Solicitation - W912PF24Q0088.pdf

COMBINED SYNOPSIS/SOLICITATION

Maintenance and Repair of Earth Covering Magazines, Pisa Ammunition Storage Area (PASA)

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation of Commercial Items, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This requirement is primarily for the maintenance and repair to earth covering magazines (1,100 square meters each) at the Pisa Ammunition Storage Area. Further requirement details are located within the Performance Work Statement (PWS).

This solicitation numbered W912PF24Q0088 is issued as a Request for Quote (RFQ) electronically via www.sam.gov only. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2024-05, effective April 22, 2024. The North American Industry Classification System (NAICS) code assigned to this project is 561730 – Landscaping Services. This requirement is not set aside for small business.

This solicitation is anticipated to result in a single-source Firm-Fixed-Price (FFP) Indefinite- Delivery/Indefinite-Quantity (ID/IQ) type contract with an ordering period of five years from award of contract (estimated to be mid-SEP). The solicitation includes 3 Contract Line-Item Numbers (CLINs).

All provisions and clauses listed below apply to this acquisition.

All provisions and clauses may be accessed electronically at https://www.acquisition.gov.

QUOTE DUE: Transmission of quotes in response to this RFQ shall be submitted as an electronic version in PDF via email not later than 5:00 P.M. Central European Time (CET) on 28 August 2024.

Pre-Quote Conference: A pre-quote conference has been scheduled for 08 August 2024 at 10:00 A.M. Please see Additional Instructions under ADDENDUM TO 52.212-1 INSTRUCTIONS TO QUOTERS for more information on the pre-quote conference.

Questions: All questions concerning the RFQ shall be submitted via email to the following addresses: shawn.d.galvin.mil@army.mil AND daniel.l.veenstra.civ@army.mil not later than 5:00 P.M. Central European Time (CET) on 14 August 2024. Answers to questions received prior to this time and date will be posted to www.sam.gov in an amendment to the solicitation.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Square

Meter Soil Adding

FFP

Soil adding shall be in accordance with Performance Work Statement Paragraph 5.2.1 FOB: Destination

PSC CD: S208

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Square

Meter HydroSeeding

FFP

Hydroseeding shall be in accordance with Performance Work Statement Paragraph 5.2.2 FOB: Destination

PSC CD: S208

NET AMT

Version – May 2022

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Square

Meter Ready Grass

FFP

Ready Grass shall be in accordance with Performance Work Statement Paragraph 5.2.3 FOB: Destination

PSC CD: S208

NET AMT

PERFORMANCE WORK STATMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Earth Covering Magazines, Pisa Ammunition Storage Area

(PASA)

Directorate of Public Works (DPW) Operation &

Maintenance Division (O&M) Buildings and Grounds

Branch

United States Army Garrison (USAG) Italy Darby Military

Community (DMC)

28th June 2024

Part 1

General Information

a. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

• Description of Services/Introduction: This is a non-personal service(s) contract to provide the maintenance and repair of the earth covering of n. 85 warehouse for munition storage (called Igloos or Bunkers) for five (5) Ordering Periods in accordance with the US regulations for Ammunition and Explosive Safety Standards and DESR (Defense Explosive Safety Regulation).

• Background: This service is for maintenance and repair of earth covering magazines in the Pisa Ammunition Storage Area (PASA). These services were performed by service contracts in the previous years.

• Scope: The Contractor shall provide non-personal service(s) to maintain the soil covering of 85 warehouses for munition storage (named Igloos because of their calotte shaped covering) for five (5) ordering periods in the Pisa Ammunition Storage Area (PASA). Each warehouse shall be covered by soil and keep a minimum height of 2 feet (0.61 meters) of earth cover over the top in compliance with US regulations for Ammunition and Explosive Safety Standards and DESR (Defense Explosive Safety Regulation). The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents.

• Objectives: It is the intent of this contract to perform all required Maintenance and Repair of Earth Covering Magazines (ECMs), in accordance with (IAW) US Regulations, Italian and American Safety norms and perform the maintenance services in a skillful and workmanlike manner in compliance with Natural Park and “Valutazione Incidenza Ambientale (VINCA)” Regulations.

1.41 Ability to Work in Italy: For work to be performed in Italy by Italian companies, contractors must maintain the documents listed below. The below listed documents shall be provided at time of quote submission and within 10 days of the beginning of each ordering period:

1. Cerificato Storico di Iscrizione alla Camera di Commercio (Chamber of Commerce Certificate of Membership) (Deliverable #0015)

2. Documento Unico di Regolarita Contributiva (DURC) (Deliverable #0016)

3. Self-Certification for Antimafia (Deliverable #0017)

• General Information:

• Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award (Deliverable # 0001)

The Government (KO, COR and Quality Assurance Specialist) will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have three

(3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor will receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO, (through the COR) no later than thirty

(30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP shall include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals).

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will ensure all keys issued will remain controlled items (Paragraph

1.12 Key Control).

e. How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

f. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future.

g. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

h. How will the Contractor manage Common Access Card (Paragraph 1.13, part 3 & 3.8)

• Optional addendum to the QCP: Reserved.

• Quality Issues: The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) hours of identifying those issues. Verbal reports shall be followed up by written reports within one (1) day.

• Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.2.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth 19th June Independence Day July 4th Labor Day 1st Monday in

September Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

1.5.2.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

HOLIDAY NAME DATE HOLIDAY NAME DATE

New Year’s Day 1 January Local Public Holiday 17 June Epiphany Day 6 January Ferragosto / Assumption

Day 15 August

Easter Monday Monday after Easter All Saints’ Day 1 November Liberation Day 25 April Immaculate Conception Day 8 December Labor Day 1 May Christmas Day 25 December Republic Day 2 June Saint Stephen’s Day 26 ecember

1.5.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.3 Government Facility Office Hours: The Government facility office hours are 08:00 to 17:00 and Monday through Friday except U.S. Holidays listed above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 08:00 to 17:00 from Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5 Contractor Support Hours: The Contractor shall provide support between the hours of 08:00 through 17:00 from Monday to Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan (for each task orders). The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the COR for review within ten (10) workdays after date of contract award (Deliverable # 0002).

The Government will review and either accept or return their comments to the Contractor within ten (10) workdays. The Contractor shall then have three (3) workdays to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted to the COR for review and acceptance at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.7 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day-on, day-off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.8 Place of Performance: The work to be performed under this contract will be performed at USAG Italy Darby Military Communities areas.

1.9 Security Requirements: The following information is provided on security related matters.

1.9.3 Security Program: Reserved.

1.9.4 Personnel Security Clearance Requirements: Reserved.

1.9.5 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.9.6 U.S. Citizen: Reserved.

1.9.7 Local Nationals and Third Country Nationals: Reserved.

1.9.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use.

1.9.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.10 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Italy specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf

1.10.3 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) workdays after contract award (Deliverable # 0003). The log must at a minimum contain the following information:

a. Name and address of each employee

b. Identification Document of each employee

c. Copy of personnel register

d. “Centro per l’Impiego” Identification Document

e. The contractor shall furnish a list of private and commercial vehicles which will be used in conjunction with contract work. The contractors’ vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractor furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations regarding parking on the government installations. The list of such vehicles shall be submitted together with the list of personnel and shall contain:

(1) Make of vehicle

(2) Model and year of manufacture

(3) License plate numb

The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.10.4 Installation Pass Collection: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within seven (7) calendar days (Deliverable # 0003).

1.10.5 Installation termination: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within seven (7) calendar days (Deliverable # 0004).

1.11 Common Access Cards (CAC): Reserved.

1.11.3 CAC Log: Reserved.

1.12 Key Control: Reserved.

1.13 Post Award Conference: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5 and Army Regulation 70-13. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.13.3 Periodic Progress Meetings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.14 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the KO, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the KO. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.15 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the KO via the COR no later than (7) workdays after contract award or as soon a new manager is assigned (Deliverable # 0005). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 08:00 to 17:00, Monday through Friday except Italian and US holidays (listed under paragraph 1.6.1 and 1.6.2). Qualifications for all key personnel are listed below:

1.15.3.1.1 Contract Manager and Alternate Contract Manager: The CV provided by the Contract Manager and Alternate Contract Manager must demonstrate a minimum of 5 years’ experience as a Contract Manager for a similar typology of contracts. The Contract Manager, the Quality Control Manager and their alternates shall be able to speak, read, and write the English language, at least to fluency level 4 in accordance with APPENDIX 1. All written correspondence from/to the Contractor shall be in English.

1.16 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.16.3 Contractors Workplace: Reserved.

1.16.4 Contractor Identification: The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. If badges are used they shall include the employee’s name, the contractor’s company name, and the functional area of assignment. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable # 0006).

1.17 Contractor Travel: Reserved.

1.18 Other Direct Costs (ODCs): Reserved.

1.19 Data Rights: Reserved.

1.20 Non-Disclosure Requirements: Reserved

1.20.3 Non-Disclosure Statements: Reserved

1.20.4 DoD Commercial Use of Imagery Guidelines: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.21 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI (Deliverable #0014). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.22 Phase In /Phase Out Period: Reserved.

1.23 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.23.3 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S.

Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

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1.23.3.1 Accident Prevention: In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and local requirements governing safety and health protection on construction sites and any other applicable occupational safety codes. The Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete.

1.23.3.2 Safety Notifications: The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR.

1.23.3.3 Italian Safety Law Decreto Legislativo n. 81/2008 : The Contractor shall be aware of local safety requirements and ensure that all reasonable efforts are made to protect all persons from harm and U.S. Government property from damage.

The Contractor shall comply with all requirements enforced by the Italian Safety Law n.81/2008, and in particular, but not limited to, before any work can start, and not later than ten (10) days from Notice of Award, Contractor shall provide the “Operation Safety Plan (Piano Operativo di Sicurezza) The contractor shall furnish all equipment, safety clouting and PPEs to protect workers during all work phases. As per D. Lgs n.81/2008 requirements, the contractor shall provide to the COR the following documents:

- copy of DVR/Safety Plan (in accordance with D. Lgs n.81-2008)

- C.C.I.A.A. Certificate

- Declaration which attests the use of equipment and tools “CE” marked

- Declaration which attests the delivery and use of adequate DPI/PPE to the workers

- Worker’s fitness for duty certification (for each operator employed)

- DURC

- Copy of owner’s certification about “Dichiarazione di non essere oggetto di provvedimenti di sospensione o interdittivi di cui all’art.14 del D. Lgs n.81-2008”.

The above documents shall be provided to the COR within 10 days after contract award (Deliverable # 0007).

1.24 Environmental Compliance: The following provides information on Environmental

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Compliance.

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1.24.3 Environmental Compliance Plan and Program: The contractor shall comply with all local laws and standards regarding the Environmental protection. The contractor is considered as the waste generator of all salvage, re-usable, recyclable, disposable and hazardous materials delivered from the works included in this contract. All the above wastes, also special wastes, hazardous and not hazardous, they shall be delivered, by contractor expense, to the authorized disposal landfill. The contractor shall verify and prepare the documentation related to the material to be disposed as per current Italian and US regulations, in particular with reference to the D.Lgs n.152/2006.

1.26.2 ENVIRONMENTAL POLICY.

In accordance with E.O. 14057 of Dec 8, 2021, DoD, US Army and IMCOM requirements, the USAG Italy is committed to prevent and minimize the impact of its activities on the environment. To achieve that, organizational structure, planning activities, responsibilities, practices, procedures, processes and resources are managed to develop, implement, achieve, review and maintaining the environmental policy of the organization. The USAG Italy is focused to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the USAG Italy mission and are competent to perform their roles, responsibilities and authorities. Contractors and their personnel are required to be aware of, and comply with, the USAG Italy environmental policy and legal and other requirements when performing work at an installation.

The contractor will provide the following information semi-annually to be used by the Government to address environmental performance relative to the goals of the USAG Italy in terms of waste diversion. Please note that the amounts reported are those used/generated by the contractor regardless of source (private purchase or government furnished). Reports for January – June will be submitted by 15 July and reports for July- December will be submitted by 15 January each year. (Deliverable # 0008).

Media Report Element #1 Report Element #2

Non-Hazardous Solid Waste

Total Waste Generated (Kg)

Amount of Waste Diverted from Landfill

(Kg) Construction Debris/Demolition Materials

Total Waste Generated (Kg) Amount of Waste Diverted from Landfill (Kg)

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1.25 Required Training: The following provides information on training requirements.

1.25.3 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 calendar days after contract award date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within 5 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months. Contractor may be required to attend AOR specific AT Level 1 training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 5 calendar days after completion of the training (Deliverable # 0009).

1.25.4 OPSEC Training: IAW AR 530-1, All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract after contract award date. Verification of the training shall be provided to the COR within 5 calendar days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel shall complete refresher training (IAW AR).Verification of the training shall be provided to the COR within 5 calendar days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 5 calendar days after completion of the training (Deliverable # 0010).

1.25.5 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 5 calendar days after the contract is awarded and within 5 calendar days after new employees commence contract performance. Verification of the training shall be provided to the

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COR within 5 calendar days after completion of the training. Training slides can be found on the Defense Visual Information Distribution Service website:

https://www.dvidshub.net/video/583923/iwatch-2018. (Deliverable # 0011).

1.25.6 Information Assurance (IA) Training: Reserved.

1.25.6.1 Cyber Awareness Training: Reserved.

1.25.6.2 Information Technology (IT)/IA: Reserved.

1.25.6.3 Army Training Certification Tracking System (ATCTS): Reserved.

1.25.6.4 Network Access Training: Reserved.

1.25.7 Personally Identifiable Information (PII): Reserved.

1.25.8 Threat Awareness and Reporting Program (TARP): Reserved.

1.26 Notice to Proceed: Reserved.

1.27 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are delivered, or product liability claims caused by interference generated by furnished appliances or equipment are the sole responsibility of the Contractor.

1.30 Government Property and Services: Reserved.

1.31 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved.

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PART 2

DEFINITIONS & ACRONYMS

2 Definitions and Acronyms:

2.5 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2- 2g, states, in part, the following when providing support personnel to assist the COR, “These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the KO as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property – means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property – means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, Version – May 2022 Page 17 of 93 maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property – means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Industrial Property Management Specialist (Property Administrator) – means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

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Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday – The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – Monday through Friday, unless otherwise specified.

2.6 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf CS Contracting Specialist DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DISS Defense Information Security System DMDC Defense Manpower Data Center DoD Department of Defense ECM Earth Covering Magazines ENSE Ente Nazionale Sementi Elette FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IACS Installation Access Control System IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation

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KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PASA Pisa Ammunition Storage Area PDF Portable Document Format PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SETAF-AF Southern European Task Force, Africa SIGE Safety and Health Protection Plan TE Technical Exhibit USAREUR-AR U.S. Army Europe -Africa UOM Unit of Measure VINCA Valutazione Incidenza Ambientale

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PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3 Government Property and Services:

3.5 Services: Reserved.

3.6 Facilities: Reserved.

3.7 Utilities: The Government will provide water and electric power, as necessary and where available for the services outlined in this contract, locally at the work site.

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.8 Equipment: Reserved.

3.9 Special Tooling and Test Equipment: Reserved.

3.10 Materials: Reserved.

3.11 Training: Reserved.

3.12 Common Access Cards (CAC): Reserved.

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 Contractor Furnished Property and Services

4.5 General: The Contractor shall furnish all supplies, equipment and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contractor shall be responsible for all damages to persons or property that occurs during the performance of this contract as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The Contractor shall safeguard all tenants and visitors in the facilities while performing the work under this contract.

4.6 Secret Facility Clearance: Reserved.

4.7 Materials: Reserved.

4.8 Vehicles and Equipment: The Contractor vehicles shall be clearly marked with the Contractor’s name or company logo. The Contractor shall maintain all Contractors’ furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The Contractor personnel shall comply with all standard signs and regulations in regard to parking on the Government installations. Contractor's equipment used in the performance of this contract shall meet all local and Host Nation safety and environmental requirements.

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PART 5

SPECIFIC TASKS

5.1 Basic Services: The Contractor shall provide the maintenance and repair of the earth covering of n. 85 warehouse for munition storage (called Igloos or Bunkers) for five (5) Ordering Periods in accordance with the US regulations for Ammunition and Explosive Safety Standards and DESR (Defense Explosive Safety Regulation).

5.2. Tasks: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract document. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

5.2.1 Soil Adding (CLIN 0001): Contractor shall lay down the soil to cover the holes and the existing plastic grid from 1 inch to 3 inches of thickness where necessary. The Contractor shall repair/restore the existing plastic grid eliminating any deformities/defects using biodegradable stakes only. The soil shall lay down creating a uniform level on the igloo roof side (one upper flat side and two sloping sides creating a slope of 2 horizontal to 1 vertical to reduce erosion and ease maintenance).

The soil (as DESR 6055.09, V2.E5.5.3) shall be cohesive and free from harmful or toxic matter, trash, debris and stones heavier than 10 lbs. (4.54 Kg) or larger than 6 inches (152 mm) in diameter. The use of solid or wet clay and similar types of soil shall not be used as earth cover because they are too cohesive.

The earth material shall be compacted and prepared, as necessary, for structural integrity and erosion control. It shall be in compliance with existing Environmental laws and Natural Park Authorization and VINCA.

A minimum of 2 feet (0.61 m) of earth cover shall be maintained over the top of each ECMs;

annually the Government will check the depth of the earth cover on ECMs to ensure it is at least two feet. The soil for cover the Igloos will be loaded within PASA from a storage area specified by the Government.

5.2.2 Hydroseeding (CLIN 0002): The hydroseeding technique will be used as grassing for igloos. The purpose of hydroseeding will be to strengthen the earth's seal against runoff due to stormwater and to prevent the erosion control. The Contractor shall supply and lay down hydroseeding in serveral passes to have a homogeneous coverage. The hydroseeding mixture shall consist of:

- Water

- seed mixture of selected herbaceous species suitable for the site (minimum quantity 40 gr/sqm)

- organic fertilizer

- adhesives

- bonded fiber mulch (minimum quantity of 200 gr/sqm)

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- possible dye (green)

See the VINCA for the types of data sheets for the various components of the mixture.

The type and dosage of seed should be submitted to the COR ten (10) days before work begins. As evidence of the quantities used of the seeds, Ente Nazionale Sementi Elette (ENSE) tags should be provided. (Deliverable # 0012).

Before hydroseeding occurs,…