Amendment 0002 - W912PB25R3006.pdf

0012160990

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

See summary of changes

1. CONTRACT ID CODE P AGE OF P AGES

J 1 7

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 30-Jan-2025

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W912PB25R3006

X 9B. DAT ED (SEE IT EM 11)

16-Dec-2024

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

30-Jan-2025

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERM ANY

W912PB 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W912PB25R3006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Regional Contracting Office POC Contract Specialist: Evelyn Butter

COMM: (+49) 09641-70-526-8708

DSN: 314-526-8708

E-mail: evelyn.butter.ln@army.mil

The purpose of this amendment is to:

1. Extend the required response date/time from 31 January 2025 12:00 PM to 21 February 2025 10:00 AM CET.

2. Answer vendor questions regarding requirement specifications.

3. Replace initial Performance Work Statement (PWS) with revised Performance Work Statement (PWS), dated 22 Jan 2025.

4. Replace Technical Exhibit C – Maintenance Procedures, and Technical Exhibit D – Inventory List with revised Technical Exhibit C – Maintenance Procedures, 16 Jan 25, and Technical Exhibit D – List of Equipment, dated 28 Jan 25.

5. Provide additional Technical Exhibit H - Required Regulations and Standards.

6. Provide Exhibit Line Item Sheet (ELINs)

7. Replace initial solicitation with attached conformed copy solicitation, due to updated language in the Contract Line Items (CLINs), and the Addenda (page 74 – List of Attachments).

8. All other terms and conditions remain unchanged.

Question 1:

PWS – 5.2

Would the government please confirm that bidders must provide documentary evidence of compliance with and specialized training on VDE 0833 (intruder/break-in detection systems, fire alarm systems, mass notification systems) and DIN EN 14675 (Fachkraft für Brandmeldeanlagen) prior to submitting a bid? These are mandatory requirements under the specified regulations.

Answer:

No, Evidence shall be provided within ten (10) days after contract award. See revised PWS para 1.10 b.

Question 2:

Would the government please confirm that bidders must establish a joint venture or partnership with Siemens AG prior to submitting their bids to maintain Siemens systems? In order to comply with the aforementioned regulations, bidders must ensure access to Siemens proprietary software.

Answer:

No.

Question 3:

Would the government please confirm that bidders must establish a joint venture or partnership with a VDS-certified manufacturer prior to submitting their bids to maintain sprinkler systems? In order to comply with DIN EN 12845 and VDS, bidders must ensure access to OEM spare parts.

Answer:

No.

Question 4:

Would the government please confirm that bidders must establish a joint venture or partnership with a certified manufacturer of dry and wet chemical fire-extinguishing systems prior to submitting their bids to maintain those systems? In order to comply with NFPA, DGRL, WHG, and manufacturers’ guidelines, bidders must ensure access to OEM spare parts.

Answer:

No.

Question 5:

PWS – 5.2.2 – (h) As per our understanding, only a DIN EN ISO 14001-certified company is capable of meeting the following requirements, as outlined in the PWS:

“The contractor shall handle all Extinguishing and other chemicals in accordance with all environmental laws and regulations regarding their handling and disposal (ISO 14001 - Umweltmanagementsystemnorm). The contractor shall be responsible for the proper disposal of extinguishing and other chemicals.

The disposal costs shall be included in the PM prices and repair labor rates and will not be separately reimbursed.”

Would the government please confirm that bidders are required to have DIN EN ISO 14001 certifications as part of the qualifications for this solicitation?

Answer:

No. Offeror don’t need to be ISO 14001 certified but need to perform to the norms of DIN EN ISO 140001.

Question 6:

PWS – 1.5.1 – QCP

As per our understanding, only a DIN EN ISO 9001-certified company is capable meeting the following requirements, as outlined in the PWS:

“The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.” “(…) At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?”

Would the government please confirm that bidders are required to have DIN EN ISO 9001 Quality Management Systems certifications as part of the qualifications for this solicitation?

Answer:

No. Offeror don’t need to be ISO 9001 certified.

Question 7:

PWS – Part 6 In order to comply with the Applicable Publications listed on pages 23-24 of the PWS, specifically sections 6.1.1 to 6.1.49, qualified personnel must meet certain requirements. Would the government confirm that bidders are required to provide evidence of having the necessary personnel with the following qualifications prior to submitting their bids:

- System for compressed air generation

- Fire alarm system according to DIN 14675

- Hygiene training courses for RLT systems (VDI 6022)

- Fire protection flaps certification

- Fire extinguishing systems manufacturer certification

- Fire dampers certification

- Fire hydrant certification

- Fire extinguisher certification

- Hygiene training courses for drinking water systems (VDI 6023)

- Guideline for Pressure Devices (DGRL) – 97 / 23 / EG

- Smoke and heat exhausting systems

- Sprinkler systems certifications IAW DIN EN 12845

- Diesel-powered sprinkler pumps certifications

- Fireproof doors and arrester systems

- Cooling and refrigerating equipment according to § 5 Chemicals Climate Safety

- Lifting platforms according to UVV-VBG14

- Journeyman electricians

- Journeyman plumbers

- Journeymen in heating & cooling

- Any other ad-hoc qualified personnel required for specific tasks Answer:

No.

Question 8:

PWS – Part 6 In order to comply with the Applicable Publications on pages 23-24 of the PWS, specifically sections 6.1.1 to 6.1.49, bidders must meet certain requirements. Would the government confirm that bidders are required to provide evidence of the necessary certifications as a company prior to submitting their bids, as follows:

- Specialized company IAW § 19 Water Resources Law

- Specialized company IAW § 6 Chemicals Climate Safety Regulation

- Specialized company duly registered with Germany’s craftsman register: refrigeration, electrics, plumbing & heating

- Specialized company IAW Regulation EC 303/2008 Answer:

No, see revised PWS 1.4. Evidence shall be provided within one (1) day after contract award.

Question 9:

Solicitation – page 71 – Technical – Sub-factor A / PWS 1.10 – Key personnel This contract pertains to systems related to health, life, and safety, primarily fire alarm systems or those connected to fire alarm systems. Therefore, DIN EN VDE 0833 applies, which requires bidders to have specially trained electricians with additional qualifications in accordance with DIN EN 14675.

Would the government confirm that bidders must provide the necessary documentation to prove they have key personnel, such as a Contract Manager and an Alternate Contract Manager, with Master Certification or an Engineer-level degree in electromechanics, in addition to the aforementioned training? DIN EN VDE 0833 states that only a certified master electrician is qualified to perform this task.

Answer:

No, see revised PWS. Evidence shall be provided within ten (10) days after contract award.

Question 10:

Would the government please confirm that bidders must ensure all subcontractors have at least three (3) years of relevant experience in fire alarm systems maintenance and repair prior to submitting their bids?

Answer:

No, only the experience of the offeror is required with the offer.

Question 11:

Would the government confirm that bidders must provide a statement from their subcontractors declaring which tasks the subcontractors will perform as part of this contract?

No.

Question 12:

In cases where a subcontractor may be required for specific repair work, and their hourly rate is higher than the rate declared by the bidder in the ELIN sheet, would the government confirm whether there is an opportunity for reimbursement of the difference in hourly rates?

Answer:

No.

Question 13:

PWS – 5.2.2:

Would the government please confirm if all costs pertaining to inspections and checks, such as TÜV, ASR A1.7, VDI 6022, and DGUV V3, as well as any additional material costs, are to be included in the maintenance costs?

Answer:

Yes.

Question 14:

In cases where a subcontractor may be required for specific repair work, and their hourly rate is higher than the rate declared by the bidder in the ELIN sheet, would the government confirm whether there is an opportunity for reimbursement of the difference in hourly rates?

Answer:

No.

Question 15:

ELIN Sheet The inventory list annexed to the solicitation shows the inventoried systems. However, the acronyms list includes several systems that are missing from the inventory list. Therefore, a proper calculation is not possible without a fully specified ELIN sheet. Would the government please confirm that a complete, up-to-date list will be provided, including line items, maintenance schedules/visits, and the total number of systems for each line item?

Answer:

Yes, revised Technical Exhibit D and Exhibit Line Item Sheet (ELINs) will be provided.

Question 16:

Technical Exhibit D Considering the inconsistencies between the inventory list and the acronym list, would the government please provide up-to-date lists so that a proper quote can be prepared?

Answer:

Yes, FS added, revised Technical Exhibit D will be provided.

Question 17:

Technical Exhibit C Due to the inconsistencies described above, some maintenance descriptions are missing in Technical Exhibit C. Would the government please revise Technical Exhibit C and provide information on how maintenance is to be completed, as well as any additional specifications that must be observed?

Answer:

Yes, revised Technical Exhibit C will be provided.

Question 18:

PM

We understand that preventive maintenance must be completed in accordance with German laws and manufacturers’ guidelines and requirements. Likewise, we understand that the documentation (“Wartungs- und Prüfprotokolle”) must be created individually for each piece of equipment. Would the government please confirm this?

Answer:

Yes.

Question 19:

Government budget In previous contracts, the government has typically separated costs pertaining to OMA and AFH.

The inventory list shows separate tabs for 'Ansbach' and 'Housing.' However, the solicitation only lists 'preventive maintenance' without further details. Would the government please clarify how these costs are to be handled and provide updated data?

Answer:

No Split. The Split will be done internally.

Question 20:

Qualifications The solicitation is not entirely clear about whether every technician performing tasks on-site for this contract must have all the listed certifications, or if it is sufficient for the bidder to have one fully qualified person, who may not necessarily be on-site. As per German law, the person performing the task must be duly qualified. Would the government please clarify?

Answer:

No, see revised PWS. Evidence shall be provided within ten (10) days after contract award.

Question 21:

Spare parts Would the government please provide the list of the necessary spare parts for each system?

Answer:

No.

Question 22:

Previous inspections Could the government please provide information on the last few inspections conducted in accordance with German law (TÜV), hydrostatic tests and replacement of extinguishing agents?

Answer:

No.

Question 23:

PWS – 1.5.4.3 Contractor Support Hours The PWS lists “office hours” multiple times, but there is some inconsistency:

“1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700, and days Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 to 1800, Monday to Saturday. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0600 to 1800, Monday to Saturday. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5.2.4 Routine Repair Calls: (a) (…) Calls for routine repair will be placed during normal working hours (0730-1600 hrs), Monday thru Friday, excluding official holidays.”

Would the government please clarify which support hours are applicable? In previous contracts, contractor support hours were: normally Mon-Fri, 07:30 to 16:00.

The revised PWS shows the contractor normal support hours were updated to 0730-1600 Mo-Fr.