QandA Register_Amendment 0002.xlsx
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- Attached to
- USAG Italy Security Guards
- Solicitation number
- W912PF26RA001
About this file
This is a Questions and Answers Register documenting formal Government responses to industry inquiries regarding Solicitation W912PF-26-R-A001 for USAG Italy Security Guards. The register addresses 22 questions spanning clarifications on contract structure, pricing methodology, Performance Work Statement (PWS) requirements, and operational specifications.
Key clarifications include: the solicitation is a competitive, full-and-open, single-award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract; firm-fixed unit prices for the initial five-year period will not be adjusted for mandatory Italian labor law wage escalations (CCNL Vigilanza Privata), with offerors required to forecast these costs independently; prospective price redetermination for optional Years 6-7 will follow FAR 52.216-5 procedures already incorporated in the solicitation; the 90-day Phase-In/Mobilization period is separately compensated under CLIN 0001 AG with Year 1 prorated to nine months of full performance; Government-Furnished Property is limited to items specified in PWS paragraphs 3.5-3.11 only (Appendix 4 remains reserved); contractor must provide, license, and maintain off-installation weapons storage and secure transport per Italian Questura regulations; ballistic protective vests are contractor-furnished; resumes and Letters of Commitment are required only for Program Manager, Area Manager, and Quality Manager (not Shift Supervisors) at proposal submission; and 30-day surge quantities are annual estimates and not guaranteed, with surge services ordered on an as-needed basis via Task Orders subject to fund availability. The register also documents corrections to the PWS regarding phase-in timing language (A+90), appendix references for workload data, and alignment of guard hour requirements and day-count figures between the PWS and Price Workbook.
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Sheet1 Questions and Answers, W912PF-26-R-A001 USAG Italy Security Guards RFP
| # | RFP Document | Page Number | Section/ Paragraph/ Table | Question and/or Comment | Government Answer |
| 1 | Solicitation | 31 | Section L.1.2 | L.1.2 states this is a "single-source ID/IQ solicitation" yet also a "full-and-open competitive action." These terms are contradictory. Will the Government confirm this is a full-and-open, single-award ID/IQ acquisition (i.e., "single-award"), not a sole-source/single-source action? | The Government confirms this is a competitive, full-and-open solicitation resulting in a single-award ID/IQ contract to a single-source (i.e. one contract award to one contractor). The term "single-source" is consisent with FAR RFO Part 16.504. |
| 2 | Solicitation | 35 | Section L.3.2.2 | L.3.2.2 states unit prices "are firm-fixed prices and will not be subject to adjustment during the first five-years of performance ... nor will fluctuations in market conditions justify price adjustments." Italian security guards are covered by the mandatory CCNL Vigilanza Privata, which imposes legally binding minimum-wage increases during any 5-year period. Holding rates firm for five years conflicts with host-nation labor law. How does the Government intend to reconcile a 5-year firm-fixed price with mandatory CCNL wage escalation? | The Government does not intend to adjust firm-fixed unit prices during the initial five-year performance period to account for host-nation wage escalations. While contractors are required to comply with all applicable Italian labor laws, including the CCNL Vigilanza Privata, the U.S. Government is not a party to, nor legally obligated to modify contract terms based solely on, foreign labor agreements. |
Offerors are expected to independently forecast labor costs—including any mandatory host-nation wage increases over the initial five-year period—and incorporate this risk into their proposed firm-fixed prices. In accordance with FAR 52.216-5 (Price Redetermination—Prospective), the Government and the contractor may negotiate and redetermine prices for subsequent periods of performance prior to the exercise of any options following the initial five-year period.
| 3 | Solicitation | 35-36 | Section L.3.2.2 / L.1.1 | L.1.1 anticipates a "Fixed-Price with Prospective Price Redetermination" structure under FAR 52.216-5, and L.3.2.2 (p.36) states Ordering Years 6 and 7 "are subject to prospective price redetermination IAW 52.216-5." Will the Government publish the redetermination procedure, the proposed ceiling, and the timing/data requirements so offerors can price Years 6–7 consistently? Add the FAR 52.216-5 redetermination methodology and submission schedule to Section L or as an attachment. | Price redetermination for the optional two-year ordering period (Years 6 and 7) will be conducted strictly in accordance with FAR Clause 52.216-5 (Price Redetermination-Prospective (Deviation 2026-O0038)), which is already incorporated in full text in the solicitation on Pages 14–18 of solicitation. | |
| 4 | Price Workbook / PWS | 5 | Price Workbook CLIN 0001 AG; PWS 1.11 & 1.12.6 | PWS 1.11 requires a 90-day Phase-In, but PWS 1.12.6 states the contractor shall be "Prepared to begin services" at A+30. The Price Workbook also contains a separate "Mobilization (Three Months)" CLIN 0001 AG and Year 1 uses prorated days (195/273). Please clarify: (a) is the Phase-In 30 or 90 days; (b) is the 90-day Phase-In separately compensated under CLIN 0001 AG; and (c) does Ordering Year 1 reflect only nine (9) months of full performance? | phase in: (a) The Phase-In period is 90 days (A+0 to A+90). PWS paragraph 1.12.6 contains a typographical error and is corrected via amendment 1 to state: "A+90 – Prepared to begin services." (b) Yes, the 90-day Phase-In/Mobilization is separately compensated under CLIN 0001 AG. (c) Yes, Ordering Year 1 rates are prorated to reflect 9 months of full performance (273 days). Attachment 2_Price-Workbook CLIN 0001 AG updated to reflect. | |
| 5 | PWS (Attachment 1) | 44 & 52 | PWS 5.17 vs. 7.3 / 7.6 | PWS 5.17 directs offerors to the "estimated workload data outlined in Appendix 5," but the Appendix Listing (Part 7) identifies Appendix 3 as "Estimated Workload Data" and Appendix 5 as "Language Fluency Clarification" (PWS 5.18, 5.21, 5.21.2 and 5.23.2 also cite Appendix 3). | Appendix 3 is the governing Workload Data. PWS 5.17 will be corrected via amendment to reference Appendix 3. | |
| 6 | PWS (Attachment 1) | 28-29, 12, 65 | PWS 3.4, 1.23.1, Appendix 4 | PWS 3.4 states GFP/equipment is listed in "Appendix 4," PWS 1.23.1 states "Appendix 5 contains a list of what the Government is providing," yet Appendix 4 (GFP) is marked "RESERVED" and Appendix 5 is Language Fluency. The actual list of Government-Furnished Property is therefore not provided. Will the Government publish the GFP list so offerors can accurately price contractor-furnished items? | The U.S. Government will provide to the Contractor, for use in the performance of this contract only, the following property/equipment listed in paragraphs 3.5 - 3.11 of the PWS. This is the only GFP/equipment provided. Appendix 4 will remain reserved and paragraph 3.4 will be corrected to state the correct PWS references via amendment 1 of the solicitaiton | |
| 7 | PWS (Attachment 1) vs. Price Workbook | 62 | Appendix 3 "SURGE RAIL / PORT Stationary" vs. Price Workbook CLIN 0001 AE | For the DMC Rail/Port surge, PWS Appendix 3 lists the Stationary Guard requirement as 15 hours/day, while the Price Workbook (CLIN 0001 AE, "SURGE RAIL / Stationary Guard") lists 16 hours/day. Which figure governs for pricing? | The Price Workbook (Attachment 2) value of 16 hours/day for the "SURGE RAIL / Stationary Guard" line item shall govern for pricing purposes. Appendix 3 of the PWS will be updated via amendment 1 to align with the Price Workbook. | |
| 8 | PWS (Attachment 1) vs. Price Workbook | 62 | Appendix 3 PASA Search Lane & Roving/Escort vs. Price Workbook CLIN 0001 AE | For PASA, PWS Appendix 3 shows the Search Lane and "Roving Patrol / Vehicle (Escort)" at 260 days, while the Price Workbook (CLIN 0001 AE) shows the same positions at 270 days. Which day-count governs? | The Price Workbook (Attachment 2) value of 260 days for the PASA "Search Lane" and "Roving Patrol / Vehicle (Escort)" line items shall govern for pricing purposes. Appendix 3 of the PWS and Price Workbook will be updated via amendment 1 to show the correct value. | |
| 9 | PWS (Attachment 1) / Price Workbook | 62 | Appendix 3 Surge ELINs & PWS 5.21.2 / L.1.7 | The surge lines (Electronic Security System Response, Rail/Port Stationary and Roving) are shown at an estimated 30 days. Please clarify how surge is ordered and funded: is the 30-day quantity an annual estimate; is any surge quantity guaranteed; and given L.1.7 ("Funds are not presently available"), how/when will surge task orders be funded? | The 30-day surge quantities listed in Appendix 3 and the Price Workbook are annual estimates for evaluation purposes and are not guaranteed. Surge services will be ordered on an as-needed basis via Task Orders. In accordance with L.1.7, no Task Orders will be issued until appropriated funds are made available. | |
| 10 | PWS (Attachment 1) / Price Workbook | 23 | Definition of "Post" & "Fully Burdened Hourly Rate" | The Price Workbook lists "Security Guards Needed = 1" against posts requiring up to 24 hours/day, 365 days/year. Please confirm that "1" denotes one position continuously manned (one post), and that offerors are to build all relief/coverage, leave, and CCNL non-productive-time factors into the Fully Burdened Hourly Rate (i.e., relief headcount is not priced as additional line items). | Yes. "Security Guards Needed = 1" denotes one (1) simultaneous, continuously manned post/position during the specified operational hours. | |
| 11 | PWS (Attachment 1) | 33 | PWS 4.3.2 & 4.3.3 | PWS 4.3.2/4.3.3 require the contractor to furnish handguns and ammunition under Italian Questura licensing. Will the Government provide any on-installation licensed armory/storage for contractor weapons and ammunition (GFP), or must the contractor provide and license all off-installation armory and transport? Please also confirm the required round count per magazine if any beyond "two fully loaded magazines." | On-installation armory or weapons storage will not be provided by the U.S. Government. The Contractor is solely responsible for providing, licensing, and maintaining secure off-installation weapons/ammunition storage and transport in strict compliance with Italian Questura and TULPS regulations. Ammunition requirements are "two (2) fully loaded magazines" per guard; the exact round count depends on the standard capacity of the approved handgun model used. IAW PWS para 4.3.3 | |
| 12 | PWS (Attachment 1) | 34 | PWS 4.3.8 | PWS 4.3.8 requires NIJ 0101.07 Level 3A body armor (or Italian equivalent). Please confirm body armor is contractor-furnished, and clarify the quantity basis (one per on-duty guard vs. one per post), as this materially affects pricing. | Yes, Ballistic protective vests are Contractor-Furnished Property (CFP). The contractor shall comply with Italian safety regulations (D.Lgs. 81/2008). Offerors must price accordingly. | |
| 13 | Solicitation / PWS (Attachment 1) | 37 (RFP) / 9 (PWS | L.3.4.5 vs. PWS 1.16.1 | PWS 1.16.1 designates Program/Contract Manager, Quality Manager, Area Manager AND Supervisor as Key Personnel, but L.3.4.5 requires resumes and Letters of Commitment only for the Program Manager, Area Manager, and Quality Manager. Are resumes/Letters of Commitment required for Supervisors at proposal submission? - Clarify whether Supervisor resumes/commitment letters are required at submission, and reconcile the Key Personnel lists. | Confirmed - Resumes and Letters of Commitment are not required for Shift Supervisors at the time of proposal submission. Resumes and Letters of Commitment are only required for the Program Manager, Area Manager, and Quality Manager. The Supervisor position will not be removed from the "Key Personnel". | |
| 14 | PWS (Attachment 1) | 46 | PWS 5.23.1 | PWS 5.23.1 requires the contractor to implement minor changes (e.g., extended gate hours, personnel reallocation, special-event support) "at no additional cost to the U.S. Government." Please define the cumulative cap (e.g., maximum additional post-hours per period) that constitutes "minor" so offerors can quantify the no-cost obligation for pricing. - | PWS para section 5.23 updated via soliciation amendment 1 to remove ambiguity | |
| 15 | Solicitation / PWS (Attachment 1) | 35-36 (RFP) / 5 & 26 (PWS) | L.3.1.3.1, L.3.2.2; PWS 1.11, 5.4 | In reference to the social clause (clausola sociale / CCNL cambio appalto), we request the complete list of personnel currently employed under the contract, stating for each individual: (1) the applicable CCNL; (2) classification/grade level; (3) gross annual salary (RAL); and (4) any accrued seniority increments. These data are indispensable for an accurate and consistent economic analysis. | The Government anticipates issuing second amendment to provide this information. | |
| 16 | PWS (Attachment 1) | 3 & 62 | PWS 1.7–1.7.2 & Appendix 3 | We request the complete list of the physical addresses of the sites covered by this procedure. PWS 1.7–1.7.2 and Appendix 3 identify the installations by name only without street addresses. | Due to OPSEC the information in Appendix 3 is all that will be provided | |
| 17 | PWS | 9 | 1.16.3 | MUST THE QUALITY MANAGER BE A SECURITY GUARD OR CAN HE ALSO BE A CIVILIAN? | No. The quality manager does not need to be a security guard. The qualifications for the quality manager position are located in PWS para 1.16.3 | |
| 18 | PWS | 37 | 5.5 | THE PAT IS NOT SPECIFIED IN THE PWS, BUT AT POINT 5.1 A MEDICAL CERTIFICATE IS REQUIRED TO TAKE THE PAT TEST. IS THIS A TYPICAL ERROR? | Para 5.5 of PWS updated via amendment 1 to remove requirement to take PAT Test | |
| 19 | PWS | 37 | 5.5.1 | SECURITY GUARDS' MEDICAL CERTIFICATES ARE COVERED BY THE PRIVACY LAW. ALTERNATIVELY, WE CAN PRODUCE A SELF-CERTIFICATION. AS HAS BEEN WIDELY REPRESENTED IN THE CURRENT CONTRACT, THE MEDICAL CERTIFICATES OF THE GUARDS , ACCORDING TO ITALIAN REGULATIONS, CANNOT BE DISCLOSED. IN THE CURRENT CONTRACT, WE PROVIDE A SELF-CERTIFICATION THAT THE OCCUPATIONAL HEALTH DOCTOR HAS DEEMED THE GUARDS FIT FOR THE DUTIES. | Appendix 2 Deliverable Schedule of PWS updated via amendment 1 to reflect that only self certification via email from the contractor is required for deliverable 39. | |
| 20 | PWS | 37 | 5.6.2 | THE PR-24 BATON ARE NOT AUTHORIZED BY ITALIAN LAW FOR USE BY "GUARDIE PARTILOLARI GIURATE". ONLY THE LOCALLY COMPETENT POLICE HEADQUARTERS CAN, AT ITS SOLE DISCRETION, AUTHORIZE THE ABOVE UPON OUR SPECIFIC REQUEST. | Para 5.6.2 of PWS updated via amendment 1 to remove baton | |
| 21 | PWS | 62 | APPENDIX 3 | THE LINE INDICATING THE CAMP DERBY AREA MANAGER IS MISSING (THE LINE IS BLANK). WE THINK THIS IS AN ERROR SINCE THE FIGURE APPEARS BOTH IN THE KEY PERSONNEL DESCRIPTION AT POINT 1.16.4 OF THE PWS AND IN THE ATTACHMENT 2 PRICE WORKBOOK FOR THE QUOTATION. | Appendix 3 of PWS updated via amendment 1 to add the missing line for the LIVORNO Area Manager. | |
| 22 | PWS | 32 | 4.3.1 | The PWS references a minimum required quantity of operational vehicles; however, such quantity is not explicitly specified. | ||
| Please confirm the exact minimum number, type, and allocation of vehicles required per site and per shift for contract performance. | In accordance with PWS Part 4, Paragraph 4.3.1, Subparagraph a (Page 32 of 66): "The Contractor shall determine, propose, furnish, and maintain a quantity of vehicles sufficient to ensure the uninterrupted performance of all services described in this PWS." | |||||
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