Amended Soclitiation.pdf

W912PF24Q0088

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to add the questions and answ ers from the Q&A period and to make changes listed below . The quote due date and time remains the same. Quotes are due no later than 28 August 2024 at 5:00P.M. Central European Time.

1. Removed the requirement to submit the completed SF 1449 in the Addendum to 52.212-1.

2. Removed all language that references the SF 1449.

3. Removed the language that stated the contract ceiling w as €625,000 in Addendum to 52.212-1.

4. Add language to Paragraph 5.2.1 in the PWS that states that the USG w ill provide soil for the contract.

5. Added VINCA Pamphlet as APPENDIX 2 in Performance of Work Statement.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PF24Q0088

X 9B. DATED (SEE ITEM 11)

29-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Aug-2024

CODE

414TH CSB RCO ITALY

414TH CSB - RCO ITALY

VIA DELLA PACE #197

VICENZA 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

Version – May 2022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The following have been modified:

CLAUSE(S) 52.212-1 - ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO QUOTERS

This solicitation is anticipated to result in a single-source Firm-Fixed-Price (FFP) Indefinite- Delivery/Indefinite-Quantity (ID/IQ) type contract with an anticipated ordering period of five years from 12 September 2024 to 12 September 2029. The Government intends to award one Task Order concurrently with the base contract that is in strict adherence to the established terms of the resultant basic ID/IQ contract. The ID/IQ contract minimum is €5,000.00. The cumulative total of all Task Orders awarded because of solicitation W912PF-24-Q-0088 will not exceed €1,250,000.00 over the life of the ID/IQ contract.

THE PRICING SUBMITTED BY QUOTERS WITHIN THE SOLICITATION’S TECHNICAL EXHIBIT

C - PRICES IS BINDING FOR THE LIFE OF THE CONTRACT AND WILL BE USED TO

ESTABLISH CLIN PRICING FOR SUBSEQUENT TASK ORDERS.

1. INSTRUCTIONS.

The Quoter shall provide a quote (IN ENGLISH) that must address each of the factors listed below. The only documents that can be submitted in a language other than English is the Certificate of Chamber of Commerce, DURC, Antimafia self-certification (Attachment 1) and the certifications required at paragraph C.1. below. Quoters shall submit their quotation package via email with the subject line “W912PF24Q0088 Earth Covering Magazines” to the following email addresses: Daniel Veenstra at daniel.l.veenstra.civ@army.mil and Shawn Galvin at shawn.d.galvin.mil@army.mil. Quotes must be received no later than the solicitation closing date and time listed in the solicitation. The Quoter is responsible for verifying that their quote was received before the solicitation closing date and time. Failure of a Quoter to submit its quote in accordance with the date and time deadlines or in the manner specified in the solicitation will result in a determination that a Quoter is ineligible for award. Only email submissions will be accepted. Any portion of the quote that is changed after initial submission (because of negotiations or quote revisions) should be annotated and dated. Each volume shall be clearly labeled with its title and volume number.

Quoters shall not use PEC emails (Posta Elettronica Certificata). It is highly recommended that quoters request a “read receipt” to verify that their quote and any questions have been correctly received and acknowledged. Quotes shall be valid for 90 days after the date of submission.

A. QUESTIONS: All questions concerning the solicitation shall be submitted via email to the following addresses: shawn.d.galvin.mil@army.mil and daniel.l.veenstra.civ@army.mil Questions must be received by the above mentioned points of contacts no later than 5:00 PM Central European Time (CET) on 14 AUGUST 2024. Answers to quoters’ questions will be posted to www.sam.gov in an amendment to the solicitation as needed.

B. Format. The quote shall consist of two (2) volumes. Each respective volume shall comply with the following format and page limitations:

Volume Description/ Title Page Limit I Mandatory Documents N/A II Price* (Exhibit C) N/A *Document Format: Use of hyperlinks is strictly prohibited. PDF shall be used for all submissions. All documentation shall be provided in PDF format using International/A4 letter style

All information shall be confined to the appropriate Volume. Quoters are responsible for including sufficient details to permit a complete and accurate evaluation of each quote. The Quoter is representing that it will perform all the requirements specified in the solicitation by submitting a quote.

The term “Quoter” means an individual firm.

C. VOLUME CONTENT. Each Volume shall contain the information outlined below:

1. VOLUME I – MANDATORY DOCUMENTATION

The quote must contain the following documentation/certification to ensure the prospective contractor meets the applicable standards in Federal Acquisition Regulation (FAR) § 9.104 – Standards for the determination of responsibility. Failure to provide the following documentation may result in the Quoter being noncompliant and therefore ineligible for award.

i. The Quoter must provide a copy of a current and valid Chamber of Commerce Certificate of Membership (Certificato Storico di Iscrizione alla Camera di Commercio). Self-certifications are NOT allowed and will be rejected. The business purpose (oggetto sociale) shall be relevant of the required tasks within the Performance Work Statement (PWS). Only applicable to Italian Companies who plan to be the prime contractor.

ii. DURC: The quoter shall provide a current and valid copy of the DURC (Documento Unico di Regolarità Contributiva). Self- certifications (auto certificazioni) are NOT allowed. The document MUST include the following statement: “Con il presente documento si dichiara che l’impresa RISULTA REGOLARE ai fini del DURC” (“This document declares that the company is regular for the DURC purposes”). Only applicable to Italian Companies who plan to be the prime contractor.

iii. The Quoter must provide Attachment 1 "Self-Certification for Antimafia" completely filled out. Only applicable to Italian Companies who plan to be the prime contractor.

iv. The Quoter shall provide Attachment 2 “Suitability of the contractor”, blocks A and B1, completely filled out.

v. Include proof of the following:

New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/aboutus/organization/federalacquisition-service/office-of-systems-management/integrated- award-environmentiae/iae-systems-informationkit/unique-entity-identifier-update

Have a CAGE/NCAGE number -American Contractor: CAGE code will be generated upon completion of SAM registration. -Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE .

Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/). Please ensure that your firm is registered with SAM and that all information is current. Within your SAM registration, please ensure the following required provisions are completed: 52.212-3 Offeror Representations and Certifications— Commercial Products and Commercial Services; 52.204-26 Covered Telecommunications Equipment or Services--Representation (Dec 2019); 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021).

If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web-based application. You must have a New Unique Entity Identifier (UEI) to start this process. Please begin the process as soon as you receive this RFQ. In order to be eligible for award, Quoter is required to be registered in SAM when submitting a quotation, and shall continue to be registered until time of award.

vi. The Quoter shall provide at least one (1), but NO MORE than three (3) examples of contracts performed by the company that are recent (within the last three (3) years from the solicitation release date) and relevant in scope and magnitude. Relevant in scope means that the contract must be for Grounds Keeping and landscaping facilities services, within Italy, similar to the performance-based requirements specified in Part 5 of the included PWS. Relevant in magnitude means a recent contract that includes a yearly value of no less than €100,000.00.

For each example provided, the Quoter shall identify:

1) Contract number (if available)

2) Period of performance (start date and completion date)

3) Contract value for each year

4) Contract Organization

5) Point of Contact for Contract Organization with email and phone number

It is the Quoter’s responsibility to clearly explain and demonstrate to the Government how its work experience in each submitted project is relevant to the contract requirements in this solicitation.

vii. The Quoter shall submit a current and valid copy of the ISO 9001-2015 certification.

Although past performance may not be used as an evaluation factor, sources available to the Government will be used as part of the responsibility determination made in accordance with FAR § 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

The above requirements for the Mandatory Documentation Volume will not be evaluated and receive an assessed rating; rather, the requirements will be addressed in the Contracting Officer’s responsibility determination. If, prior to award, the Government has questions regarding the potential awardee’s Mandatory Documentation Volume, the communications and questions are not part of discussions as defined in FAR § 15.306, Exchanges with Offerors After Receipt of Proposals.

2. VOLUME II - FACTOR I: Price

i. The Quoter shall provide prices required in the Technical Exhibit C “Prices” spreadsheet by filling in the unit prices for each CLIN of the five ordering periods.

The Quoter shall ensure that prices are entered for all CLINs for which space has been provided. The Quoter shall enter a total price for each CLIN. Failure of the Quoter to include pricing for Technical Exhibit C – Prices, will render the quote non-compliant with the terms of the solicitation and therefore ineligible for award. For evaluation purposes only, the Total Evaluated Price (TEP) is defined as that which is calculated in the “Total Evaluated Price” worksheet of Technical Exhibit C. The proposed prices within Technical Exhibit C are binding and will be utilized for the life of the ID/IQ contract.

ii. Quotes submiited in response to this solicitation shall be in terms of EUROS. Quotes received in other than EUROS shall be rejected.

3. ADMINISTRATIVE INFORMATION

The Government intends to make a single award; therefore, Quotes must be submitted for all the line items indicated in the solicitation. Any Quoter offering less than all the solicitation requirements may be excluded from consideration for award.

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Additional Instructions PRE-QUOTE CONFERENCE will be held on 08 AUGUST at 10:00AM, on Camp Darby.

All interested parties are required to indicate their interest by submitting a written request not later than 05 AUGUST 2024 at 5:00PM CET to the following e-mail addresses: elisa.giovannetti.ln@army.mil, shawn.d.galvin.mil@army.mil, and

Please indicate in your e- mail the solicitation number (W912PF24Q0088), the name of the company along with the address, phone number, and e-mail address. Please indicate the following information of the person(s) (maximum of

2) who will be present at the site visit: first name, last name, date of birth, place of birth, and type and number of identification document. Your information will allow your representative(s) to go through the security checkpoints on base.

CLAUSE(S) 52.212-2 - ADDENDUM TO 52.212-2

ADDENDUM TO 52.212-2

A. This acquisition will be conducted in accordance with FAR Part 12 Acquisition of Commercial Items, FAR

13.5 Simplified Procedures for Certain Commercial Items and as supplemented by agency.

The award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government. Award will be made to the lowest priced quote that meets the requirements of this solicitation and FAR subpart 9.104.

B. EVALUATION APPROACH: the evaluation will be price only.

1. FACTOR I – PRICE (EXHIBIT C)

a. The price evaluation will consist of an overall price analysis, which compares the CLIN prices for each performance period for fairness, reasonableness, and balance. Price analysis is the process of examining and evaluating a quoted price to determine if it is fair and reasonable, without evaluating its separate cost elements and profit. The Contracting Officer may use various price analysis techniques and procedures to ensure a fair and reasonable price.

b. Only quoters whose quote is compliant with Addendum to 52.212-1 paragraph C1, Volume I Mandatory documentation, and who are therefore eligible for award, will be evaluated for price. The quoter whose quote is determined to be compliant and contains the lowest price will be awarded the contract for this solicitation. Only a responsible quote in accordance with FAR 9.104 will be eligible for award.

c. The Government may reject a quote that is determined to be unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A quote may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

d. As part of price evaluation, the Government will evaluate its Option to Extend Services (see FAR Clause 52.217- 8) by adding six (6) months of the quoter's final ordering period price to the offeror's total price. An assessment of the reasonableness of each quoted price will be made. The Contracting Officer will perform a price analysis of each quote. Quoters are required to price each of the five, one-year ordering periods.

Quoters shall not submit a price for the potential six (6) month extension of services period. The Government may choose to exercise the extension of services at the end of any performance period (base or ordering periods).

e. Should the Government determine proposed prices are unrealistically low (an indication of “buy-in”), this will be considered a performance risk and may be deemed ineligible for contract award.

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Earth Covering Magazines, Pisa Ammunition Storage Area

(PASA)

Directorate of Public Works

(DPW) Operation & Maintenance Division (O&M)

Buildings and Grounds Branch

United States Army Garrison (USAG) Italy Darby Military

Community (DMC)

28th June 2024

Part 1

General Information

General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

4.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide the maintenance and repair of the earth covering of n. 85 warehouse for munition storage (called Igloos or Bunkers) for five (5) Ordering Periods in accordance with the US regulations for Ammunition and Explosive Safety Standards and DESR (Defense Explosive Safety Regulation).

4.2 Background: This service is for maintenance and repair of earth covering magazines in the Pisa Ammunition Storage Area (PASA). These services were performed by service contracts in the previous years.

4.3 Scope: The Contractor shall provide non-personal service(s) to maintain the soil covering of 85 warehouses for munition storage (named Igloos because of their calotte shaped covering) for five (5) ordering periods in the Pisa Ammunition Storage Area (PASA). Each warehouse shall be covered by soil and keep a minimum height of 2 feet (0.61 meters) of earth cover over the top in compliance with US regulations for Ammunition and Explosive Safety Standards and DESR (Defense Explosive Safety Regulation). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents.

4.4 Objectives: It is the intent of this contract to perform all required Maintenance and Repair of Earth Covering Magazines (ECMs), in accordance with (IAW) US Regulations, Italian and American Safety norms and perform the maintenance services in a skillful and workmanlike manner in compliance with Natural Park and “Valutazione Incidenza Ambientale (VINCA)” Regulations. (APPENDIX 2)

1.41 Ability to Work in Italy: For work to be performed in Italy by Italian companies, contractors must maintain the documents listed below. The below listed documents shall be provided at time of quote submission and within 10 days of the beginning of each ordering period:

1. Cerificato Storico di Iscrizione alla Camera di Commercio (Chamber of Commerce Certificate of Membership) (Deliverable #0015)

2. Documento Unico di Regolarita Contributiva (DURC) (Deliverable #0016)

3. Self-Certification for Antimafia (Deliverable #0017)

4.5 General Information:

4.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award (Deliverable # 0001)

The Government (KO, COR and Quality Assurance Specialist) will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three

(3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO, (through the COR) no later than thirty

(30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will ensure all keys issued will remain controlled items (Paragraph

1.12 Key Control).

e. How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

f. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

g. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

h. How will the Contractor manage Common Access Card (Paragraph 1.13, part 3 & 3.8)

4.5.1.1 Optional addendum to the QCP: Reserved.

4.5.1.2 Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports shall be followed up by written reports within one (1) day.

4.5.1.3 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.2.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19th June Independence Day July 4th Labor Day 1st Monday in

September Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.2.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day 1 January Local Public Holiday 17 June Epiphany Day 6 January Ferragosto / Assumption

Day 15 August

Easter Monday Monday after Easter All Saints’ Day 1 November Liberation Day 25 April Immaculate Conception Day 8 December Labor Day 1 May Christmas Day 25 December Republic Day 2 June Saint Stephen’s Day 26 ecember

1.5.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.3 Government Facility Office Hours: The Government facility office hours are 08:00 to 17:00 and Monday through Friday except U.S. Holidays listed above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 08:00 to 17:00 from Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5 Contractor Support Hours: The Contractor shall provide support between the hours of 08:00 through 17:00 from Monday to Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan (for each task orders). The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the COR for review within ten (10) workdays after date of contract award (Deliverable # 0002).

The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted to the COR for review and acceptance at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.7 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day-on, day-off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.8 Place of Performance: The work to be performed under this contract will be performed at USAG Italy Darby Military Communities areas.

1.9 Security Requirements: The following information is provided on security related matters.

1.9.3 Security Program: Reserved.

1.9.4 Personnel Security Clearance Requirements: Reserved.

1.9.5 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.9.6 U.S. Citizen: Reserved.

1.9.7 Local Nationals and Third Country Nationals: Reserved.

1.9.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.9.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.10 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.10.3 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) workdays after contract award (Deliverable # 0003). The log must at a minimum contain the following information:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’Impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractors’ vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations regarding parking on the government installations. The list of such vehicles shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle

(2) Model and year of manufacture

(3) License plate numb

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.10.4 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within seven (7) calendar days (Deliverable # 0003).

1.10.5 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within seven (7) calendar days (Deliverable # 0004).

1.11 Common Access Cards (CAC): Reserved.

1.11.3 CAC Log: Reserved.

1.12 Key Control: Reserved.

1.13 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.13.3 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.14 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.15 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO via the COR no later than (7) workdays after contract award or as soon a new manager is assigned (Deliverable # 0005). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 08:00 to 17:00, Monday through Friday except Italian and US holidays (listed under paragraph 1.6.1 and 1.6.2). Qualifications for all key personnel are listed below:

1.15.3.1.1 Contract Manager and Alternate Contract Manager: The CV provided by the Contract Manager and Alternate Contract Manager must demonstrate a minimum of 5 years’ experience as a Contract Manager for a similar typology of contracts. The Contract Manager, the Quality Control Manager and their alternates shall be able to speak, read, and write the English language, at least to fluency level 4 in accordance with APPENDIX 1. All written correspondence from/to the Contractor shall be in English.

1.16 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.16.3 Contractors Workplace: Reserved.

1.16.4 Contractor Identification: The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. If badges are used they shall include the employee’s name, the contractor’s company name, and the functional area of assignment. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable # 0006).

1.17 Contractor Travel: Reserved.

1.18 Other Direct Costs (ODCs): Reserved.

1.19 Data Rights: Reserved.

1.20 Non-Disclosure Requirements: Reserved

1.20.3 Non-Disclosure Statements: Reserved

1.20.4 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.21 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI (Deliverable #0014). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.22 Phase In /Phase Out Period: Reserved.

1.23 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.23.3 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

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1.23.3.1 Accident Prevention: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete.

1.23.3.2 Safety Notifications: The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR.

1.23.3.3 Italian Safety Law Decreto Legislativo n. 81/2008 : The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

The Contractor shall comply with all requirements enforced by the Italian Safety Law n.81/2008, and in particular, but not limited to, before any work can start, and not later than ten (10) days from Notice of Award, Contractor shall provide the “Operation Safety Plan (Piano Operativo di Sicurezza) The contractor shall furnish all equipment, safety clouting and PPEs to protect workers during all work phases. As per D. Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents:

- copy of DVR/Safety Plan (in accordance with D. Lgs n.81-2008)

- C.C.I.A.A. Certificate

- Declaration which attests the use of equipment and tools “CE” marked

- Declaration which attests the delivery and use of adequate DPI/PPE to the workers

- Worker’s fitness for duty certification (for each operator employed)

- DURC

- Copy of owner’s certification about “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’art.14 del D. Lgs n.81-2008”.

The above documents shall be provided to the COR within 10 days after contract award (Deliverable # 0007).

1.24 Environmental Compliance: The following provides information on Environmental

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Compliance.

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1.24.3 Environmental Compliance Plan and Program: The contractor shall comply with all local laws and standards regarding the Environmental protection. The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this contract. All the above wastes, also special wastes, hazardous and not hazardous, they shall be delivered, by contractor expense, to the authorized disposal landfill. The contractor shall verify and prepare the documentation related to the material to be disposed as per current Italian and US regulations, in particular with reference to the D.Lgs n.152/2006.

1.26.2 ENVIRONMENTAL POLICY.

In accordance with E.O. 14057 of Dec 8, 2021, DoD, US Army and IMCOM requirements, the USAG Italy is committed to prevent and minimize the impact of its activities on the environment. To achieve that, organizational structure, planning activities, responsibilities, practices, procedures, processes and resources are managed to develop, implement, achieve, review and maintaining the environmental policy of the organization. The USAG Italy is focused to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the USAG Italy mission and are competent to perform their roles, responsibilities and authorities. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy in terms of waste diversion. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July- December will be submitted by 15 January each year. (Deliverable # 0008).

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill

(Kg) Construction Debris/Demolition Materials

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

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1.25 Required Training: The following provides information on training requirements.

1.25.3 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 calendar days after contract award date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within 5 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months. Contractor may be required to attend AOR specific AT Level 1 training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 5 calendar days after completion of the training (Deliverable # 0009).

1.25.4 OPSEC Training: IAW AR 530-1, All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract after contract award date. Verification of the training shall be provided to the COR within 5 calendar days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel shall complete refresher training (IAW AR).Verification of the training shall be provided to the COR within 5 calendar days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 5 calendar days after completion of the training (Deliverable # 0010).

1.25.5 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 5 calendar days after the contract is awarded and within 5 calendar days after new employees commence contract performance. Verification of the training shall be provided to the

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COR within 5 calendar days after completion of the training. Training slides can be found on the Defense Visual Information Distribution Service website:

https://www.dvidshub.net/video/583923/iwatch-2018. (Deliverable # 0011).

1.25.6 Information Assurance (IA) Training: Reserved.

1.25.6.1 Cyber Awareness Training: Reserved.

1.25.6.2 Information Technology (IT)/IA: Reserved.

1.25.6.3 Army Training Certification Tracking System (ATCTS):…