Amend02_Kitchen_hoods.pdf

W912PF-17-T-0046

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Add Attachment # 3 "Suitability of the Contractor" and add Paragraph 2.c to Addendum to 52.212-1 "Instructions to offerors";

2) Add Attachment # 4 "Interferences Matrix";

3) Correct Quantities in Sub-CLINs 0006AB, 0006AD, 0004AB, 0006AE, 0003AG and subsequent Option CLINs;

4) Correct a Typographical error in the PWS, Technical Exhibit 2, Bldg. 20;

5) Add Technical Exhibit 3, "Time Schedule" to the PWS;

6) Address the offerors' questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 32

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Aug-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PF-17-T-0046

X 9B. DATED (SEE ITEM 11)

03-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Aug-2017

CODE

414TH CSB - PARC AFRICA

VIA DELLA PACE #197

VICENZA (VI) 36100

W912PF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS FROM OFFERORS

Q1: In reference to what is reported to page 14 of 210:

" e. Offer format …………Every page of the offer should include the solicitation number , volume number and page number ( along with the offer revision number for the amended page , if necessary )

Ask for clarification on this post

How do I fill in the pages?

Do we have to return all the required data on each page?

R1: Paragraph 2(e) of Addendum to 52.212-1 is changed to read: Offer Format: Within the CD or DVD, the

"Volumes" should be physically separated. The cover of each volume should include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and DUNS number.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0003AG

The CLIN extended description has changed from:

Cleaning 2 fans every month, in strict accordance with the PWS.

To:

Cleaning 2 fans every two months, in strict accordance with the PWS..

The pricing detail quantity has decreased by 12.00 from 24.00 to 12.00.

SUBCLIN 0004AB

SUBCLIN 0006AB

Cleaning 2 hoods every month, total 24 services per year, in strict accordance with the PWS.

Cleaning 2 hoods every two months, total 12 services per year, in strict accordance with the PWS..

SUBCLIN 0006AD

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 2 months, 12 services per year, in strict accordance with the

PWS.

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 4 months, 12 services per year, in strict accordance with the

PWS..

The pricing detail quantity has decreased by 6.00 from 12.00 to 6.00.

SUBCLIN 0006AE

Charlie and Popeye. Cleaning 2 fans every month, total of 24 services per year, in strict accordance with the PWS.

Charlie and Popeye. Cleaning 2 fans every two months, total of 12 services per year, in strict accordance with the

SUBCLIN 1003AG

SUBCLIN 1004AB

SUBCLIN 1006AB

Cleaning 2 hoods every month, total 12 services per year, in strict accordance with the PWS.

SUBCLIN 1006AD

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 2 months, 6 services per year, in strict accordance with the

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 4 months, 6 services per year, in strict accordance with the

SUBCLIN 1006AE

Charlie and Popeye. Cleaning every month, in strict accordance with the PWS.

Charlie and Popeye. Cleaning every two months, in strict accordance with the PWS..

SUBCLIN 2003AG

SUBCLIN 2004AB

SUBCLIN 2006AB

SUBCLIN 2006AD

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 2 months, total 6 services per year, in strict accordance with the PWS.

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 4 months, total 6 services per year, in strict accordance with the PWS..

SUBCLIN 2006AE

Charlie and Popeye. Cleaning 2 fans every month, in strict accordance with the PWS.

Charlie and Popeye. Cleaning 2 fans every two months, in strict accordance with the PWS..

SUBCLIN 3003AG

SUBCLIN 3004AB

SUBCLIN 3006AB

SUBCLIN 3006AD

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 2 months, total 6 services per year, in strict accordance with the PWS.

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 4 months, total 6 services per year, in strict accordance with the PWS..

SUBCLIN 3006AE

SUBCLIN 4003AG

SUBCLIN 4004AB

SUBCLIN 4006AB

SUBCLIN 4006AD

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 2 months, 6 services per year, in strict accordance with the

Anthony's Pizza and Taco Bell. Cleaning 2 fans every 4 months, 6 services per year, in strict accordance with the

SUBCLIN 4006AE

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0003AG has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 28-SEP-2017 TO

27-SEP-2018

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

FOB: Destination

W582RR

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

The following Delivery Schedule item for SUBCLIN 0004AB has been changed from:

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

The following Delivery Schedule item for SUBCLIN 0006AB has been changed from:

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

27-SEP-2018

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

The following Delivery Schedule item for SUBCLIN 0006AD has been changed from:

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

The following Delivery Schedule item for SUBCLIN 0006AE has been changed from:

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

N/A VICENZA MILITARY COMMUNITY

CASERMA EDERLE

VIALE DELLA PACE

36100 VICENZA

ITALY

INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for SUBCLIN 0001AA has been changed from:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following have been modified:

AMC -LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level

Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an

Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the contracting officer) to:

Headquarters U.S. Army Materiel Command

Office of Command Counsel-Deputy Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Facsimile number (256) 450-8840 or email: usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest references are found at:

http://www.amc.army.mil/amc/commandcounsel.html

If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level

Protest Procedures.

(End of Provision)

ADDENDUM TO 52.212-1

INSTRUCTION TO OFFERORS

1. INSTRUCTIONS. The Offeror(s) shall provide a written offer (IN ENGLISH) that MUST address each of the factors listed below. The only document that can be submitted in a language other than

English is the Certificate of Chamber Of Commerce. The package exterior should contain the solicitation number, points of contacts: W912PF-17-T-0046, Ms. Francesca Candia and Ms Raquel Blankenhorn.

Email submissions will NOT be accepted. Microsoft word processing, presentation, and spreadsheet products are preferred. Offeror shall prepare offers in accordance with the instructions below. Offers shall consist of one (1) electronic copy (CD or DVD per offer) of the Offeror’s submission to the following address and to the attention of:

414th CSB, Regional Contracting Office (RCO)

ATTN: Ms.Francesca Candia and/or Ms Raquel Blankenhorn

(DSN: 314-637-7448 or 314-637-7425)

VIA DELLA PACE #193 VICENZA (VI) Gate #2

CASERMA EDERLE, BUILDING #3

36100 Vicenza, Italy

a. Offers shall be delivered to the above mentioned address and received by an employee of Regional

Contracting Office Italy prior to the closing date and time.

A page, for purposes of this Request for Quote is defined as one (1) side of standard paper (8.5 in x 11 in), font size 11. All typing (including that on charts, graphs, tables, etc.) shall be 11-pitch, uncompressed

Times New Roman font. Page margins shall be a minimum of one (1) inch top, bottom, and each side.

The use of hyperlinks to electronic materials in the offers is prohibited. All pages shall be numbered and correlate to proposal index. For submissions with page limitations, the pages will be counted as follows:

One side of the paper is one page; information on both the back and front of one sheet of paper will be counted as two pages.

Pages furnished for organizational purposes only, such as a “Table of Contents” or divider tabs, are not included in the page limitation.

The offeror’s offer shall consist of three (3) separate volumes as noted in the table below. It is the responsibility of the offeror to ensure that the compact disk and all files contained therein are readable, complete, word searchable and accessible without a password. Files shall not contain classified data. The use of hyperlinks in offers is prohibited.

Volume Description/Title Page limit

I FACTOR I - Technical -

Certifications

25 Pages

II FACTOR II - Past

Performance

10 Pages

III FACTOR III - Price

No page limit

b. All information shall be confined to the appropriate Volume. The offer shall be prepared clearly and concisely to demonstrate the Offeror has a complete understanding of the requirements. Offeror shall prepare its offer on the presumption that the Government has no previous knowledge of the Offeror’s capabilities. Offers will be evaluated only on the information specifically presented in respective submittals, with the exception of the Past Performance evaluations.

c. Offers will not be returned (except for offers which are withdrawn in a timely manner), but will be retained by the Government for official record purposes.

d. Offers shall not merely offer to perform work in accordance with the Performance Work Statement

(PWS). The PWS reflects the objectives of the program; therefore, repeating the PWS without sufficient elaboration will not be accepted. Offerors that submit generic offers risk receiving unacceptable ratings.

e. Offer Format: Within the CD or DVD, the "Volumes" should be physically separated. The cover of each volume should include the solicitation number, volume number, and firm name, address, POC, CAGE Code (NCAGE Code) and DUNS number.

**NOTE: The Technical Evaluation Board (TEB) will not evaluate pages exceeding the “Page Limits” stated in the Table above (e.g. Volume I, Description/Title, Technical/ Certifications, Page Limit – 25 Pages: the 26th + pages shall not be evaluated by the TEB).

2. VOLUME CONTENT. Each Volume shall contain the information outlined below:

VOLUME I – TECHNICAL FACTOR I –CERTIFICATIONS

a. CERTIFICATE OF CHAMBER OF COMMERCE: The offeror shall provide a copy of the Chamber of

Commerce Certificate of Membership (Certificato di Iscrizione alla Camera di Commercio), NOT older than six (6) months at the time set forth for the receipt of the offers.

Self-certifications are NOT allowed. The Certificate shall comply with "lettera (a) Decreto Ministeriale (DM) 37/08.

The Chamber of Commerce Certificate must be provided with the Attachment #1 "Self-Certification for Antimafia

Communication" duly filled out by the offeror.

b. Italian PES Certificate in compliance with the norm CEI 11-27 and norm CEI EN 50110 1/2: The offeror shall submit the certificate(s) in compliance with the norm CEI 11-27 and norm CEI EN 50110 1/2 for at least one

(1) electrical technician proposed to perform the work. The PES certified electrical technician shall be employed by the contractor.

c. The offeror must provide Attachment #3 "Suitability of the Contractor", filling out paragraph B)1.

VOLUME II – TECHNICAL FACTOR II – PAST PERFORMANCE:

a. Offerors shall provide contract information of no more than three (3) relevant projects performed in the last three (3) years from the solicitation release date for similar or greater size, scope, magnitude and complexity relevant to this solicitation. The information shall be presented by completing the Past Performance Questionnaire

(Attachment #2 of solicitation), one for each contract. It is the offeror’s responsibility to provide accurate points of contact, current telephone numbers and e-mail addresses for each identified contract. If there are subcontractors or partnerships, they will be evaluated in the same manner as the Prime. Offerors shall not submit more than three (3) relevant projects performed by each subcontractor or partnership to be evaluated. In conducting its evaluation, the

Government may seek information from any source it deems appropriate to obtain or validate information regarding an offeror’s past performance.

b. The offeror is highly encouraged to submit past performance information with evidence of customer satisfaction such as performance evaluation, special commendation, recognition, letters of appreciation, awards of excellence, offeror’s quality certifications etc., providing these references are relevant to the effort set out in this solicitation. Offerors may also submit a copy of DD Form 2626, Performance Evaluation, for projects performed on behalf of the Government, providing the work described in these DD Forms 2626 are relevant to the effort set out in this solicitation.

c. If the offeror is a Pool of Firms (Consorzio)/ATI, evidence of past performance for at least one (1), but not more than three (3) projects that are recent (within the last 3 years from the solicitation release date) and relevant to work requirements specified in the solicitation shall be submitted by each firm in the Pool of Firms (Consorzio)/ATI entity.

d. If the offeror is a Pool of Firms (Consorzio)/ATI, evidence of past performance for at least one (1) but no more than three (3) projects of the same size to this solicitation should be submitted for at least the

"capogruppo"/parent company of the Pool of Firms (Consorzio)/ATI entity.

VOLUME III – FACTOR III – PRICE - SOLICITATION/CONTRACT/ STANDARD FORM 1449:

The Offeror shall submit firm fixed pricing per each Contract Line Item Number (CLIN). The Offeror shall ensure that prices are entered for all CLINs for which space has been provided. Offeror shall enter a unit price and total price for each CLIN.

SINGLE AWARD. The Government intends to make a single award; therefore, offers must be submitted for all the line items indicated in the solicitation. No award will be made for less than the full requirements shown in the solicitation. Any offeror offering less than all of the solicitation requirements may be excluded from consideration for award if the Contracting Officer elects to make an award without opening discussions.

3. SUBMISSION OF OFFERS IN EURO OR DOLLARS CURRENCY. Offers submitted in response to this solicitation will be in terms of EURO or DOLLARS. Offers received in other than EURO or

DOLLARS shall be rejected.

4. ADDITIONAL INFORMATION

a. PRE-SOLICITATION CONFERENCE. A pre-solicitation conference will be conducted at the:

REGIONAL CONTRACTING OFFICE (RCO) Italy

VIA DELLA PACE #197, Bldg #3

36100 VICENZA (VI)

Pre-solicitation conference will be held on Tuesday, 22 August 2017 at 1030 hours. All prospective offerors are highly encouraged to attend the pre-solicitation conference for the purpose of discussing solicitation requirements and asking questions regarding this solicitation. Please send an email with the name of attendees to Ms. Francesca Candia at francesca.candia.ln@mail.mil and Ms Raquel Blankenhorn at raquel.o.blankenhorn.civ@mail.mil by Thursday, 17 August 2017, no later than 1600 hours (CET).

Attendance is limited to two (2) representatives per offeror. Attendees must have a valid picture identification card.

All questions concerning the solicitation need to be submitted to the above email address(s) by Friday, 25 August

2017, no later than 1600 hours (CET). Answers to questions will be posted to FedBizOps.gov. Not attending the pre-solicitation conference does not prohibit a potential offeror from submitting an offer.

b. SYSTEM FOR AWARD MANAGEMENT. To be awarded a Government contract the offeror

SHALL:

- Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379, http://fedgov.dnb.com/webform;

- Have an NCAGE number (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx), and

- Be registered in the System for Award Management (SAM) website

(https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and two to three business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ in order to speed up the contracting process in the event that you are the winning bidder. Both requirements are free of charge.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Cleaning of kitchen hoods and Exhaust fans for USAG – Italy, Vicenza

Part 1 General

Information

1. GENERAL: This is a non-personnel services contract to provide the cleaning of kitchen hoods, ducts, and exhaust fans. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the cleaning of kitchen hoods, ducts and exhaust fans as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Objectives: The contractor shall minimize the services interruption by planning the work in accordance with operational needs of the various kitchens, choosing methods and products considering both the result and the interference with the facility operation.

1.3 Scope: The contractor shall maintain fully functional kitchen hoods by cleaning (with the appropriate equipment and detergent products) the kitchen hoods, ducts, and exhaust fans so that all grease, film, dirt, smudges, food remnants, water spots and other foreign matters is removed. It is the contractor’s responsibility to disassemble, and reassemble after cleaning, parts not reachable, coordinating the performance with the

Contracting Officer Representative (COR) and occupants. The contractor shall perform the service in strict compliance with the terms and conditions of this contract, the PWS and any attachment, the National Fire

Protection Association (NFPA) standards, and the latest applicable Italian Standards and Laws.

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year: 28 September 2017-27 September 2018

Option Year I: 28 September 2018-27 September 2019

Option Year II: 28 September 2019-27 September 2020

Option Year III: 28 September 2020-27 September 2021

Option Year IV: 28 September 2021-27 September 2022

1.5 General Information

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with applicable NFPA Standards, Italian Law, and manufacturer’s instructions. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. This plan shall also ensure that the requirements of this contract are provided as specified and that any defective services encountered are immediately corrected at no additional expense to the Government.

After acceptance of the Quality Control Plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. The contractor shall submit his Quality

Control Plan to the COR/QAE for approval within 7 (seven) calendar days after contract award. Work will only be permitted after acceptance of the QCP. This quality control inspection system will cover general and specific tasks included in the contract scope of work. It should specify tasks or areas to be inspected on both a scheduled or unscheduled basis, and the manner in which inspections are to be conducted. The QCP must include a method of identifying deficiencies in the quality of services performed before the performance becomes unacceptable; must include a method of documenting and enforcing quality control operations of prime or subcontractor work; must include internal control or security procedures, if applicable; and must maintain a log of all required documentation in accordance with Italian Law. If at any time revisions are required to the QCP, the contractor shall submit the requested revisions within seven

(7) calendar days of notification from the Government.

1.5.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: Below there is a schedule of both Italian and American Holidays.

* Local Host Nation Holiday occur in the Provence (Provincia) where contract performance takes place (Vicenza)

U.S. HOLIDAYs DATE New Year's Day st

January 1 Martin Luther King Memorial Day 3rd Monday in January Presidents' Day 3rd Monday in February Memorial Day Last Monday in May Independence Day th

July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans' Day th

November 11 Thanksgiving Day 4th Thursday in November Christmas Day th

December 25

ITALIAN HOLIDAYS DATE

New Year's Day 1 January Epiphany Day 6 January Easter Monday Varies yearly Liberation Day 25 April Labor Day 1 May Republic Day 2 June Assumption Day 15 August Local Holiday * 8 September * All Saints’ Day 1 November Immaculate Conception Day 8 December Christmas Day 25 December Saint Stephen’s Day 26 December

1.5.4 Hours of Operation: Work shall not interfere with normal food preparation operations. Therefore, part of the work shall be performed during other than normal duty hours and during Italian and American holidays. Normal duty hours are from 0800 hours to 1700 hours, Monday through Friday. It is the

Contractor’s responsibility to prepare a work schedule in coordination with the facilities occupants and the

COR.

1.5.5 Place of Performance: The work to be performed under this contract will be performed in the following Government’s Installations: Caserma Ederle (Vicenza), Del Din Installation (Vicenza), Villaggio

Della Pace, Vicenza, Italy.

1.5.6 Type of Contract: The Government will award a Firm Fixed Price contract.

1.5.7 Security Requirements:

1.5.7.1 AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the CORprior to issuance of Installation Access Passes.

AT Level I awareness training is available online at http://jko.jten.mil/. New employees must complete the training within 30 calendar days of their reporting for duty and submit certificates within 30 days after completion of the training .

1.5.7.2 OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual

OPSEC awareness training." as part of paragraph 1.6.7 of the PWS.

Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative).

The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.7.3 iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the

COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR.

1.5.8 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.9 Lock Combinations: N/A

1.5.10 Special Qualifications: All work shall be done in accordance with appropriate Italian and United

States Laws, regulations, or codes, whichever is more restrictive at contract award date, in particular Italian

Law 37-2008, 151-2011, 81-2008 and NFPA. The contractor must be "enabled for systems as per Decreto

22/01/2008 n.37 Art.1 Letters A-B-C-D-E-G.

The contract work shall be performed by PES certified electrical technicians in compliance with norm CEI

11-27 and norm CEI EN 50110 ½.

http://jko.jten.mil/

1.5.11 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.5.12 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The WAWF CORT (COR Tracking Tool, https://wawf.eb.mil) for nomination, tracking, documentation, and management of CORs will be used.

1.5.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.14 Contractor Travel: N/A

1.5.15 Other Direct Costs: N/A

1.5.16 Data Rights: N/A

1.5.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.18 PHASE IN /PHASE OUT PERIOD: N/A

1.5.19 Combating Trafficking in Persons. IAW FAR 52.222-50 The United States Government and the

United States Department of Defense (DOD) has adopted a zero tolerance policy regarding trafficking in persons. Contractors, subcontractors and their employees shall not: Engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract or use forced labor in the performance of the contract.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Services: The Government will provide fire protection. Contractor is responsible for coordinating with the C.O.R. to obtain a Hot Work permit from the Fire Department before starting any work with an open flame.

FIRE PROTECTION:

PHONE # 0444-717092

DSN 634-117

SECURITY POLICE:

3.2 Facilities: N/A

3.3 Utilities: The Government will provide water and electric power, as necessary and where available, for the performance of this contract. Electrical connections or temporary installations shall be made in accordance with safety regulations at the contractor’s expense. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PHONE # 0444-717114

DSN 634-114

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The contractor shall be responsible for all damages to persons or property that occurs during the performance of this contract as a result of the contractor’s fault or negligence. The contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The contractor shall safeguard all tenants and visitors in the facilities while performing the work under this contract. The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Contractor’s Privately Owned Vehicles. The contractor vehicles shall be clearly marked with the contractor’s name or company logo. The contractor shall maintain all contractors’ furnished vehicles in an operational condition. All vehicles shall meet all requirements as per Italian “Codice della Strada”. The contractor personnel shall comply with all standard signs and regulations in regard to parking on the

Government installations.

4.3. Hot Work Permit.The Government will provide fire protection. Contractor is responsible for coordinating with the COR to obtain a Hot Work permit from the Fire Department before starting any work with an open flame.

4.4. Safety and Fire. The contractor must comply with all US and Italian applicable safety and fire laws and regulations, such as EM-385-1-1 and Law 81/2008 rev.2012. The contractor’s employees shall become familiar with the methods of reporting a fire.

a. Fire Protection on Caserma Ederle: telephone no. 0444/717117

b. Vigili del Fuoco – Vicenza: telephone no. 115

c. Security Police on Caserma Ederle: telephone no. 0444/717114

4.5. Accidents: The contractor shall also be responsible for all damages to persons or property that occurs as a result of the contractor’s fault or negligence. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which have been accepted under the contract.

4.6. Reporting of On-site Accidents and Injuries The contractor shall report immediately by telephone to the

KO, the COR, the Garrison Safety Officer (tel. 0444-717045) any accident involving personal injury, death, damage to Government property, or accidental loss of Government property resulting from the activities of the contractor, his Subcontractors, his agents, or employees. A written accident report shall be forwarded to the Contracting Officer within three (3) working days after the date of occurrence. In addition, the contractor shall cooperate and provide data to any follow-up investigation of an accident by the installation or higher command.

4.7. Analysis of Accident: The contractor shall make a thorough investigation and analysis of all accidents and work toward eliminating the causes of such accidents.

4.8. Clean-up and Disposal: The contractor shall clean up the works area at the completion of the specific task, or at the close of each workday, whichever comes first, and dispose of waste generated in the performance of this contract in compliance with all applicable Italian laws and regulations.

4.9. Discarded Material: all discarded materials shall be recycled or disposed of to the dump authorized by the Regional and National regulation according to the typology of the related material. The transportation shall be extended, if required, even outside Caserma Ederle City Council Territory. It shall be the responsibility of the contractor to provide containers for material disposal. The contractor shall also provide all documents (and coordination work) necessary to obtain the authorization from the Local

Environmental Authority for the eventual disposal of materials, for which the normal disposal procedures are not sufficient.

4.10. Asbestos or Other Contaminants: If the existence of material containing asbestos is discovered, the

Contractor shall immediately report the location and extent of asbestos to the COR for determination and resolution.

4.11. Environmental Protection: The contractor shall comply with all local laws and standards regarding the Environmental protection.

PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall provide services for perform periodic cleaning the kitchen hoods, ducts and exhaust fans.

5.2. KITCHEN HOODS, DUCTS AND EXHAUST FANS:

5.2.1 CLEANING SERVICES KITCHEN HOODS, DUCTS, AND EXHAUST FANS. The contractor shall perform the required cleaning of kitchen hoods, exhaust fans and appurtenances listed in Technical

Exhibit #2.

5.2.2. METHODOLOGY OF CLEANING. The contractor shall use specialized suitable equipment and detergent products that are not harmful to the environment to clean the kitchen hoods, ducts and exhaust fans. All grease, film, dirt, smudges, food remnants, water spots and other foreign matters shall be removed. It is the contractor’s responsibility to disassemble, and reassemble after cleaning, parts not reachable, coordinating the performance with the COR and occupants. The cleaning schedule of kitchen hoods is divided per quantity of services and size of the hoods as indicated on Technical Exhibit 2.

5.2.2.1. SYSTEMS VERIFICATION. It is the contractor responsibility to disconnect motors to clean motor housing, rotor and electrical cabling. After cleaning, motors shall be reconnected and system verified for proper operation. Special attention and care will be exercised in order not to damage the automatic fire extinguishing systems.

5.2.2.2. WORK COORDINATION. It is the contractor’s responsibility to establish a work schedule in order to minimize adverse impact to the customer’s operations, choosing methods and products considering both the result and the interference with the facility operation.

5.2.2.3. DAMAGES. Any real estate and properties of the US Government, damaged in the performance of the works in this contract, shall be restored to the preexisting conditions by the contractor at no cost to the

Government.

5.2.2.4. DIMENSION; APROXIMATE SIZE OF HOODS/SUCTION AREA

HOOD TYPE “A” Up to 2 sq/mt

HOOD TYPE “B” From 2 to 6 sq/mt

HOOD TYPE “C” From 6 to 10 sq/mt

5.3. Contractor Manpower Reporting (CMR). The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the "Cleaning of kitchen hoods and Exhaust fans” via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2017.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the

Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLIN 7500, 7501, 7502,), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item.

If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the

Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The contractor must comply with all US and Italian applicable safety and fire laws and regulations, such as EM-385-1-1 and Law 81/2008 rev.2012 The Contractor’s employees shall become familiar with the methods of reporting a fire, Italian Law 37-2008, 151-2011, 81-2008 and NFPA. Contractor shall comply with the following laws and regulations; D.Lgs.81/2008; D.L.gs 106 03/08/2009; D.P.R. 303

19/03/1956; Norma CEI 64-8; D.M. 151 28/05/1985.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 –List of hoods/fans and frequency of cleaning

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

PWS

Paragraph

Performance s t a n d a r d Method of

Surveillance

Corrective

Measures/Remedies

PRS#1.

Combating Human

Trafficking

1.6.19 The contractor will be made aware and

shall not engage in any type of trafficking in persons IAW, FAR 52.222-50 (c), PGI

222.17, paragraph 1.27

100%

Inspection

Refer to FAR Clause

52.222-50 (e)

PRS#2.

Cleaning

1.4 Perform the cleaning of kitchen hoods, ducts and exhaust fans at Caserma Ederle, Del Din and Villaggio, Vicenza, Italy

100% Inspection Less than acceptable performance could result in reduction in payments at the discretion of the Contracting

Officer. Additionally a negative past performance review of the Contractor could affect future contract awards.

PRS# 3.

Quality

Control Plan.

1.6.1 The Contractor shall develop and maintain

an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS

Periodic Inspection First non-compliance:

Re-perform to agreement terms and standards. Any subsequent non-compliance will result in a 10% withhold from each invoice until performance is in compliance.

PRS#4. Clean-up and disposal.

4.8 The Contractor shall clean up the work

area at the completion of the specific task, or at the close of each workday

100% Inspection Less than acceptable performance could result in reduction in payments at the discretion of the

Contracting Officer.

Additionally a negative past performance review of the Contractor could affect future contract

PRS#5. Basic services.

5.1 The Contractor shall…