Updated Scope Rags 6 Feb.docx

Facilities Management and Engineering Environmental Compliance (MNFE-EC) Division of Military and Naval Affairs 330 Old Niskayuna Road Latham, New York 12110-2224

Scope of work – STATEWIDE Clean Shop Towel Delivery for the New York Army National Guard (NYARNG) Facilities

Period of Performance: March 1, 2024 – February 28, 2027 (Includes two (2) one (1) year options to renew at Government’s discretion)

Pick up: Bi weekly per facility- “Fixed price” per pick up

Locations: New York Army National Guard Sites throughout NYS consisting of the Field Maintenance Shops (FMS), Combined Support Maintenance Shops (CSMS), Army Aviation Support Facility (AASF’s) and the FT Drum MATES - (see attached facility Listing).

DESCRIPTION SPECIFICATION AND STATEMENT OF WORK FOR CLEAN RAG DELIVERY

1. DESCRIPTION OF SERVICE: The contractor will provide clean rag delivery for New York Army National Guard (NYARNG) facilities located throughout New York State. Contractor will deliver fresh clean reusable shop rags, pick up and launder and re-supply bi-weekly for the specified number of rags at each NYARNG location. Please refer to the attached listing of NYARNG facilities and locations to include the number of rags stocked (150 bi weekly at FMS’s, 250 bi-weekly at the CSMS’/AASF’s and 500 bi-weekly at the FT. Drum MATES). The contractor must be reliable, professionally skilled and can handle all of our specific shop towel requests. Contractor MUST be able to provide rags to ALL NYARNG facilities and locations as described.

2. PICK UP Bi-weekly- Each NYARNG facility will require a bi-weekly pick up of a specified number of towels for laundering and towel replacement. The quoted price of the pickup shall be a fixed price per facility. Please see attached listing for specified number of shop towels per location.

3. Account Manager: The contractor will assign a single Account Manager by name as the point of contact (POC) to manage our account. The account manager will address all of our concerns and troubleshoot any issues with rag delivery as well manage our billings/invoices (Central Billing) on a monthly basis. Monthly billing will include a listing of the facilities delivered to and total cost per delivery. In a case where a subcontractor is utilized for the laundering, the subcontractor shall not invoice our facilities directly, but invoice the contracted vendor directly.

3. INVOICING: Provide ONE monthly completed Invoice for the previous month’s delivery. Attach facility rag receipts in consecutive order as listed on the invoice. Monthly invoicing will include a total fee for all deliveries made to all NYARNG locations.

*** Highlighted facilities requires 150 rags every 8 weeks due to usage!