Attachment 11 - Questions and Answers.pdf

QUESTIONS AND ANSWERS

Attachment#11

Question 1: Site Visit — Late Attendance The mandatory site visit was held on August 4, 2026. Our Italian partner was unable to attend due to a prior contractual obligation. Is there any provision for a supplemental or late site visit?

If so, what is the procedure for requesting authorization?

Answer 1: Due to fiscal end deadline, it is not possible to hold another site visit. Participation in the site visit is not mandatory.

Question 2: Non-EU Personnel — Base Access & Security Requirements A portion of our proposed workforce are non-EU nationals. Are there any nationality-based restrictions for personnel performing grounds maintenance at

Camp Darby, Depot, LTA, or PASA? What is the typical timeline for background check and badge issuance for non-

EU contract employees?

Answer 2: see Solicitation’s Attachment 9 “List of Designated Countries” for the list of the nationalities not authorized to access the Installation. The timeline for background check and badge issuance for all employees is 2/3 months for new passes.

Question 3: Joint Venture / Teaming Structure If a U.S. firm partners with an Italian SOA-qualified entity, does the

Italian partner need to be the prime contractor on the proposal, or may the U.S. firm serve as prime with the Italian entity as a subcontractor for compliance purposes?

Answer 3: The entity submitting the quote (the 'Quoter') must possess the required documentation (e.g., SOA). If the Quoter is an individual firm, that specific firm must hold the certification. If the Quoter is a legally formed Joint

Venture or Consorzio, the Joint Venture itself or at least one individual member of the Joint Venture must hold the required documentation and submit the necessary letters of commitment, in accordance with the VOLUME

CONTENT instructions in Section C.

Question 4: Grass Clipping Disposal For Improved Grounds mowing, does the government require systematic collection and removal of grass clippings, or is mulching/shredding in place acceptable? Are there specific high-visibility or landscaped areas where clippings must be removed?

Answer 4: Mulching technique is considered acceptable if grass residual will not be visible on ground. Grass clippings shall be removed and disposed in case mulching work cannot be accomplished. This requirement applies for all areas. See PWS, paragraph 5.2.3.1.

Question 5: Contractor-Furnished Facilities. Will the government provide any of the following for contractor use:

(a) Modular units, shelters, or restroom facilities for operational personnel? (b) Covered storage area (~10m × 10m) for equipment and materials? (c) Open storage area (~20m × 20m) for temporary waste/vegetation staging?

If not provided, may the contractor establish temporary facilities within designated areas of the installation?

Answer 5: a) No, only an area will be assigned to the Ground Maintenance Contractor for the storage of work equipment. In the same area a contractor’s container can be placed for workers. b) Yes, correct. c) Yes, correct.

Question 6: Additional Works — Pricing Ceiling CLIN 0018/1018 (Additional Works) is priced as a unit of "JOB" with an estimated quantity of 1. Is there a not-to-exceed annual ceiling for Additional Works, or should offerors propose a ceiling based on historical data?

Answer 6: You are not required to provide a unit price. It is considered the maximum ceiling for additional works and it will be managed IAW PWS paragraph 5.3.2.1

Question 7: Personnel Rotation & Badge Processing What is the typical lead time for adding or replacing contract personnel after award? Are there limitations on the percentage of workforce that may be rotated annually?

Answer 7: for the typical lead time for adding or replacing contract personnel after award, see answer 2. No mandatory limitation. Number of passes shall be appropriate to the work force employed to execute the

Contract work plus possible replacements.

Question 8: With reference to SOLICITATION W912PF26QA050 - ATTACHMENT 10 GROUND

MAINTENANCE

In order to broaden the pool of tender participants, Italian regulation allows the use of "avvalimento" (reliance on the capacities of other entities) (Art. 104 of the Public Procurement Code). We would like to ask whether this method is also permitted within your tender procedure to demonstrate the possession of the SOA OS24 qualification.

Answer 8: Avvalimento is not allowed. The Solicitation is amended to specify it, in the Addendum to FAR 52.212-1

“Instructions to Offerors-Commercial Products and Commercial Services”.

Question 9: On the first page of the request document (attachment named “B08-

W912PF26QA050_Total+Ground+Maintenance_20260730 Final”), the following sections are indicated as requiring completion: 12, 17, 23, 24, and 30. However, on page 29 of the same document, the sections indicated are: 17a, 30a, 30b, and 30c. Which sections should be considered and completed?

Answer 9: Please, fill in the document as indicated on page 29 of the Solicitation.

Question 10: Which codes should be entered in section 17a (Code / Facility Code)?

Answer 10: The code to be entered in this block is the CAGE or NCAGE code.

Question 11: Regarding the SAM registration, would a screenshot of our company profile page be sufficient as supporting documentation?

Answer 11: Yes.

Question 12: Should registration in the WAWF portal be completed only in the event of contract award, or is it already required during the bidding phase of the procurement process?

Answer 12: It is requested only in the event of contract award.

Question 13: a) We would like confirmation that the documents to be prepared are as follows:

1 - SIGNED AND COMPLETED SOLICITATION;

2 - AT LEAST 3 PROJECTS, EACH VALUED AT A MINIMUM OF € 75.000,00 EURO;

3 - TECHNICAL PROPOSAL DESCRIBING HOW OUR COMPANY INTENDS TO

EXECUTE THE CONTRACT;

4 - ATTACHMENT 10 (PROCE BOOK);

5 - MANDATORY DOCUMENTS, SPECIFICALLY:

DURC, CHAMBER OF COMMERCE CERTIFICATE, ANTI-MAFIA DECLARATION,

LEGAL REPRESENTATIVE IDENTITY DOCUMENT, SOA CERTIFICATION, ISO 9001,

ISO 14001, GREEN SPACE MAINTENANCE CERTIFICATION AND SAM

REGISTRATION CERTIFICATE.

b) Regarding the requirement to demonstrate previous contracts with a minimum value of € 75.000,00 euro each, we would like to know if general green space maintenance contracts - involving tasks such as grass cutting, pruning and tree felling are considered valid. c) Furthermore, we would like confirmation that the reference period for the works to be demonstrated is 2021-2025, otherwise, please advise us of the correct period.

Answer 13: a) The documents to be provided are those listed on the Addendums to FAR 52.212-1 and to FAR

52.212-2. b) Yes, general green space maintenance contracts can be considered valid. c) The past contracts must have begun and be completed within five (5) years from the date of this Solicitation, as indicated on the Addendums to FAR 52.212-1 and to FAR 52.212-2.

Question 14: Debris Removal CLINs (CLIN 1008 and CLIN 1015) "In Attachment 10 (Ground Maintenance Price

Book), for both CLIN 1008 (Improved Areas) and CLIN 1015 (Semi Improved Areas), the Description is 'Debris

Removal', the Unit is 'EA', the Quantity is '1.00', and the 'Numbers of Services' is set to '1'.

Could you please clarify if the Unit Price to be offered in Column F should represent:

1. A fixed flat rate for the entire ordering period to cover all debris removal needs throughout the year, regardless of how many times the service is actually requested?

2. Or a per-occurrence rate, meaning the offered price is for a single execution of the service, and any additional services requested during the year will be compensated at that same unit rate?

Answer 14: 1. No, a flat rate is not requested for the entire ordering period. 2. Yes, correct. The price is requested for a single service once a year (see PWS paragraph 5.2.13).

Question 15: Clarification on LTA Rangers Services (Year 1 vs. Year 2) "Regarding the requirements for LTA

Rangers, we noted that in Ordering Period 1 (Year 1 - CLIN 0011), the price book requires 'First Grass Cut (LTA

Rangers) - Shredding of the Vegetation', whereas in Ordering Period 2 (Year 2 - CLIN 1011), the description changes to 'Climbing Plants Removal (LTA Rangers)'.

Could you please clarify if these two-line items represent the exact same scope of work under different names, or if they are two distinct services requiring different equipment, techniques, and pricing?"

Answer 15: they are two different services which must be priced in different manner. The description of both services is shown in PWS paragraphs 5.2.34.1 (First grass cut service to be performed during the Ordering period 1) and 5.2.34.2 (Climbing plants removal service to be performed during the Ordering period 2)

Question 16: Absence of LTA Rangers Services in Years 3, 4, and 5 "We noted that the LTA Rangers services mentioned in the previous question (either Grass Cutting/Shredding or Climbing Plants Removal) are present in Year

1 and Year 2, but do not appear in the price books for Ordering Periods 3, 4, and 5 (Years 3, 4, and 5). Could you please confirm if this omission is a clerical/printing error, or if it is the intentional plan of the Government to completely exclude these specific LTA Rangers services from the requirements of Years 3, 4, and 5?"

Answer 16: First grass cut and Climbing plants removal services are related to Ordering Periods 1 and 2 only. They are considered extraordinary services necessary to restore LTA range area from its current condition with overgrown vegetation to the normal routine maintenance

Question 17: We would like to request clarification regarding the subcontracting rules for the services in question.

Upon reviewing the tender documents, no explicit restrictions or limits (quantitative or qualitative) on subcontracting were identified for these services. Could you please confirm if there are any specific grounds that would require direct execution by the awarded bidder?

Answer 17: The Sub-contracting of this service is allowed but the certifications of both Prime and Sub-Contractor shall meet Solicitation requirements.

Question 18: On page 31, under VOLUME I - FACTOR 1 - COMPANY EXPERIENCE, it is stated:

"The past contracts must have begun and be completed within five (5) years from the date of this Solicitation..."

Could you please clarify if a past contract that started in 2019 and was successfully completed in 2022 is considered acceptable under this criterion.

Answer 18: The past contracts must have begun and be completed within five (5) years from the date of this

Solicitation, as indicated on the Addendums to FAR 52.212-1 and to FAR 52.212-2.

Question 19: Are ground maintenance activities permitted on Saturdays and Sundays?

Answer 19: No, Saturday and Sunday are not authorized. Please, see PWS paragraph 1.8.4.

Question 20: What is the earliest authorized starting time in the morning, particularly during the summer months, considering the high temperatures?

Answer 20: Hours of operation are: 06:00 / 18:00. see PWS paragraph 1.8.4.

Question 21: Could you therefore please clarify whether any specific nationality restrictions, security clearance requirements, background checks or other access restrictions apply to personnel assigned to this contract?

Answer 21: See Answer 2

Question 22: What is the approximate authorization lead time required for a new worker to gain access to the site?

Answer 22: The approximate authorization lead time required for a new worker to gain access to the site is 2/3 months.

Question 23: whether additional personnel may be authorized during the contract period.

Answer 23: Yes. However, it is necessary to submit a request for passes.

Question 24: whether there are any limitations on replacing or rotating personnel once the contract is underway.

Answer 24: No mandatory limitation. Number of Passes shall be appropriate to the work force employed to execute the Contract work plus possible replacements.

Question 25: What documentation is normally required for the authorization process?

Answer 25: US Form filled, ID copy, Scheda Anagrafica Professionale, Certificato di residenza (for no-UE workers)

Question 26: we respectfully request that the amendment also clarify whether the Government intends to extend the response date after issuance of the consolidated answers.

Answer 26: The response date cannot be extended due to fiscal year-end deadline.