A22 - W912PM24Q0045 Questions and Responses - Merritt Shipyard_Updated_10-07-2024.xlsx
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- DREDGE MERRITT – SHIPYARD REPAIR SERVICES
- Solicitation number
- W912PM24Q0045
About this file
This document is a set of questions and responses related to Solicitation Number W912PM24Q0045 for DREDGE MERRITT - SHIPYARD REPAIR SERVICES. The solicitation is a combined synopsis and Request for Quote (RFQ) for commercial items issued by the Department of the Army Corps of Engineers Engineering District Wilmington.
The key details are:
- The contractor shall provide labor, materials, and services to accomplish repairs, maintenance, and modifications to the Dredge Merritt while dry-docked for up to 90 days.
- The solicitation includes a site visit on 9/30/2024, with questions due by 10/10/2024 and quotes due by 10/22/2024.
- The contract will be awarded to the lowest priced technically acceptable offer.
- The NAICS code is 336611 with a size standard of 1,300 employees, and this is a small business set-aside.
- The document provides responses to 34 questions from bidders covering topics such as contract duration, inspection and testing requirements, material specifications, and other details related to the repair work.
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Bidder Questions
| BIDDER QUESTIONS & RESPONSES |
| Solicitation Number: W912PM24Q0045 |
| Dredge "MERRITT" COMMERCIAL SHIPYARD |
| # | Question | Response | |
| 1 | Option Items 18 thru 27: Please clarify that the Option Items (18 thru 27) are Level of Effort Items that the government has set a limit on and the contractor has only to include these costs in their proposal. | Correct | |
| 2 | Combined Synopsis - Solicitation: The Synopsis - Solicitation reads, "The Contractor shall provide labor, materials, and services to accomplish all the repairs, maintenance, and modification items listed in the Performance Work Statement (PWS), while dry-docked for up to ninety (90) days at the Contractor’s Shipyard." We highlight this section because the specifications require Arrival Tests and Inspections along with Departure Sea Trials which have to be completed not later than 5 days prior to the expiration of the performance period. In total, these tests will require at least 10 days. Is the overall contract length longer than the 90 days on dry dock? | The POP is for a total of 90 days from the yard acceptance until returning the vessel to COE control. The Contractor will have up to 30 days from the Contract award date to accept the vessel, and then a 90-day shipyard period of performance will begin (dockside and dry-dock). * The initial 30-days is to allow time for the vessel to de-mob and transit to the shipyard and/or to allow for any delays in the shipyards scheduling. See updated paragraph 5 of the PWS. | |
| 3 | Departure Sea Trials: Paragraph 3.4.1 indicates that the contractor is reponsible for providing all "fuel, luricating oils, water, greases, anitfreeze and refrigerants as specified or required by the manufacturer of any item of machinery or equipment involved." Please provide the fuel consumption rate for the main engines and generators per hour for the tests and trials along with coolant capacities for each of the main and generator engines. | Fuel consumption rate for the main engines and generators per hour is approximately 25 gallons. Coolant capacities for main engines (47 quarts each) and generators (45.4 quarts each). See revised PWS paragraphs 3.4.1.1 and 3.4.1.2. | |
| 4 | Departure Sea Trials: Paragraph 3.4.2 reads, " The contractor shall furnish and install new replacement light bulbs, lamps, and fuses found defective upon energizing and operating all electronic and electrical circuits, components, and systems." Since the contractor cannot determine the number of items to be replaced at the time of bidding, will the cost to replace these items be the subject of a Contract Change Order? | The arrival inspection should determine the qty and location of any burnt light bulbs, lamps, and fuses, etc. and then a CFR should be submitted. | |
| 5 | Anodes / Zincs: Paragraph 7.2.1 indicates the zinc anode data and lists the size as 6" x 4" x 1-1/4". The pictures referenced in this item show zinc anodes that are ZHS-23, 12" x 6" x 1-1/4". Please verify the size of zinc anode to be installed onboard the vessel. | The size is 12" x 6" x 1-1/4". See update to paragrapg 7.2.1 of the PWS. | |
| 6 | Fuel Tank Cleaning: Paragraph 8.6.1 directs the contractor to remove and store no more than 3,000 gallon of marine diesel fuel. Will the government allow the contractor to dispose of the fuel and provide new at the end of the contract period if it more cost effective? | Yes, as long as the fuel meets the filtration requirement | |
| 7 | Electrical Maintenance: Paragraph 11.2.1 reads, "The contractor shall furnish the services of an authorized Electrical Contractor to inspect, clean, and tighten all electrical connections on the vessel." What type of "authorized Electrical Contractor" is the government looking for? Will the contractor electricians meet this requirement? | A qualified Contractor Electrician will satisfy this requirement. | |
| 8 | Pump Out and Clean Bilges: Pump Out and Clean Bilges: PARA. NO: 12.2.2: Please verify that the government is asking for a surface preparation equal to SSPC SP-3 in the bilge areas prior to preservation. | YES, SSPC SP-3 is correct | |
| 9 | Replace Wire Rope on Fwd Multipurpose Crane: Please provide the test weight amount or load test pull requirements for testing of the mutlipurpose crane after work is complete. | No actual load test is required. This was a mistake in the SOW. There should be an operational test to check the left and right, and up and down (full range to stops) operation of the crane with a load. See updated paragraph 13.4.5 of the PWS. | |
| 10 | Fire Suppression System Service: Paragraph 16.7.3 reads, "Replace defective and missing indicator lamps/bulbs." The contractor cannot price this item at the time of bidding. Please verify that replacement of lamps and bulbs will be the subject of a Contract Change Order. | The arrival inspection should determine the quantiy and location of any burnt light bulbs, lamps, and fuses, etc. and then a CFR should be submitted. | |
| 11 | Fire Suppression System Service: Paragraph 16.7.5 reads, " Remove and replace the alarm panel batteries." Please provide the type, quantity and part number of the batteries as none of the references provided has this information. | No need to replace batteries. Paragraph 16.7.5 of the PWS hs been deleted. | |
| 12 | Mechanically Clean and Paint Rudder Locker: Paragraph 17.2.5 directs the contractor to "mechanically clean and paint the Rudder Locker." Please provide the standard of mechanical cleaning required (i.e. SSPC SP-3 or SSPC SP-11) and the preservation requirements (type of paint and mil thickness). | SSPC SP-3 PRIMER: 1 coat Devoe #302 3Mils Inorganic-Zinc, 2 coats Devoe #235 Epoxy, total 9 Mils PAINT: 1 coat International Paint, 5 Mils Intergard Epoxy Gray FPJ034/FPA327 1 coat Intergard Epoxy 5 Mils Red FPL274/FPA327 | |
| 13 | Main Deck Bulwark Vertical Stiffeners: PARA. NO: 18.2.1: Item 18 is an OPTION item and the visual inspection would not be completed without the item being activated. The visual inspection should be a pre-priced inspection and the repair cost should be included as Level of Effort money with a not to exceed total as indicated. Without separating the inspection and repairs, the inspection will not be completed until the item is activated by the government. Please review and provide direction. | The inspection should be included in the Arrival Testing and Inspections. If there are areas found that need repair then a CFR should be submitted for the appropriate option CLIN. | |
| 14 | Main Deck Bulwark Vertical Stiffeners: PARA. NO: 18.2.2: Paragraph reads, "vertical stiffener surfaces shall be blasted to near white metal, or water jetting to a near white blasted surface (SSPC-SP-12, WJ-2)". Item 5, paragraph 5.5.1 directs the contractor to complete surface preparation "from the centerline and up to main deck bulwark cap rail to include the inside of the bulwark and stiffeners" to SSPC-SP-10. Please identify the correct level of surface preparation required for the vertical stiffeners. | SSPC-SP-10 or SSPC-SP-12 is acceptable (should be consistant) | |
| 15 | Head Service and Repairs: PARA. NO: 23.1.1: Item 23 is an OPTION item and the inspection and subsequent CFR would not be completed without the item being activated. The inspection should be a pre-priced inspection and the repair cost should be included as Level of Effort money with a not to exceed total as indicated. Without separating the inspection and repairs, the inspection will not be completed until the item is activated by the government. Please review and provide direction. | The inspection should be included in the Arrival Testing and Inspections. If there are areas found that need repair then a CFR should be submitted for the appropriate option CLIN. | |
| 16 | Marine Electrial / Electronic Services and Supplies: PARA. NO: 24.1.1: Item 24 is an OPTION item and the inspection and subsequent CFR would not be completed without the item being activated. The inspection should be a pre-priced inspection and the repair cost should be included as Level of Effort money with a not to exceed total as indicated. Without separating the inspection and repairs, the inspection will not be completed until the item is activated by the government. Please review and provide direction. | The inspection should be included in the Arrival Testing and Inspections. If there are areas found that need repair then a CFR should be submitted for the appropriate option CLIN. | |
| 17 | Inspect Shafts, Props, Cutlass Bearings and Rudders and Check Proper Alignments: PARA NO: 25.2.1: Item 25 is an OPTION item and the inspection and subsequent CFR would not be completed without the item being activated. The inspection should be a pre-priced inspection and the repair cost should be included as Level of Effort money with a not to exceed total as indicated. Without separating the inspection and repairs, the inspection will not be completed until the item is activated by the government. Please review and provide direction. | The inspection should be included in the Arrival Testing and Inspections. If there are areas found that need repair then a CFR should be submitted for the appropriate option CLIN. / All of this has recently been done. | |
| 18 | Replace External Visor Located Above Pilothouse Windows: PARA. NO: 26.2.1: Item 26 is an OPTION item and the inspection and subsequent CFR would not be completed without the item being activated. The inspection should be a pre-priced inspection and the repair cost should be included as Level of Effort money with a not to exceed total as indicated. Without separating the inspection and repairs, the inspection will not be completed until the item is activated by the government. Please review and provide direction. | The inspection should be included in the Arrival Testing and Inspections. If there are areas found that need repair then a CFR should be submitted for the appropriate option CLIN. | |
| 19 | Work Item 16: Will the Army Corps of Engineers please provide a copy of last year’s Firefighting certification along with a list of cylinders and extinguishers onboard? | Attached | |
| 20 | We are looking to request further details on the vessel displacement/lightship/stability conditions. | Displacement = 342 long tons Tonnage, Gross = 162 long tons This vessel has never been USCG inspected and has never had a stability report done. | |
| 21 | Exterior Painting: PARA NO: 5.2.3: The paragraph reads, "Draft marks shall be established on centerline of transom". The site visit showed that there is 4 inch "D" rubber mounted on the centerline of the transom. What alternate area of the transom will the government want the draft marks established? | Add welded and painted draft marks (DM's) to the PORT/STBD Quarters and Bow, and remove the centerline D-rubber on the stern and put the stern DM's on the centerline and install new D-rubbers on the L&R of the DM's. | |
| 22 | Exterior Painting: PARA NO: 5.12: Please verify that in accordance with the Docking Drawing DM-H100-1A, the vessel has two 14" transducers and one 16" transducer installed in the hull. | VERIFIED -- (2) 14" & (1) 16" transducers are what's on the dwg | |
| 23 | Anchor, Chain & Chain Locker: PARA NO: 6.2.1: Please provide the size and length of the anchor chain installed onboard the vessel. | 6.7.1. | Inspect each chain link, detachable links, and fittings for deterioration. Upon completion of inspection, submit to the COR (or on-site designee) an original and five (5) copies of a typewritten report on defects found. Report number of chain fathoms found on board. |
Should be 3 shots (90' each) onboard.
Anchor Chain, Stud Link, 2-1/2"(64mm)x 90' (1 shot),Gr 3 EHS, 313.8 Mton MBS, Black 24 Anchor, Chain & Chain Locker: PARA NO: 6.7.1: The paragraph reads "Inspect each chain link, detachable links, and fittings for deterioration". Please define the level of inspection the government requires, i.e. visual, go-no-go gauge, magnetic particle testing. Use a go-no-go gauge (single or double link chain gauge) Language added to 6.7.1. "Links shall be inspected using a single or double-link chain gauge."
| 25 | Pump Out and Clean Bilges: PARA NO: 12.2.2: Calls for cleaning and preservation of ALL billges. During site visit, lazarrette (17) and fwd pump room were viewed for preservation. No painting in engine room. Are there any other areas that should be included? | NO --- Language added to 12.2.2. "NOTE: Main engine room bilge does not require mechanically cleaning or painting." |
| 26 | Replace Wire Rope on Fwd Multipurpose Crane: PARA NO: 13.1.2: Reference 13.1.2 Drawing DM-H800-8, Hydraulic Crane Sketch shows a sketch of the forward main lattice crane used to move the dredge pipe. This crane is referred to as the "Main Crane" in work item 14. Please verify that the equipment being worked on in items 13 and 14 are the same. At the site visit, the contractor was led to believe that the multipurpose crane was aft and the main crane was forward. | YES, the Main Crane and Multi-purpose cranes referred to in CLIN 13 & 14 are the same. |
| 27 | Replace Wire Rope on Fwd Multipurpose Crane: PARA NO: 13.2.1: Is the GFE supplied wire rope for the multipurpose crane pre-greased, tested and certified? | GFE Cable Pre-Greased - NO Tested & Certified - YES Dynagard Blue environmentally friendly wire rope lubricant (sample) |
| 28 | Replace Wire Rope on Fwd Multipurpose Crane: What is the size and length of the GFE provided wire rope for the multipurpose crane? | Language added to 13.4.2 Install the two (2) new GFE wire ropes onto the Dredge Merritt’s Main Crane. The GFE wire ropes will come from the manufacturer already tested and certified but shall require greasing during the installation process. Wire Rope #1: size = 3/4" --- Length = 260' --- LEFT Regular Lay Wire Rope #2: size = 3/4" --- Length = 260' --- RIGHT Regular Lay |
| 29 | Blast, Clean and Paint Main Crane Boom: PARA NO: 14.3.5: Is the GFE wire rope listed in paragraph 14.3.5 the same wire rope identified in Work Item 13, paragraph 13.2.1? If not, what is the size and length of the GFE provied wire rope for the Main Crane? | YES |
| 30 | Replace Firemain Piping and Ovbd Valve: PARA NO: 15.1.2: Reference drawing DWG Fire & Bilge Plan-003 is cropped. The entire drawing was not provided. Please provide a full copy of the drawing. | Enclosure 67 - DM-M900-92, Bilge Piping Enclosure 9 - DM-M900-101, Misc. Piping Mods Diagram Enclosure 7 - DWG Fire_Bilge Plan-003 Enclosure 48 - DM-H300-57, Bilge & Ballast Pipe Diagram |
| 31 | Replace Firemain Piping and Ovbd Valve: PARA NO: 15.2.1: The drawing indicates that the piping is galvanized steel and the valves are 2-1/2" gate valves. Please verify that the replacement piping will be 2-1/2" Schedule 40 galvanized steel and the valves will be 2-1/2" Steel flanged gate valves. | 2-1/2" Schedule 80 galvanized steel pipe 2-1/2" Stainless Steel Gate Valves |
| 32 | Mechanically clean and Paint Rudder Locker: PARA NO: 17.2.3: Interferences. There is limited access above and limited access below the stbd inboard affluent holding tank The port outboard tank has limited access below the the tank. Is the intent to preserve only areas that are accessable? | YES |
| 33 | Departure Sea Trials: PARA NO: 3.5.1: The paragraph reads, "Prior to commencement of dock trial and again as required prior to vessel's departure, pump out bilges in bow thruster compartment, tunnel, engine room, machine shop, storeroom and steering compartment". Please identify the bow thruster compartment and tunnel as described in this paragraph as they are not indicated on the drawings. | NO Bow-Thruster compartment or Tunnel NO Machine Shop NO Store room |
| 34 | Fire Suppression Service: PARA NO: 16.2, 16.3, and 16.6: Paragraph 16.2 identifies the cylinders and the gas used for fire suppression as CO2. The vessel does not have FM-200 fire suppression gas onboard. The services in paragraph 16.3.1 and 16.3.2 for an authorized Kidde FM-200 certified technician is not required. In paragraph 16.6 the sub-paragraphs in this item switch referring to the fire suppressant gas from CO2 to FM-200. The vessel has a CO2 fire suppression system installed. Please correct the work item. | No FM-200 system onboard. |
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