. The Government will not provide any other property.

2.2 Materials. The Government will not furnish paper products, cleaning products, sanitizing products, and any other materials.

2.3 Equipment. Camp Smith may provide per-incident loaner of radio for communicating between Range Control and Contractor personnel while accessing training areas. The radio shall be returned prior to contractor departure from Camp Smith. The Government will not provide any other equipment.

2.4 Services. The Government will not furnish waste removal, maintenance, repair, transportation, and any other services.

2.5 Utilities. The Government will not furnish gas, water, power, and any other utilities.

2.6 In the event contractor personnel destroy, damage, waste, or sully, any GFP/M/E/S/U beyond normal wear and tear, the Government will repair or replace the affected item and deduct the total cost from payment due the contractor.

3.0 CONTRACTOR FURNISHED PROPERTY, MATERIALS, AND EQUIPMENT

(CFP/M/E)

3.1 Except for those items specifically stated to be Government-Furnished in Section 2 the contractor shall provide all the property, material, equipment, and services for the purpose of performance under this contract.

3.2 Storage of CFP/M/E. Contractor shall remove all CFP/M/E within 14 days of the completion of services.

4.0 PERFORMANCE EVALUATION: The services performed by the Contractor during the period of this requirement, at all times and places are subject to review by the Contracting Officer and the Contracting Officer's Technical Representative (COTR).

4.1 Additional work by Contractor. Any additional goods or change to work specified which may be performed by the Contractor, either at his own volition or at the request of an individual other than a duly appointed contracting officer; except as may be explicitly authorized in the contract, will be done at the financial risk of the Contractor. Only the Contracting Officer is authorized to bind the Government to a change in the specifications, terms, or conditions of this contract.

4.2 The COTR is the authorized individual who will perform assessments of the Contractor's performance. COTR will inspect the portable toilets for compliance with contract terms and governing regulations. The assessment/inspection will be based on the Performance Requirements Summary (PRS). The COTR will utilize relevant sanitation and hygiene checklist to assist with evaluation and documentation of inspections and subsequent results.

4.3 The Contractor’s performance will be evaluated at least once per month during contract performance. For those tasks listed on the PRS, the COTR will follow the methods of surveillance specified. The COTR will record all surveillance observations.

When an observation indicates other than an acceptable rating, the COTR will require the Contractor’s representative to initial the observation. The initialing of the observation does not constitute concurrence with the observation; only acknowledging that they have been made aware of the defective performance.

4.4 The COTR will submit all completed PRS evaluations and any other supporting documentation; i.e. DD 2772 (Contract Discrepancy Report) generated during contract performance, to the Contracting Officer within five workdays of contract completion.

4.5 The COTR may use a Supplemental Surveillance Checklist to assist in completing the PSR.

5.0 REPORTING REQUIREMENTS

5.1 Organizational Conflicts of Interest (OCI)

5.1.1 The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

5.1.2 The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

5.1.3 The Contracting Officer will solely determine if contractor’s mitigation plan will be acceptable. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may impose other remedies as he or she deems necessary, including prohibiting the contractor from participating in subsequent contracted requirements which may be affected by the OCI.

5.2 Service Contract Reporting N/A

6.0 DEFINITIONS AND ACRONYMS

6.1 Definitions:

6.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

6.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

6.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

6.1.5 Line Replaceable Unit (LRU): A modular piece of hardware that can be exchanged for a replacement part in a relatively short time by only opening and closing fasteners and connectors without using any specialized tools. This means that the system can quickly return to service, while the failed LRU is being tested and repaired.

6.1.6 Maintenance Record: A document that includes information regarding each repair and maintenance work that is done on asset or equipment. In simple words, it keeps tracks of failures and repairs. It also includes information such as Type and date when maintenance is required to be done, details such as number, parts required, and working condition.

6.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

6.1.8 Predictive Maintenance: Maintenance that uses data analysis tools and techniques to detect anomalies in system operation and possible defects in equipment and processes so deficiencies can be fixed before they result in failure. Ideally, predictive maintenance allows the maintenance frequency to be as low as possible to prevent unplanned reactive maintenance, without incurring costs associated with doing too much preventive maintenance.

6.1.9 Prescriptive Maintenance: A type of maintenance based on specific design parameters or criteria that must be met for equipment to operate safely and at its best performance levels. Prescriptive maintenance considers the current condition of equipment and components, as well as past performance, to determine what service, repairs, or replacements are required to keep the equipment running smoothly.

6.1.10 Preventive Maintenance (or preventative maintenance): A type of maintenance that is regularly and routinely performed on physical assets to reduce the chances of equipment failure and unplanned downtime. A preventive maintenance task is performed while the equipment is still working to prevent unexpected failures.

Preventive maintenance tries to anticipate equipment failure and take corrective action before failure occurs. A preventive maintenance strategy is a commonly used approach that falls between reactive maintenance (or run-to-failure) and predictive maintenance.

6.1.11 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.12 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

6.1.13 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

6.1.14 Quality Control Plan (QCP): Written record of procedures the Contractor develops and implements to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with contract requirements.

6.1.15 Range Control: The governmental organization at the Training Center responsible for control and coordination for all activities conducted within the installation ranges and training lands complex.

6.1.16 Range Operations: All activities conducted by training members of the armed forces in the use and handling of military munitions and weapon systems.

6.1.17 Reactive Maintenance: A run-to-failure action whereby maintenance doesn’t occur at all until a piece of equipment actually stops working. Then the needed repair must be accomplished as soon as possible.

6.1.18 Remanufactured: The result of a process that restores the function of an old, used, or worn-out product to specifications of the original manufactured product using a combination of reused, repaired, and new parts. The primary difference between rebuilt or refurbished and remanufactured items is that a remanufactured item is restored to like-new quality not only in its appearance, but in its performance, and all component parts of the product are returned to original equipment manufacturer (OEM) standards.

6.1.19 Small Arms Range Safety Area: Army-established and Army-managed areas to contain pistols, rifles, and light machine guns range activities that, if not conducted in a controlled environment, would be hazardous to aircraft.

6.1.20 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

6.1.21 Training Area: Army-established and Army-managed lands where military personnel are trained for combat.

6.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation ARNG Army National Guard AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CFP/M/E/S Contractor Furnished Property/Material/Equipment/Services CM Contract Manager COR Contracting Officer Representative CSTS Camp Smith Training Site COTR Contracting Officer’s Technical Representative CUI Controlled Unclassified Information DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) ITAM Integrated Training Area Management KO Contracting Officer LRU Line Replaceable Unit NGB National Guard Bureau OCI Organizational Conflict of Interest OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration PII Personally Identifiable Information PIPO Phase In/Phase Out PM Preventive (or preventative) Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SARSA Small Arms Range Safety Area SCR Service Contract Reporting SOH Safety and Occupational Health SSN Social Security Number TA Training Area TE Technical Exhibit

APPENDIX A

CAMP SMITH MAP

Appendix B Portable Toilet Placement Locations

Locations Quantity

PT Field - Two all year round Location: 18T WL 88826 72440

TA 11 - One during Fall/Winter

- Total two during Spring/Summer Location: 18T WL 88877 73268

BLDG 132 - One all year round Location: 18T WL 89152 73926

Range 1 - One during Fall/Winter

- Total two during Spring/Summer Location: 18T WL 88483 72897

Range 3 - One all year round Location: 18T WL 88771 73480

Range 3A - Two all year round Location: 18T WL 88498 73682

Range 5 - One all year round Location: 18T WL 88498 73682

LRC - One all year round Location: 18T WL 89038 73016

TA 7 - Two during Fall/Winter

- Total four during Spring/Summer Location: 18T WL 87141 74079 Location: 18T WL 87180 73958

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to evaluate contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Level

(AQL)

Surveillance Method / By Whom

Delivery Portable Toilets are correctly delivered to specified locations

100% of time Periodic Inspection of specified locations / Range Control

Timeliness Contractor provides service between 8:00 AM to 3:00 PM on Tuesday or Wednesday

75% of time Monthly Inspection of Range Control logs / Range

Frequency Portable Toilets will be cleaned and serviced every week

95% of time Monthly Inspection of Range Control logs / Range

Cleanliness Cleaning includes using high pressure spray hoses to clean away bugs, dirt, sand, and debris from interior and exterior of the stall, and clearing the holding tank of human waste.

Sanitizing is done after cleaning stalls to ensure that any lingering bacteria cannot harm anyone. The sanitizer is sprayed over the entire potty to kill germs on all its surfaces.

Deodorizing freshens to keep free from generally unpleasant odors.

95% of time Weekly spot checks / Range

Consumables Toilet paper and hand sanitizer fully restocked at levels adequate to meet the usage and traffic levels.

95% of time Weekly Spot checks / Range

QUESTIONS AND ANSWERS

QUESTIONS AND ANSWERS

CSTS PORTABLE TOILET RENTAL AND CLEANING SERVICES

1. What type of usage/traffic will the portable toilets get (heavy on weekends or even throughout the week?

Answer: The traffic is higher during IDT periods Thurs-Sun, which is why we want them to empty and clean everything on Tuesdays or Wednesdays

2. How many people are you expecting?

Answer: We can approximate usage and traffic levels as follows:

Annual Ranges Total – 8,000 personnel * 10% usage = 800 Annual All other Training Areas Total – 14,000 * 25% usage = 3,500

**These figures are approximations and not guarantees on usage.

3. Some of these toilets need access to water, will that be available via a garden hose or something?

Answer: No available water at all. PWS 2.5 Utilities. The Government will not furnish gas, water, power, and any other utilities.

4. Will there be access to electricity if needed?

Answer: No PWS 2.5 Utilities. The Government will not furnish gas, water, power, and any other utilities.

5. Will any ADA compliant units be required, and if so, how many?

Answer: No

6. Can you tell me are you firm with the weekly service being done on Wednesday from 8-3?

Answer: PWS has been updated, Porta John Cleaning and Services will now be allowed on Tuesdays or Wednesdays 8am-3pm EST.

7. Is there a current contract and if so, what is the information.

Answer: The current contract is:

Contract #: W912PQ19P0027 Vendor: R C Chatham SR & Associates INC Total value (Base plus 4 option years): $83,125.00

CLARIFICATION ON PRICE EVAL

Clarification on price evaluation:

Quotes will be evaluated on prices submitted as shown below:

1. Spring/Summer price per unit$_____ X 16 units X 6 months

2. Fall/Winter price per unit $_____ X 12 units X 6 months

3. Spring/Summer additional cleaning per unit price $_____ X 6 months (for the estimation of an additional cleaning per month)

4. Fall/Winter additional cleaning per unit price $_____ X 6 months (for the estimation of an additional cleaning per month) The sums of the four calculations will be added together and this will represent the total price for that year.

This evaluation will be done for the base year and 4 option years, then the base and 4 option years will be added together, and this total will be utilized for the evaluation of the quotes.

This price will be utilized for evaluation, the total contract price may differ from this evaluation price.

Only complete quotes will be accepted. No partial quotes will be evaluated.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job CSTS PORTAJOHN Base Year 01Apr24-31Mar25

FFP

The NY National Guard is requesting a quote for portable toilets with weekly maintenance for one year at Camp Smith Training site per the requirements of the PWS (attached). Contractor will provide 16 portable toilets during the Spring/Summer season (1 April through 30 September) and 12 portable toilets during the Fall/Winter season (1 October through 31 March) at locations specified in appendices A and B.

Spring/Summer Price per unit with 1x week cleaning $_____X 16 units Additional cleaning as needed $______/ per unit 24 hour notification

Fall/Winter. Price per unit with 1x week cleaning $_____X 12 units Additional cleaning as needed $______/ per unit 24 hour notification

Each portable toilet will be equipped with a toilet, a urinal, and a hand sanitizer dispenser. Portable Toilets will be fully restocked with toilet paper and hand sanitizer at each service.

More details ands specifics for the requirement are contained within the PWS.

**Changes to quantity will reflect the per unit price.

Basis of award will be the lowest price that meets all the requirements of the Solicitation and Performance Work Statement.

All quotes will be submitted by email to Andrew Emrich at andrew.e.emrich.civ@army.mil

Wage Determination 2015-4187 Revision 27 dated 26 December 2023 applies and is incorporated.

FOB: Destination MFR PART NR: Varies VENDOR PART NR: Varies

PURCHASE REQUEST NUMBER: 0012087862

PSC CD: S216

NET AMT

1001 1 Job OPTION CSTS PORTAJOHN OY 1 01Apr25-31Mar26

FFP

The NY National Guard is requesting a quote for portable toilets with weekly maintenance for one year at Camp Smith Training site per the requirements of the PWS (attached). Contractor will provide 16 portable toilets during the Spring/Summer season (1 April through 30 September) and 12 portable toilets during the Fall/Winter season (1 October through 31 March) at locations specified in appendices A and B.

Spring/Summer Price per unit with 1x week cleaning $_____X 16 units Additional cleaning as needed $______/ per unit 24 hour notification

Fall/Winter. Price per unit with 1x week cleaning $_____X 12 units Additional cleaning as needed $______/ per unit 24 hour notification

Each portable toilet will be equipped with a toilet, a urinal, and a hand sanitizer dispenser. Portable Toilets will be fully restocked with toilet paper and hand sanitizer at each service.

More details ands specifics for the requirement are contained within the PWS.

**Changes to quantity will reflect the per unit price.

Basis of award will be the lowest price that meets all the requirements of the Solicitation and Performance Work Statement.

All quotes will be submitted by email to Andrew Emrich at andrew.e.emrich.civ@army.mil

Wage Determination 2015-4187 Revision 27 dated 26 December 2023 applies and is incorporated.

FOB: Destination MFR PART NR: Varies VENDOR PART NR: Varies

2001 1 Job OPTION CSTS PORTAJOHN OY 2 01Apr26-31Mar27

FFP

The NY National Guard is requesting a quote for portable toilets with weekly maintenance for one year at Camp Smith Training site per the requirements of the PWS (attached). Contractor will provide 16 portable toilets during the Spring/Summer season (1 April through 30 September) and 12 portable toilets during the Fall/Winter season (1 October through 31 March) at locations specified in appendices A and B.

Spring/Summer Price per unit with 1x week cleaning $_____X 16 units Additional cleaning as needed $______/ per unit 24 hour notification

Fall/Winter. Price per unit with 1x week cleaning $_____X 12 units Additional cleaning as needed $______/ per unit 24 hour notification

Each portable toilet will be equipped with a toilet, a urinal, and a hand sanitizer dispenser. Portable Toilets will be fully restocked with toilet paper and hand sanitizer at each service.

More details ands specifics for the requirement are contained within the PWS.

**Changes to quantity will reflect the per unit price.

Basis of award will be the lowest price that meets all the requirements of the Solicitation and Performance Work Statement.

All quotes will be submitted by email to Andrew Emrich at andrew.e.emrich.civ@army.mil

Wage Determination 2015-4187 Revision 27 dated 26 December 2023 applies and is incorporated.

FOB: Destination MFR PART NR: Varies

3001 1 Job OPTION CSTS PORTAJOHN OY 3 01Apr27-31Mar28

FFP

The NY National Guard is requesting a quote for portable toilets with weekly maintenance for one year at Camp Smith Training site per the requirements of the PWS (attached). Contractor will provide 16 portable toilets during the Spring/Summer season (1 April through 30 September) and 12 portable toilets during the Fall/Winter season (1 October through 31 March) at locations specified in appendices A and B.

Spring/Summer Price per unit with 1x week cleaning $_____X 16 units Additional cleaning as needed $______/ per unit 24 hour notification

Fall/Winter. Price per unit with 1x week cleaning $_____X 12 units Additional cleaning as needed $______/ per unit 24 hour notification

Each portable toilet will be equipped with a toilet, a urinal, and a hand sanitizer dispenser. Portable Toilets will be fully restocked with toilet paper and hand sanitizer at each service.

More details ands specifics for the requirement are contained within the PWS.

**Changes to quantity will reflect the per unit price.

Basis of award will be the lowest price that meets all the requirements of the Solicitation and Performance Work Statement.

All quotes will be submitted by email to Andrew Emrich at andrew.e.emrich.civ@army.mil

Wage Determination 2015-4187 Revision 27 dated 26 December 2023 applies and is incorporated.

FOB: Destination MFR PART NR: Varies

4001 1 Job OPTION CSTS PORTAJOHN OY 4 01Apr28-31Mar29

FFP

The NY National Guard is requesting a quote for portable toilets with weekly maintenance for one year at Camp Smith Training site per the requirements of the PWS (attached). Contractor will provide 16 portable toilets during the Spring/Summer season (1 April through 30 September) and 12 portable toilets during the Fall/Winter season (1 October through 31 March) at locations specified in appendices A and B.

Spring/Summer Price per unit with 1x week cleaning $_____X 16 units Additional cleaning as needed $______/ per unit 24 hour notification

Fall/Winter. Price per unit with 1x week cleaning $_____X 12 units Additional cleaning as needed $______/ per unit 24 hour notification

Each portable toilet will be equipped with a toilet, a urinal, and a hand sanitizer dispenser. Portable Toilets will be fully restocked with toilet paper and hand sanitizer at each service.

More details ands specifics for the requirement are contained within the PWS.

**Changes to quantity will reflect the per unit price.

Basis of award will be the lowest price that meets all the requirements of the Solicitation and Performance Work Statement.

All quotes will be submitted by email to Andrew Emrich at andrew.e.emrich.civ@army.mil

Wage Determination 2015-4187 Revision 27 dated 26 December 2023 applies and is incorporated.

FOB: Destination MFR PART NR: Varies

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2024 TO

31-MAR-2025

N/A USP&FO--NEW YORK

USP&FO--NEW YORK

501 CAMP SMITH TRAINING SITE

CORTLANDT MANOR NY 10567

FOB: Destination

W56PPG

1001 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2026 TO

31-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2027 TO

31-MAR-2028

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2028 TO

31-MAR-2029

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.219-14 Limitations On Subcontracting OCT 2022 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies NOV 2023 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-37 Employment Reports on Veterans JUN 2020 52.222-41 Service Contract Labor Standards AUG 2018 52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option Contracts)

AUG 2018

52.222-49 Service Contract Labor Standards -- Place Of Performance Unknown

MAY 2014

52.222-50 Combating Trafficking in Persons NOV 2021 52.222-51 Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements

MAY 2014

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements

MAY 2014

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026

JAN 2022

52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2022 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.227-1 Authorization and Consent JUN 2020 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.247-34 F.O.B. Destination NOV 1991 52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023 252.225-7002 Qualifying Country Sources As Subcontractors MAR 2022

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS (JAN 2017)

(a) Definitions. As used in this clause-- Internal confidentiality agreement or statement means a confidentiality agreement or any other written statement that the contractor requires any of its employees or subcontractors to sign regarding nondisclosure of contractor information, except that it does not include confidentiality agreements arising out of civil litigation or confidentiality agreements that contractor employees or subcontractors sign at the behest of a Federal agency.

Subcontract means any contract as defined in subpart 2.1 entered into by a subcontractor to furnish supplies or services for performance of a prime contract or a subcontract. It includes but is not limited to purchase orders, and changes and modifications to purchase orders.

Subcontractor means any supplier, distributor, vendor, or firm (including a consultant) that furnishes supplies or services to or for a prime contractor or another subcontractor.

(b) The Contractor shall not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(c) The Contractor shall notify current employees and subcontractors that prohibitions and restrictions of any preexisting internal confidentiality agreements or statements covered by this clause, to the extent that such prohibitions and restrictions are inconsistent with the prohibitions of this clause, are no longer in effect.

(d) The prohibition in paragraph (b) of this clause does not contravene requirements applicable to Standard Form 312 (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(e) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015, (Pub. L.