Attachment 1 - Performance Work Statement Rev 1.pdf

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GROUND MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT (PWS)

USAG-ITALY - DMC

REV#1

August 2026

USAG ITALY – DMC

Ground Maintenance Services Performance Work Statement (PWS)

Table of Contents

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Reserved

1.6 Traffic Flow

1.7 Restoration of Real Property Damage

1.8 General Information

1.8.1 Scope

1.8.1.1 Quality Control Plan (QCP). The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses

d. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

f. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years

1.8.2 Place of Performance

1.8.3 Recognized Holidays

1.8.4 Hours of Operation

1.8.5 Installation Closures

1.8.6 Emergency Delays

1.8.7 Unforeseen Closures of Service Areas

1.8.8 Place of Performance

1.8.9 Type of Contract

1.8.10 Security Requirements. Reserved

1.8.11 Access and General Protection/Security Policy and Procedures

1.8.12 Physical Security

1.8.13 Security Training

1.8.14 Anti-Terrorism (AT) Level I Training

1.8.15 iWATCH Training

1.8.16 Operational Security (OPSEC) Awareness Training

1.8.17 Threat Awareness and Reporting Program Training

1.8.18 Local Health Protection Conditions

1.8.19 Key Control. Reserved

1.8.20 Lost Keys. Reserved

1.8.21 Prohibited use of Government provided keys or key cards

1.8.22 Lock Combinations. Reserved

1.8.23 Post Award Conference/Periodic Progress Meetings

1.9 Government Roles and Responsibilities

1.9.1 Contracting Officer (KO)

1.9.2 Contracting Officer’s Representative (COR)

1.9.3 COR Authority

1.9.4 COR or Designated Government Representative Functions

1.10 Specific Contractor Requirements, Roles and Responsibilities

1.10.1 U.S. Residency

1.10.2 Contractor Hiring Restrictions

1.10.3 Contractor Identification

1.10.4 Standards of Conduct

1.10.5 Contractor Key Personnel

1.10.6 Project Manager (PM)

1.10.7 Quality Control Manager (QCM)

1.10.8 Quality Control Inspectors (QCI)

1.10.9 Phase In /Phase Out Period. Reserved

1.11 Emergency Services

1.11.1 Emergency Medical Treatment

1.11.2 Accident Reporting

1.12 Environment and OSHA

1.12.1 Safety

1.12.2 Safety Plan

1.12.3 Spill Plan

1.12.4 Asbestos Awareness. Reserved

1.13 Environmental Compliance

1.13.1 Safety Data Sheets

2.0 Definitions and Acronyms

2.1 Definitions

2.2 ACRONYMS

3.0 Government Furnished Property, Equipment and Services

3.1 Property

3.2 Equipment

3.3 Services

3.4 Utilities

3.5 Materials

4.0 Contractor Furnished Items and Services

4.1 General

Classified Controlled Facility Clearance. Reserved

4.2 Materials

4.3 Equipment

4.4 Unserviceable Contractor Equipment

5.0 Specific Tasks for Grounds Maintenance

5.1 General

5.2 Description of Services

5.2.1 Scope

5.2.1.1 Task Order

5.2.2 21

5.2.3 22

5.2.3.1 Improved ground sub-area 1 (CYS)

5.2.4 Edging

5.2.5 Trimming

5.2.6 Fertilizing and Liming

5.2.8 Hydroseeding

5.2.9 Sodding

5.2.10 Aerating and Overseeding

5.2.11 Landscaping Maintenance of Flower Beds

5.2.12 23

5.2.13 23

5.2.14 Service/Maintain Trees

5.2.15 Perform Mechanical Tree Spading and Transplanting

5.2.16 Tree Mulching

5.2.17 Tree Fertilization

5.2.18 24

5.2.19 Tree Removal and Replacement

5.2.20 Emergency Tree Removal. Reserved

5.2.21 Reforestation

5.2.22 Hedge and Shrub Maintenance

5.2.23 Hedge and Shrub Mulching

5.2.24 Hedge and Shrub Fertilization

5.2.25 24

5.2.26 Irrigation

5.2.27 Operation of Irrigation Systems

5.2.28 Maintenance of Irrigation Systems

5.2.29 Service/Maintain Xeriscape Areas

5.2.30 Athletic Fields Grounds Maintenance

5.2.31 Special Services

5.2.32 Special Event Services

5.2.33 Semi-improved Grounds (Common Areas)

5.2.33.1 Semi-improved Grounds (Sub-area 1 - Depot area)

5.2.34 26

5.2.34.1 26

5.2.34.2 26

5.2.35 Service Unimproved Areas

5.2.36 Service Specialized Locations

5.3 Other Special Services

5.3.1 Refuge and Nature Trail Maintenance

5.3.2 Special Equipment Requirements

5.3.2.1 Additional works

5.3.3 Quality control daily report

5.3.4 Waste collection and disposal

6.0 Applicable Publications (Current Editions)

7.0 Mandatory Records and Report Forms. Reserved

8.0 Attachment/Technical Exhibits (TEs)

8.1 Attachment 1/TE-1 – Performance Requirements Summary (PRS)

8.2 Attachment 2/TE-2 – Deliverables Schedule

8.4 Attachment 4/TE 4 – Performance Standard

1.0 General.

This is a non-personal services contract to provide Grounds maintenance Services for the U.S. Army Garrison ITALY – DMC, Italy.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this

PWS.

1.1 Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all grounds maintenance service tasks and frequencies as described and defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2 Background.

USAG-ITALY Darby Military Community is located in Italy, Tuscany, Pisa. DMC consists of approximately 2,496.00 acres and n. 367 buildings located in Camp Darby, Depot area, Pisa Ammunition Storage Area (PASA) and Livorno Training Area (LTA). The population base consists of approximately 1000 military and Government civilian and Contractor personnel. The grounds maintenance contract has been a Firm Fixed Price contract for 15 years.

1.3 Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives and other requirements to include, but not limited to the documents in Part 6 Applicable Publications.

Annex # 1 and 2 identifies and details all DMC Improved Grounds, Semi-Improved Grounds, Fire Breaks and Ranges areas where Contractor shall be provided grounds maintenance services in order to reduce fire risk, maintain the health, safety standards and good appearance of Darby Military Community for users, residents and visitors.

1.4 Scope.

The contractor shall provide all personnel, labor, vehicles, containers, tools, materials, equipment, transportation, supervision and other items and services necessary to manage and perform Grounds Maintenance Services in strict accordance with the terms of this contract and in compliance with common commercial practices. The Contractor shall inspect, service, maintain, and landscape grounds of USAG-ITALY - DMC. The work shall include scheduling and performance of mowing and trimming; leaf and debris removal;

tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas;

tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance activities.

1.5 Reserved

1.6 Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting ground maintenance service tasks.

1.7 Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

1.8 General Information.

1.8.1 Scope.

The Contractor shall perform grounds maintenance services in accordance with the PWS and the technical exhibits. During performance of the contract, the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be made to incorporate these changes.

1.8.1.1 Quality Control Plan (QCP). The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 (ten) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. An updated copy shall be provided to the COR when changes occur or at least annually (DELIVERABLE 0001). The timeline noted above will apply for review and acceptance of proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials.

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

f. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years.

1.8.2 Place of Performance

The work to be performed under this contract will be performed at USAG-ITALY – DMC areas which include Camp Darby, Depot Area, Livorno Training Area (LTA) and Pisa Ammunition Storage Area (PASA).

1.8.3 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8.4 Hours of Operation.

Normal hours of operation are between the hours of 0600 to 1800, and Monday through Friday excluding Federal Italian and U.S. holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• The Contractor shall coordinate with COR to establish a schedule to conduct business if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

1.8.5 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

1.8.6 Emergency Delays.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR (2) hours prior to curtailing operations (Deliverables # 0002).

o The Contractor shall obtain COR approval to resume operations.

• The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.8.7 Unforeseen Closures of Service Areas.

When an unforeseen closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.).

• The Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

1.8.8 Place of Performance.

The work to be performed under this requirement will be performed throughout the entire area occupied by USAG-ITALY - DMC and at any pertinent locations in and around DMC.

A map of DMC is located in Attachment 4 TE # 4 – General Site Map.

1.8.9 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) Task Order type Contract with one “Additional works” CLIN (See Paragraph 5.3.2.1).

1.8.10 Security Requirements. Reserved

1.8.11 Access and General Protection/Security Policy and Procedures.

Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.8.12 Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

1.8.13 Security Training.

In the event of a National Defense Emergency affecting USAG-ITALY - DMC, the DMC’s POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and USAG-ITALY

- DMC POC that National Defense Emergency conditions are no longer in effect.

1.8.14 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil (Deliverables # 0003).

• If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either online or as provided by the Government. The Contractor must present the training certificate to the KO or designated Government representative/COR within 30 calendar days (Deliverables # 0003).

1.8.15 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to USAG-IYALY - DMC, Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (Deliverables # 0004).

1.8.16 Operational Security (OPSEC) Awareness Training.

All contractor employees, including subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or effective date of incorporation of this requirement into the contract. The Contractor shall provide either certificates of completion or dates of attendance for each affected contractor employee and subcontractor employee to the COR, or to the Contracting Officer, with 15 calendar days after completion of training by all employees and subcontractor personnel (Deliverables # 0005).

http://jko.jten.mil/

1.8.17 Threat Awareness and Reporting Program Training.

For all DA contractors. Training will be completed within 30 days of assignment or employment to an organization and will undergo live environment TARP training will be completed annually IAW AR 381-12 Threat Awareness and Reporting Program. The Contractor shall provide either certificates of completion or dates of attendance for each affected contractor employee and subcontractor employee to the COR, or to the Contracting Officer if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel (Deliverables # 0006).

1.8.18 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area USAG-ITALY - DMC and in cooperation with local, state and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.8.19 Key Control. Reserved.

1.8.20 Lost Keys. Reserved.

1.8.21 Prohibited use of Government provided keys or key cards.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.8.22 Lock Combinations. Reserved

1.8.23 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meet with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business hours after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.9 Government Roles and Responsibilities.

1.9.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be effected by the Contracting Officer.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

1.9.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.9.3 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.9.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assist in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract.

o perform inspections necessary in connection with contract performance.

o maintain written and oral communications with the Contractor concerning technical aspects of the contract.

o issue written interpretations of technical requirements.

o monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies.

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

1.10 Specific Contractor Requirements, Roles and Responsibilities.

1.10.1 U.S. Residency.

1.10.2 Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.10.3 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

1.10.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.10.5 Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (See Deliverables Schedule, paragraph 8.2, Deliverables # 00018).

These key personnel shall be available during normal duty hours.

These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.10.6 Project Manager (PM).

The Contractor shall provide a PM who is responsible for the performance of the work.

• A minimum of two (2) years of documented service contract management experience with team management and scheduling of workflow is required.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• In the circumstances when the PM is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

1.10.7 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative grounds maintenance services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.10.8 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

• Depending on the size of the contract, the QCM may also serve as the QCI.

1.10.9 Phase In /Phase Out Period. Reserved

1.11 Emergency Services.

1.11.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The Government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

• If injuries are incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (Deliverables # 7).

• The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

1.11.2 Accident Reporting.

• In case of EU Contractors, the Contractor shall comply with applicable European laws. In the specific for Italian Contractors, the Contractor shall comply with D.Lgsl.

81/08 for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence (Deliverables # 7).

• The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety), DA Pam 385-40, Army Accident Investigations and Reporting, and Testo Unico Salute Sicurezza Lavoro, D.Lgs. 81/08, art18.

1.12 Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and COR verbally.

• The Contractor shall notify the KO and COR within 24h via email outlining the details for each said conflict such that a final resolution is derived (Deliverables # 8).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.12.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with DLGS 81/2008, Italian Safety Law.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and COR verbally followed up with an email notification within 24h (Deliverables # 9).

1.12.2 Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 7 business days after contract award (Deliverables 10).

• Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (Deliverables # 11).

1.12.3 Spill Plan.

The Contractor shall comply with the DMC Spill Prevention Control and Red Plan (See Part 8, Attachment 5/TE 4).

• The Contractor shall submit a Spill Plan to the COR for approval within 10 calendar days of contract award (Deliverables # 12).

• The Contractor shall verbally notify the KO and COR, followed by written notification as required in the DMC Spill Plan, if the Contractor spills or releases any hazardous substances

1.12.4 Asbestos Awareness. Reserved

1.13 Environmental Compliance.

The Contractor must comply with environmental regulations prescribed by Legislative Decree n. 81/2008.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance):

• Maximize the utilization of environmentally preferable products.

• Maximize the utilization of bio-based products.

• Maximize the reutilization of nonhazardous and recovered materials.

• Promote recycling and other cost-effective waste reduction.

• Eliminate or reduce the generation of hazardous waste and the need for special material

• Promote energy-efficiency and water conservation.

1.13.1 Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative (i.e., COR) for approval ten (10) calendar days after contract award (Deliverables # 013).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

2.1 Definitions.

Ability One Commission.

Formally known as “The Committee for Purchase for People Who Are Blind or Severely Disabled”. This is the independent Government Agency responsible for the Ability One Program. (For more information, go to website http://www.AbilityOne.gov)

Acceptable Quality Level (AQL).

The AQL is the maximum percentage of defects (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

Call Outs.

Call outs may be requested for tasks identified as a standard or enhanced service. These can include non-recurring requests for special events, spills, and events that may be reccurring however on an unscheduled basis such as cleaning before and after flights which do not have a set, predetermined schedule.

Child, Youth and School Services (CYS).

Overarching naming convention for Child Development Center (CDC); Youth Activity Center; and School Age Services (SAS) is Child, Youth and School, Services (CYS); shall be used when referencing all programs.

Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

http://www.abilityone.gov/

Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Contracting Officer (KO).

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR).

As defined in DFARS 202.101, an employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f).

Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management”.

In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Government Project Manager.

The DPW Project Engineer/Technician assigned to manage this PWS.

Legal and Other Requirements.

Applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements.

Loss of Government Property.

Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

Items that cannot be found after a reasonable search.

Theft Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

Physical/Community Fitness Centers.

Physical/Community Fitness Center facilities may include a gymnasium, athletic courts, work out areas, weight rooms, showers, restrooms, locker rooms, indoor hand ball courts, whirlpool, sauna, administrative space, and storage space. Outdoor fitness/recreation facilities, indoor/outdoor swimming pools, ice- and/or roller-skating rinks, physical educational training facilities, and buildings that house a fitness center are not included.

Physical Security.

Actions that prevent the loss or damage of Government property.

Property.

All tangible property, both real and personal.

Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

Public Traffic Areas.

Lobbies, hallways, corridors, stairwells, meeting rooms, and lavatories.

Quality Assurance.

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Spill Plan.

A plan designed to identify steps to prevent a discharge of one or more hazardous substances that adversely impact, or threaten to adversely impact, human health, welfare or the environment and requires an immediate response.

Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

Work Day.

The number of hours per day the Contractor provides services in accordance with the contract.

Work Week.

Monday through Friday, unless specified otherwise (Installation specific or as defined by the Collective Bargaining Agreement).

2.2 ACRONYMS.

ACC Army Contracting Command ACS Army Community Service ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ATO Anti-Terrorism Officer CAP Contractor Acquired Property CDC Child Development Center CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CIMS-GB Cleaning Industry Management Standard-Green Building CLIN Contract Line Item Number CLS Common Levels of Support CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DOL Department of Labor DPW Directorate of Public Works ENV Environmental FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government HEPA High-Efficiency Particulate Air HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive HVAC Heating, Ventilation and Air Conditioning IAW In Accordance With IG Inspector General IICRC Institute of Inspection, Cleaning and Restoration Certification IMCOM Installation Management Command ISSA International Sanitary Supply Association KO Contracting Officer

LOR Legal and Other Requirements N/A Not Applicable NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operational Security OSHA Occupational Safety and Health Administration PAM Pamphlet PFC Physical Fitness Centers PIEE Procurement Integrated Enterprise Environment PM Project Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SAM System for Award Management SDS Safety Data Sheets SF Square Foot SPM Surveillance and Performance Monitoring SSP Service Support Program TARP Threat Awareness and Reporting Program TE Technical Exhibit U.S.C. United States Code VIP ‘Very Important Person WAWF Wide Area Work Flow WD Wage Determination YC Youth Centers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Equipment and Services.

3.1 Property.

The Government will not furnish any office space for the Contractor under this contract

3.2 Equipment.

The Government will not provide any equipment under this contract.

3.3 Services.

The Government will provide:

• Police and fire protection shall be provided by the Government when working on

USAG-ITALY - DMC

• Emergency medical services (see paragraph 1.8.8.7.1)

• Mowing or Snow removal of parking lot(s)

3.4 Utilities.

The Government will provide water, solid waste/recycling removal, sewer, electricity from existing outlets at no additional cost to the Contractor. The Contractor shall make no changes to existing outlets. Contractor personnel shall not utilize telephones located in buildings receiving service unless prior consent is obtained from the KO. Contractors shall follow Government policy related to Electric vehicle recharging stations.

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount for the contractor to perform the tasks outlined in this PWS.

3.5 Materials.

The Government will not provide any materials under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Services.

4.1 General.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall ensure all materials and supplies provided meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements.

Classified Controlled Facility Clearance. Reserved

4.2 Materials.

The Contractor shall furnish all materials and supplies required to perform work under this contract except that which is furnished by the Government (see Part 3). The Contractor shall provide all supplies, tools and clothing (including personal protective clothing and equipment for Contractor employees) required to meet the terms of the contract.

4.3 Equipment.

The Contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements. In addition, the Contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs. Equipment failure shall not alleviate the Contractor from performing any requirement contained in this contract. Equipment shall include all necessary and customary hand and mechanical appliances routinely used for ground maintenance operations.

4.4 Unserviceable Contractor Equipment.

Contractor furnished equipment or items, inoperable or unserviceable for whatever reason including failure to meet Federal, State, or local safety requirements, shall be removed from the installation within twenty-four (24) hours after failure except items undergoing maintenance by the Contractor in Government provided facilities. Equipment that is not repaired within thirty (30) calendar days will be removed from the installation.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks for Grounds Maintenance.

5.1 General.

The Contractor shall provide all management, tools, equipment, and labor necessary to ensure that grounds maintenance services are performed at USAG-ITALY - DMC. See Part 4 Contractor Furnished Items and Services. The Contractor shall inspect, service, maintain, clean and landscape grounds of USAG-ITALY - DMC. The work shall include scheduling and performance of mowing and trimming; leaf, light trashes and debris removal; tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for plants preservation and protection during all maintenance activities.

5.2 Description of Services.

5.2.1 Scope. The Contractor shall provide Ground Maintenance for all Improved Grounds (High Visibility), Semi-Improved Grounds (Common Areas), Fire Breaks and Ranges. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. For each type of areas, the Contractor shall execute ground maintenance services with qualified personnel in compliance with following chapters and in accordance with (IAW) applicable laws, regulations, and Annex # 1 and 2. The number of services specified in Annex # 1 and 2 are estimates only and are not purchased by this contract.

5.2.1.1 Task Order. Task order will be issued against the contract. All task orders are subject to the terms and conditions of this contract. Each task order will include the following information: work location, description of work to be performed, quantities and performance period.

In the event that some of the areas (identified in sqmt.) assigned by the Task Order cannot be carried out due to government requirements, they may be replaced with other areas maintaining the same extensions and unit prices.

5.2.2 Improved Grounds (High Visibility Areas). High Visibility Areas are developed areas of the installation that require an intensive level of maintenance. The work performed in these areas by the Contractor shall include preventive cleaning, mowing grass, edging and trimming grass, removing grass trimmings from paved…