W912PM18R0006-0002_Vertical_AE_Conformed.pdf

CODE

(Hour)

PAGE(S)

until local time

A

X B

X C

D

E

G

F 62 - 65

66 - 67

X H

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 67

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912PM 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 4

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

5 - 38 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 39 - 43 M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

44 - 60

PART II - CO NTRACT CLAUSES

U S ARMY CORPS OF ENGINEERS, WILMINGTON

WILMINGTON DISTRICT

ATTN: CONTRACTING DIVISION

69 DARLINGTON AVE

WILMINGTON NC 28403-1343

910-251-4700

910-251-4454FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

02 May 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912PM18R0006

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job BASE: AE Vertical Design Services In accordance with the SOW. Each of the individual awards (up to four) are valued at 12,250,000.00, not to exceed

$49,000,000.00 of total value oif this solicitation.

FOB: Destination

NET AMT

000101 OPTION Opt Year 1 - AE Vertical Design Services in accordance with the SOW

Optional Year 1 Period of Performance ______ to ______ (Period of perfornace will be one year and completed at the time of award).

000102 OPTION Opt Year 2 - AE Vertical Design Services in accordance with the SOW

Optional Year 2 Period of Performance ______ to ______ (Period of perfornace

000103 OPTION Opt Year 3 - AE Vertical Design Services in accordance with the SOW

Optional Year 3 Period of Performance ______ to ______ (Period of perfornace

000104 OPTION Opt Year 4 - AE Vertical Design Services in accordance with the SOW.

Optional Year 4 Period of Performance ______ to ______ (Period of perfornace

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

The minimum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not be less than the minimum quantity(s) and CLIN value(s) stated in the following table. The maximum quantity(s) and CLIN value(s) for all orders issued against the CLIN(s) on this contract shall not exceed the maximum quantity(s) and CLIN value(s) stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $10,000.00 $12,250,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$10,000.00

$3,000,000.00

000101

000102

000103

000104

Section C - Descriptions and Specifications

STATEMENT OF WORK

PERFORMANCE REQUIREMENTS FOR ARCHITECT ENGINEER SERVICES

INDEFINITE-DELIVERY TYPE CONTRACT

FOR

MULTIDISCIPLINE INDEFINITE DELIVERY CONTRACTS, (IDC)

WILMINGTON, NC

C.1 GENERAL

The Architect Engineer (AE), as an independent contractor and not as an agent of the

Government, shall, in accordance with the terms and conditions more particularly set forth below, furnish all labor, management, facilities, supplies, equipment and material (other than those to be furnished by the Government as herein-after provided), and do all things necessary for performance of the work as set forth below. The AE shall furnish the required personnel, equipment, instruments, and transportation as necessary to accomplish required services and furnish to the Government reports and other data together with supporting material developed during the period of service. During the prosecution of the work, the Architect Engineer shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.

C.2 LOCATION OF WORK:

This contract will be used to support Wilmington District customers in the State of North

Carolina; however, could also be used at any location that falls under Wilmington District’s

AOR.

C.3 NEGOTIATION RESPONSIBILITIES

Task orders will be negotiated and executed by the Wilmington District or assigned

Governmental Agent.

C.4 REQUEST FOR PAYMENT SHOULD BE SUBMITTED TO:

USAED, Wilmington

ATTN: CESAW-ECP-EE

69 Darlington Ave

Wilmington, NC 28403

C.5 SUBMITTAL SCHEDULE AND REQUIREMENTS:

Delivery of completed work shall be accomplished such that the materials will be protected from handling damage. Each package shall contain a transmittal letter or shipping form, in duplicate, listing the materials being transmitted, being properly numbered, dated and signed.

Shipping labels shall be marked as required in the task order.

C.6 WORK TO BE PERFORMED/TECHNICAL CRITERIA AND STANDARDS

GENERAL: The Wilmington District serves a wide variety of customers, within North

Carolina, throughout the US and overseas. These AE contracts are to provide a wide variety of

AE design services, and will be used primarily for the military construction and the support for others programs, but will also provide services for the civil works program. Wilmington

District’s area of responsibility includes:

a. federal work for various agencies within the State of North Carolina, including but not limited to, the Department of Defense, Department of State and Department of Veteran’s

Affairs

b. state agencies and municipalities within the state of North Carolina

c. federal agencies, including but not limited to, Department of Defense, Defense Logistic

Agency DESC, and the Department of Veteran’s Affairs.

1. CRITERIA REFERENCES. The following information and criteria are made a part of this contract by reference:

Unless a specific document version or date is indicated, criteria shall be taken from the most current references as of the date of issue of the contract. This list is not intended to include all criteria that may apply or to restrict design and construction to only those references listed.

1.1. Tri-Service A/E/C CADD Standards, [Release 6.0, dated August 2015] https://cadbim.usace.army.mil/cad

1.2.DA Facility Standard Designs -https://eportal.usace.army.mil/sites/COS/Pages/Default.aspx.

1.3.Unified Facilities Guide Specifications (UFGS) (http://www.wbdg.org - under the

TECHINFO link).

1.4.Various Government and commercial criteria standards available in the Whole Building

Design Guide library (http://www.wbdg.org).

1.5.U.S. Army Publications and Other Information (http://www.hnc.usace.army.mil/).

1.6.Federal Acquisition Regulation (FAR) (http://farsite.hill.af.mil/)

1.7.Unified Facilities Criteria 4-010-01, Change 1, 1 October 2013, DOD Minimum Anti-terrorist Standards for Buildings are available at (http://www.wbdg.org) https://cadbim.usace.army.mil/cad https://eportal.usace.army.mil/sites/COS/Pages/Default.aspx http://www.wbdg.org/ http://www.wbdg.org/ http://www.hnc.usace.army.mil/ http://farsite.hill.af.mil/ http://www.wbdg.org/

1.8.Design–Build Technical Requirements UFC-1-300-07A 1 Mar 2005.

1.9.Unified Facilities Criteria 1-200-01, Change 3, 1 August 2015, General Building

Requirements.

1.10. Savannah District Design Manual (SDDM)

(http://www.sas.usace.army.mil/About/Divisions-and-Offices/Engineering-

Division/Engineering-Design-Criteria/Design-Manual-for-Military-Construction/).

2. DESIGN SERVICES AND SUBMITTAL REQUIREMENTS. Unless otherwise indicated, all designs will be developed using Autodesk Revit technology, SPECSINTACT software for contract specifications, MCACES Second Generation (MII) software for cost estimates. Deliverables for each submission shall include at a minimum: a complete set of

Revit dwg files with all dwg reference files intact, a converted set of PDF files with one drawing occupying one PDF file, a combined PDF file including all drawings, and one hard copy of each drawing. An Index of Drawings (typically included as a sheet in the project) shall also be provided in either an Excel Spreadsheet or an ASCII text file. Building

Information Modeling (BIM) using Bentley BIM software is required for Centers of

Standardization COS designs and other projects as required. Building Information Modeling for non-Centers of Standardization projects may select the software platform of their choice.

All narrative and text documents, specifications, and cost estimates shall be provided in their electronic format, as appropriate, and one reproducible hard copy. The AE scope of services required under this contract shall include the following:

2.1.Design Charrette. The AE is required to conduct a design charrette in accordance with

Engineering and Construction Bulletin Number 2002-13 (Rev. 2), Design Charrette

Guidance for Army Military Construction (MILCON). The Design charrette will be accomplished and the product submitted on the time schedule specified, and shall be a separate phase of work, independent of any other work included in the contract.

2.2. Parametric Design Report. The AE is required to prepare a Parametric Design Report

(PDR) or Parametric Design Report Lite (PDR-lite) in accordance with AR 420-1, Army

Facilities Management, Chapter 4 – Army Military Construction and Non-appropriated-

Funded Construction Program Development and Execution and ES-07052, Enterprise

Standard Instructions for Parametric Design. Additional information regarding PDRs can be found here: https://mrsi.erdc.dren.mil/pdrs/. The PDR/PDR-lite will be accomplished and the product submitted on the time schedule specified, and shall be a separate phase of work, independent of any other work included in the contract.

2.3.Parametric Estimating. All construction costs estimates shall be prepared using the

MCACES Second Generation (MII) estimating software. Estimates should conform to the Military Work Breakdown Structure or Civil Works Breakdown Structure as identified in UFC 3-740-05, 8 November 2010. The estimate shall be created using the latest version of the English Costbook for MII.

http://www.sas.usace.army.mil/About/Divisions-and-Offices/Engineering-Division/Engineering-Design-Criteria/Design-Manual-for-Military-Construction/ http://www.sas.usace.army.mil/About/Divisions-and-Offices/Engineering-Division/Engineering-Design-Criteria/Design-Manual-for-Military-Construction/ https://mrsi.erdc.dren.mil/pdrs/

2.4.Concept (35 Percent) Design and Submittal. The AE will prepare and submit for approval the drawings, written descriptions, design analyses, cost estimate, and other related and supporting documents. The AE will ensure that the cost estimate is submitted simultaneously with the concept design package. The AE will incorporate concept design review comments as a part of completing the Concept Design submittal.

2.5.Preliminary Design (65 Percent) and Submittal. The AE will prepare and submit for approval the drawings, (specifications, design analyses for Preliminary Submittals), quantity take-off, cost estimate, and other related and supporting documents. The AE will ensure that the cost estimate is submitted simultaneously with the preliminary design package. The AE will incorporate preliminary design review comments as part of completing this design submittal.

2.6.Final Design and Submittal. The AE will prepare in accordance with Government standards the detailed working drawings and specifications necessary for the effective coordination and efficient execution of the construction work together with such design analyses, cost estimate, quantity take-off, unit price schedules, and other related and supporting documentation. The AE will ensure that the cost estimate is submitted simultaneously with the final design package. This includes incorporation of comments from the final design review. The AE shall submit the attached checklist entitled

"Checklist for Architect Engineer Submittal of Final Design" with the 100-percent final design submittal, properly indicating items that have been accomplished (Enclosure 1).

2.6.1. A completed submittal register listing all contractor submittals required in the contract specifications. The Submittal Register Form (ENG Form 4288) shall be developed using the SPECSINTACT software.

2.6.2. The AE shall edit each specification section to reflect the review level of submittals required which will generate ENG Form 4288 Submittal Register. If shop drawing review is required by the AE, negotiations for shop drawings review services will held prior to the award of the construction contract.

2.6.3. For military projects, a draft of DD Form 1354, Transfer and Acceptance of

Military Real Property, shall be submitted with the final cost estimate.

2.7.Construction Contract Documents. The specifications and PDF formatted drawing files submitted by the AE at the corrected final design stage will constitute the construction contract documents for this project. The contract documents will be converted into electronic bid sets (EBS) by SAW for construction services advertisement. EBS documents will be issued to contractors and suppliers on CD and/or over the internet.

Correction of items of noncompliance in the contract documents, whether format or technical errors, is the responsibility of the AE. Also, during the bidding period the AE shall furnish such advice as may be requested to clarify design intent, and develop the necessary amendments to document the clarification. Corrections and amendment packages will be developed within the time allowed by established design and construction bidding schedules as defined by SAW.

2.8.Preparation of Design–Build Request for Proposal (Nominal Criteria): The AE shall prepare and submit for approval the drawings, written descriptions, design analysis, cost estimate, and other related and supporting documents as are more fully specified in UFC

1-300-07A. The AE shall incorporate review comments as part of completing the Design-

Build Request for Proposal.

2.9.Preparation of Design–Build Request for Proposal (Partial Criteria): The AE shall estimate, and other related and supporting documents as are more fully specified in UFC

2.10. Preparation of Design–Build Request for Proposal (Full Criteria): The AE shall estimate, and other related and supporting documents as are more fully specified in UFC

2.11. Design–Build Evaluation Consultation: The AE shall participate as a consultant to the Design–Build Evaluation Team by reviewing proposals for compliance with the requirements of the Design-Build Request for Proposal. The AE shall provide the proper design disciplines, as required by the project scope for the review, to serve as nonvoting advisors to the Evaluation Team.

2.12. Review of Design–Build Submittals: The AE shall provide the proper design disciplines required for the review the Design-Build Contractor’s design. The review shall be conducted for compliance to the technical drawings, specifications and accepted proposal requirements of the Design-Build Request for Proposal. Reviews are not normally for approval. The Design-Build Contractor assumes design liability. The AE shall provide written comments to the District utilizing the DRCHECKS Internet database system.

2.13. Studies/Reports: The AE shall prepare and submit studies/reports (engineering, life cycle cost analyses, etc.) in accordance with additional specific instructions provided within task orders.

2.14. Design Conferences. The AE will be required to attend specified meetings during the design process. The AE’s representatives required to attend the meetings and the meeting locations will be defined for specific task orders. The exact meeting location, date, and time will be provided by the Project Manager. The AE will be responsible for taking notes and preparing the minutes for all conferences after contract award.

Conference/visit minutes will be prepared in typed form, signed by the AE’s Project

Manager, and the original furnished to the Wilmington District office (within five days after date of conference) for concurrence and distribution to all attendees. This report shall include the following items as a minimum:

2.14.1. The date and place the conference was held with a list of attendees. The roster of attendees shall include name, organization, telephone number, and E-mail address.

2.14.2. Written review comments presented by attendees shall be attached to each report with the conference action noted. Prior to the next design submittal, all comments will be recorded in the DRCHECKS system and properly annotated by the AE. The

DRCHECKS system is an Internet based system and access will be set up by

Wilmington District.

2.14.3. Comments made during the conference, or decisions affecting criteria changes, must be coordinated with SAW and recorded in the basic conference notes. Any augmentation of written comments should be documented in the conference notes.

2.15. Topographic Survey. The AE or the government shall be responsible for accomplishing all topographic survey necessary for siting of the project, including location of all utilities. All survey work shall be performed under the responsible charge of a Professional Land Surveyor, licensed within the state of the project location. Specific requirements will be detailed in individual task orders. All requirements for topographic survey work will be in compliance with EM 1110-1-1005.

2.16. Subsurface Investigation. Subsurface investigation shall be accomplished either by the

AE or the government, as specified in the project specific instructions. If accomplished by the AE, all requirements for full designs are to be in compliance with all USACE regulations. For design build RFP solicitations, additional detail will be provided in the specific task order. The preliminary geotechnical report for design build RFP solicitations do not require the same level of site investigations and geotechnical analysis as required for a full design. Electronic geo-referenced layout plans are also required and will be used for layout and locating of soil borings.

2.17. Asbestos/Lead Based Paint Identification and Removal. The AE shall be responsible for surveying and preparing appropriate asbestos and lead based paint abatement documents for existing facilities included in the scope of the project.

2.18. Permits. The AE will ensure that designs comply with all the requirements of the

Clean Air Act, as amended; the Federal Water Pollution Control Act, as amended; and the Safe Drinking Water Act. The AE will, during final design and after consultation with the installation engineering staff, obtain necessary permits, licenses, and approvals from local, state, and federal authorities.

2.19. Architectural Renderings. Renderings may be required for individual task orders. .

The full size renderings (original and photos) shall be framed and matted. The rendering shall be double matted as follows: upper matte sheet shall be a neutral color with a lower sheet of contrasting and complementary color. Frame shall be a standard aluminum type frame. Matte, frame, and rendering shall be color coordinated.

2.19.1. Provide for approval, a single line perspective sketch showing the three dimensional aspects of the facility with emphasis on the main building features. The perspective sketch must be a minimum of 8”x 10”, and illustrate the view planned for the final color rendering. Include a sample indicating the type of rendering technique proposed for the final perspective. Select the horizon line and viewing point to best present the facility’s character. Generally, a normal eye level view is preferred for single building projects, and an aerial view should be used for multiple building complexes. A professional architectural illustrator showing the view approved from the single line perspective shall prepare the rendering. Details should be appropriate for the military installation (e.g., correct portrayal of personnel and uniforms.

2.19.2. Rendering size shall be appropriately apportioned to illustrate the facility shape, color, patterns of exterior materials, and site development features. The minimum size, as determined by adding the vertical and horizontal dimensions of the rendering

(without matte), shall be 42”. Non-glare plastic glazing is required. Titles shall be scaled appropriately and included as part of the matte design. Titles shall identify only the Wilmington District with Corps castle, project name, base, and AE firm.

2.20. Interior Design. Development of a comprehensive interior design package, if required for a specific task order, shall be in accordance with UFC 3-120-10.

2.21. Color Boards. Color boards may be required for individual task orders. Two sets of color/finish boards giving two distinct options, from which one scheme will be selected by the Installation, should be submitted in a 3-ring binder format along with the final design submittal. Floor plans and elevations shall be included in this document. Three copies of the approved boards shall be submitted with the corrected final design submittal. Finishes shall conform to the Installation’s Design Guide. Additional color boards may be required for individual task orders.

2.22. Photographs. The contractor shall submit photographs showing, where possible, all field conditions influencing the design. The AE shall submit a narrative report detailing the general conditions and all special conditions for which it is impractical to submit specific photographs. Each photograph will be specifically labeled to identify the subject and how it is applicable to the design. The report and photographs shall be organized by design discipline and included in the applicable design submittal. Photographs are to be original prints or copies of such quality (size and clarity) to clearly show field conditions and verify quantity of work required.

2.23. Construction Phase Services. The AE will be responsible for assembling contract documents after award. The AE may be asked to check shop drawings, materials, fixtures, equipment, samples, plant materials, and color schedules submitted by the construction contractor in accordance with the contract plans and specifications, and to make periodic field visits to answer contractor inquiries. Requirements for submittal review and field visits will be negotiated at the completion of the design as a modification to the basic contract. Wilmington District reserves the option to review submittals in lieu of the AE. The AE may be asked to provide Construction Phase and commissioning services on site.

3. TECHNICAL INSTRUCTIONS. The following technical instructions are applicable to this project:

3.1.Quality Control Plan. For each task order the AE shall provide and maintain a Design

Quality Control Plan as an effective quality control program which will assure that all services required by this contract are performed and provided in a manner that meets professional architectural and engineering quality standards. As a minimum, all documents shall be technically reviewed by competent, independent reviewers identified in the DQC Plan and all documents shall be cross referenced using various checklists to assure compatibility. The same element that produced the product shall not perform the independent technical review (ITR) or checklist review. In addition, the DQC Plan shall as necessary incorporate the Lessons Learned database provided by the Government as part of the DRCHECKS system.

The DQC Plan shall be implemented by a Design Quality Control Manager who has the responsibility of being cognizant of and assuring that all documents on the project have been coordinated. This individual shall be a person who has verifiable engineering or architectural design experience and is a registered professional engineer or architect.

While the Design Quality Control Manager can be a person also involved in the production of the product, the DQC Plan shall address the duties and responsibilities of the DQC manager and show adequate staffing and time to perform these duties. The name of the individual and the name of an alternate person assigned to this position shall be listed in the Design Quality Control Plan. Any changes to these personnel require a resubmission of the plan for acceptance.

The Contractor shall include in the DQC plan the discipline-specific checklists and the cross discipline checklists to be used during the design and quality control of each submittal. These completed checklists shall be submitted at each design phase as part of the project documentation. Additionally, comments generated by the ITR review shall be written, annotated and included in each design phase as part of the project documentation. The Contractor shall correct errors and deficiencies in the design documents prior to submitting them to the Government.

The Contractor shall include in the DQC plan design schedules identifying all major design tasks, including those that control the flow of work. The schedule shall include review and correction periods associated with each items. Internal review periods for

Design Quality Control functions shall be listed as well as external review periods.

Acceptance of the Contractor’s plan is required prior to the start of design. Acceptance is conditional and will be predicated on satisfactory performance during the design. The

Government reserved the right to require the Contractor to make changes in his DQC plan and operations including removal of personnel, as necessary, to obtain the quality specified. Insure the following items are included:

3.1.1. Project number, description, and location.

3.1.2. A listing of design team members, noting responsibilities, phone numbers and e-mail addresses. NOTE: The AE was selected based on the team members submitted no change shall be made without prior approval.

3.1.3. A CPM or bar chart schedule prepared using an off the shelf NAS software package fully compatible with the Microsoft Windows environment (i.e. Microsoft

Project or similar software) indicating required design activities and proposed submission dates.

3.1.4. Brief outline description of the AE’s quality procedures for ensuring a coordinated design between disciplines, coordination between drawings and specifications, internal review processes, and conformance with SAW deliverables requirements as defined in the task order.

3.2.Adapt Government Designs. When appropriate, the AE will adapt Government designs, drawings, specifications, and standards for buildings and other structures as necessary to meet the requirements of the approved layout of the proposed project, and prepare detailed designs, specifications, and drawings in required form for buildings and other structures for which Government designs are incomplete or unavailable. All such drawings and specifications will be corrected to reflect the latest criteria requirements in effect during the project design. Facilities to be used as a basis of design will be identified in the specific instructions for each project.

3.3.Adjacent Projects. On-going projects located adjacent to, or nearby a proposed project site will be identified in the specific instructions for each task order. The AE shall completely and thoroughly coordinate all aspects of the proposed project and how it interrelates with surrounding facilities.

3.4.Construction Cost Limit. At any time during the design process, should it become apparent to the Architect Engineer that the construction cost of a project will exceed the amounts set forth for in the task order, he/she shall immediately provide written notice to the Contracting Officer. It is conceivable that the Government established construction cost limit (CCL) of a project can change between the time the project is negotiated and the time final design is completed. The Architect Engineer will be advised of all changes in the construction cost limit. A change in the CCL shall not categorically constitute a change in scope nor justify any change in the Architect Engineer's fee. The Architect

Engineer is required to design all projects at full scope as indicated on the DD Form 1391 or the specific instructions as originally negotiated plus any changes incorporated by contract modification regardless of the fluctuation in the construction cost limit in accordance with subparagraph (c), FAR 52.236-22. In instances where the construction cost for the full scope design exceeds the CCL, despite the AE’s best effort to design the project within the established cost limits, additive or optional construction items will be recommended and incorporated as required.

3.5.Site Visits. When making site inspection visits at the Installation, the necessary arrangements for such visits will normally be made with the Wilmington District Project

Manager. The Wilmington District Project Manager will be informed of scheduled visit dates. The Architect Engineer will submit a report of field visit each time a visit is made to an installation. A suggested format for a field visit report is attached (Enclosure 2).

The Architect Engineer is responsible for determining existing site conditions and coordinating the proposed new work with existing conditions and other proposed work.

As-built drawings for typical facilities furnished the Architect Engineer may not necessarily reflect the true existing conditions; therefore, each facility must be field checked and drawings revised to indicate the true existing conditions.

3.6.Design for the Physically Handicapped. In accordance with the Public Law 90-480, portions of the facility may be required to be designed for use by the physically handicapped. Facility may be required to be designed in accordance with Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADA and

ABAAG). See ECB 2009-20, dated 10 August 2009 for guidance. If provisions for the handicapped are not included, specific reasons for exemption will be furnished.

3.6.1. CADD/BIM Drawings. All contract drawings shall be created using Computer

Aided Design and Drafting (CADD) technology software. The Architect Engineer will develop the contract drawing files using the latest version of Autodesk Revit software in use by Wilmington District at the time of contract award. Drawing files developed using other graphics and CADD software and then translated into Revit shall not be permissible, unless specified on a specific task order. All design drawing files (and their associated data or reference files) developed for a project shall conform to the latest A/E/C CADD Standards (information can be found at https://cadbim.usace.army.mil/). These project CADD files shall become

Government property and be added to Wilmington District's CADD library. Project files will be delivered on CD/DVD disc with a physical label as to the project location and project name. The CD/DVD must conform to ISO 9660 file standard.

Any projects utilizing BIM are required to complete the “USACE BIM Project

Execution Plan”. The Contractor may download USACE BIM Project Execution

Plan template as well as USACE’s BIM Workspace from USACE’s CAD/BIM website (https://cadbim.usace.army.mil/default.aspx). The Workspace is dependent on specific versions of the Bentley BIM suite of products and should be utilized as starting point for Centers of Standardization facilities or other projects where the contractor elects to use the Bentley software platform. The Contractor may also be provided a baseline multi-discipline BIM Project Workspace for a CoS Facility

Standard Design in the Bentley BIM platform. Visit USACE’s CoS website for contact information (https://eportal.usace.army.mil/sites/COS/Pages/Default.aspx).

3.7.PDF Drawing Files.

3.7.1. The converted PDF drawing files must reflect the exact design drawing scale and line weights. The AE will ensure that the scale of the plot corresponds to the scale of the drawing when generating the PDF file. The PDF files should be scaled to full https://eportal.usace.army.mil/sites/COS/Pages/Default.aspx size ANSI D drawing sheets, English units 22” x 34” or if requested, to half size drawing sheets, English units 11” x 22”.

3.7.2. Sometimes there are subtle differences on prints plotted from PDF files because of pin table selections or different plotter selections. The AE shall review a 10% random sample of PDF file plots prior to their submission to SAW.

3.8.Index of Drawings. An Index of Drawings (typically included as a sheet in the project) shall also be provided in either an Excel Spreadsheet or an ASCII text file. The file should contain separated columns for the following: Sheet Number, Plate Number, Title of Drawing, the PDF file name, and finally the DGN file name that contains the

Sheet/Drawing. There should be a row for each sheet included in the set of drawings.

This file is to aid the solicitation team through solicitation and award processes.

3.9.Computerized Design Analysis. The Architect Engineer is encouraged to use computer calculations as part of analysis whenever possible. As a minimum, unless the programs are listed as approved, the Architect Engineer will provide:

3.9.1. The name of the program.

3.9.2. A description of the program. This description must be sufficient to verify the validity of methods, assumptions, theories, and formulas, but does not require source code documentation or other information that would compromise the proprietary rights. The Architect Engineer is responsible for verifying the results of programs and that programs are used correctly.

3.9.3. A benchmark run validating the program that includes both a computer analysis and hand analysis of a typical or representative problem.

3.10. Cost Estimate. Cost estimates shall be developed in accordance with ER 1110-3-

1300.

3.10.1. Two cost estimating software packages are acceptable for submittals: Micro-

Computer Aided Cost Estimating System (MCACES), Second Generation (MII)

Software version 4.2 software (or higher) and the latest version of RS Means Cost

Works software. The Government will specify which software shall be used for individual task orders.

3.10.2. It is conceivable that the construction cost limit (CCL) of a project can change between the time the project is negotiated and the time final design is completed. The

Architect Engineer will be advised of all changes in the construction cost limit. A change in the CCL shall not necessarily constitute a change in scope nor justify any change in the Architect Engineer's fee. The Architect Engineer is required to design the project at the full scope as indicated on the DD Form 1391 or the specific instructions as originally negotiated plus any changes incorporated by contract modification regardless of the fluctuation in the construction cost limit in accordance with Subparagraph (c), FAR 52.236-22.

3.10.3. At any time during the design process, should it become apparent to the Architect

Engineer that the construction cost of the project will exceed the amounts set forth in the specific instructions for each task order, he/she shall immediately provide written notice to the Contracting Officer.

3.10.4. When an estimate is to be submitted using the MCACES, MII software, it is the

AE's responsibility to use the most current version. An updated cost estimate will be provided simultaneously with each design submittal. The AE shall use RS Means source tags. Using RS means CSI line items is critical because the contract may dictate the use of CSI line items. If RS Means cannot be used, all user added cost data will be explained in the notes section in the project item detail screen. The MII file must be a working .mlp file.

3.10.5. The AE shall prepare a detailed cost estimate using the following sub-folders:

SUBSTRUCTURE, SHELL, INTERIORS, SERVICES, EQUIPMENT, &

FURNISHINGS. Including separate detailed costs if applicable. Each sub folder required for the project is required to list separate cost estimates for restoration and new construction costs if applicable. The restoration and new construction items will be placed in their own folders.

Example: SERVICES

PLUMBING

PLUMBING FIXTURES New Construction

PLUMBING FIXTURES Restoration

The cost estimate prepared using the MCACES, MII software shall meet the following guidelines:

Two copies of a completed form 2877 (Bid Schedule Form), one copy with the costs and one copy without the costs, will be provided with each submittal (preliminary, final, corrected final)

Provide an estimated time frame for the total construction phase.

A current working estimate (CWE) will be provided with every submittal (charrette, preliminary, final, corrected final). The CWE will show the project costs fully burdened (SIOH, Contingency (appropriate % determined by scope), Design During

Construction (DDC), Compliance Reviews, Construction Services, privatized utilities, easements, or other project funded costs). The AE shall coordinate costs not part of the AEs design with the Project Manager to provide a complete CWE.

3.10.6. When an estimate is submitted using the RS Means Cost Works software, it is the

AE's responsibility to use the most current version, to include the most up to date quarterly cost data. The cost estimate will be provided simultaneously with each design submittal. The AE shall use Unit Costs, unless assembly costs are approved.

Using RS means CSI line items is critical because the contract will dictate the use of

CSI line items. If RS Means cannot be used, all user added cost data will be explained in the notes column, for each user created line item. The two files required at each submittal include a working Cost Works .udl file and an excel spread sheet (as shown on example) in the Cost Works example cost back up format. The .udl file can only be created and shared by owning the CD version of Cost Works.

Cost Works settings:

Wage Rate: Union

Location: To be determined, based on project location

Master Format: Master Format 2014 (50 Divisions)

List of authorized RS Means Cost Data to be used

Building Construction Costs data

Concrete & Masonry Cost data

Electrical Cost data

Heavy Construction Cost Data

Interior Cost Data

Mechanical Cost data

Plumbing Cost data

Site Work & landscape Cost data

Assemblies Cost data (if approved)

Commercial Renovation Cost data

The cost estimate prepared using RS Means Cost Works shall meet the following guidelines:

Prepare a detailed estimate of probable costs in the following format by division in accordance with Cost Works example cost back up format. Any FURNISHINGS or

Utilities will be captured on a separate cover sheet, also shown in Cost Works example cost back up. Include separate detailed costs of utilities if applicable.

Restoration and new construction costs require separate back up pricing data.

Two copies of a completed form 2877 (Bid Schedule Form), one copy with the costs and one copy without the costs, will be provided with each submittal (preliminary, final, corrected final)

Provide an estimated time frame for the total construction phase. List the duration in

Cost Works example cost back up.

Use the O&P column for price data if the work is sub contracted. If the prime contractor is completing the work utilize the Total bare column.

Utilize the weighted average for profit.

Provide a calculated field office overhead with back up (supporting documentation and justification)

Assembly use requires approval. Ensure Assemblies match the Scope of work to be completed. Submit a list of assemblies for approval.

For renovation work, use the commercial renovation cost data first. Second use the unit cost data found in the open titles sections above. The use of assemblies cost data is on an approval basis only.

3.10.7. For cost estimates developed in both MII and CostWorks, the restoration (repair) and modernization (new construction) costs will be totaled separately prior to combining the project cost. The restoration and new construction costs will have separate back up cost documentation (CSIs and quantities). This will be completed in accordance with AR 420-1, Army Facilities Management and AR-420-11, Project

Definition and Work Classification.

3.10.8. See Enclosure 3 for cost estimating examples.

3.10.9. Classification. The estimates of cost will be utilized in preparing Government estimates for evaluating bids and as such will become confidential material for official use only. Such material cannot be divulged to other than accredited

Government personnel. In the event that the AE intends to employ parties other than his own staff in preparing cost estimates, written approval of the Contracting Officer of such parties will be required. The Government will not grant approval of construction contractors or subcontractors, or any employee of the same, unless assurances are submitted that the Contracting Firm will keep the cost estimates confidential and will not later submit a bid or subcontractor’s bid on the construction contract. Quantity takeoffs and cost estimates shall remain the sole property of the

Government, and shall not be made available to others for any purpose. The sale of take-offs of quantities and costs to prospective bidders by estimators is prohibited.

These conditions shall apply to all types of cost estimates prepared under this contract.

3.11. Documentation. Drawings, design analyses, estimates, resume of utility loads, etc., which are submitted to SAW, shall be appropriately dated with the date of the latest revision.

3.12. Area Calculations. The gross area, computed in accordance with ECB 2008-29 dated

12 November 2008, shall be indicated on the floor plans for all facilities. For military construction projects, the AE shall ensure that limits of the DD 1391 are not exceeded.

3.13. Verification of Design Conditions: Upon completion of each design, the AE shall review the design and correct the specifications, codes, etc. to assure the specifications are up to date. Any changes required in the design to conform to code or other criteria changes shall be reported to the Contracting Officer for consideration. Such design changes may be the basis for a contract modification if a change in the scope of work is necessary. The designer shall revisit the site, verify the field conditions on which the design is based, and advise the Contracting Officer of all changes in field conditions affecting the design and that the required verification is completed prior to the submittal of the corrected final design.

3.14. Submittals: Requirements for submittal packaging shall be outlined in the Specific

Instructions for each task order to include a listing of review agencies with quantities of sets the Architect Engineer is to provide for review by each agency.

3.15. Plan of Construction: The AE shall submit a plan of construction with the final design package. The plan shall be prepared in accordance with current constructions practices and shall be consistent with the requirements of the plans and specifications.

The plan shall include the full period from the beginning of mobilization to and including cleanup and final acceptance of the work by the Contracting Officer.

3.16. Review Comments: The AE shall return the review comments to the Wilmington

District Project Manager within 10 days indicating how the comments will be incorporated into the design. Annotations should clearly indicate how and/or where the comments will be incorporated. The annotation “Will Comply” is not a satisfactory response. Previous review comments shall also be included with the next submittal’s design analysis. Comments discussed during a review meeting or conference shall be updated immediately.

3.17. Authorized Changes: The AE shall accept instructions only from the Contracting

Officer; however, requests and desires of the using agency made directly to the designer shall be forwarded to the Wilmington District Project Manager for consideration.

3.18. Ingress or Egress. Should it become necessary for the AE to secure the right of ingress and egress to accomplish any of the work required for the performance of various planning, survey, comprehensive interior design, and design services related to new construction, upgrade, improvement and repair on properties not owned or controlled by the Government, the Architect Engineer shall secure the consent of the owner, his representative, or agent prior to entering the property.

3.19. Design Intent. The AE shall provide assistance during the bid and construction periods in answering bidder/contractor questions, preparing amendments, or other responses as necessary to clarify design intent. The AE shall incorporate all amendment and comment changes made during bid and construction periods into the construction contract documents. Corrected electronic files and plots from the files shall be furnished to the Government at no additional cost.

3.20. Record of Discussions. The AE will be required to provide a record of all discussions, verbal directions, telephone conversations, etc., participated in by the Architect Engineer and/or his representatives on matters relative to this contract and the work.

3.21. ProjNet/Dr Checks: The Government has developed an Internet based system at this website (https://www.projnet.org/projnet/binKornHome/index.cfm) called ProjNet, to track and answer Proposers questions, requests for information and clarifications during the solicitation phase. On a case-by-case basis the AE may be required to use this system for design-build and other projects. The use of the ProjNet System for all requests will be a contractual requirement. The AE will enter the system over the

Internet using a web browser such as Internet Explorer 8.0 or newer or Netscape 4.7 or newer and any Internet service provider. The Government will provide the AE a user identifications and passwords for the system that will allow only those identified users to enter and view the requests for this project. The AE will provide the Government the E-mail address for the individual(s) inputting into the system in order that E-mail messages can be sent from the Government to the AE indicating a response to the request. The

Government will provide instructions in the use of the ProjNet System. The Government will be notified through an E-mail message that the AE has entered a request into the system. When the Government has answered the request, an E-mail message will be sent to all proposers informing them that the answer to the request is in the system. The

Proposers will enter the system to retrieve the answer using the same procedure to enter the question. The ProjNet System assigns a unique number to each request. If an amendment to the solicitation is required as a result of the inquiry this must be prepared separately and sent to the project manager promptly.

3.22. Payment Request. Payment requests must be in compliance with EP 715-1-7.

Payment requests are to be sent to the attention of the Project Manager for processing.

3.23. Manufacturer Make and Model Descriptions: In order to maintain maximum flexibility in establishing construction specifications while at the same time avoiding unnecessarily restrictive descriptions, AE contracts for design shall require the designer to comply with the following standards when specifying a product by trade name, make or catalog number:

a.