W912PB23R3026 DFAC Kitchen Equipment - Amendment 0001.pdf

0011928551

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document referenced in Item 9A or 10A, as heretofore changed, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

1. Amendment 0001 w as issued on 20 June 2023 to update the follow ing information:

a. Updates to Request for Information and questions asked during the Site Visit/Emails w ill be provided NLT 14 August 2023.

b. The item descr iption under Design and Construction Features of Stainless Steel Wall and Convers (30.3)

c. Off er Due Date/Local Time

d. Delivery Date

e. ELIN Sheet Item 42

2. All other terms and Conditions remain unchanged.

3. See Summary of Changes

1. CONTRACT ID CODE P AGE OF P AGES

J 1 10

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer)(Signature of person author ized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X W912PB23R3026

X 9B. DAT ED (SEE IT EM 11)

23-Jun-2023

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer X is ext ended, is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning 1 copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s amendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE P LACE DESIGNATED FOR THE RECEIPT OF OFFERS P RIOR TO THE HOUR AND DATE SP ECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of thi s amendment you desire t o change an offer already submit ted, s uch change may be made by t elegram or let ter, provided each t elegram or l ett er makes re ference to the sol ici tat ion and this amendment , and is received prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO.(If appli cable )

6. ISSUED BY

3. EFFECTIVE DATE

20-Jul-2023

CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERM ANY

W912PB 7. ADMINISTERED BY (If other t han item 6)

4. REQUISITION/P URCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

W912PB23R3026

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Jul-2023 01:00 PM to 01-Sep-2023 01:00 PM.

The Acquisition Set Aside has changed from No Preference / Not Listed to Small Business.

The purpose of this amendment is to update the following information:

1. Updates to Request for Information and questions asked during the Site Visit/Emails will be provided NLT 14 August 2023.

2. The item description under Design and Construction Features of Stainless Steel Wall and Convers (30.3) has been updated to the following:

a. Changed from "Cover, with two side panels for block installations 6500mm x 330 mm"

b. Changed to "Cover, with two side panels for block installations 6500mm x 430 mm"

3. Offer Due Date/Local Time has been updated to the following in SF 1449 and Addenda:

a. Changed from 01:00 PM 24 Jul 2023

b. Changed to 01:00 PM 01 Sep 2023

4. Instructions for Submitting Inquiries have been updated in the Addenda:

a. Changed from "The Government requests that questions should be submitted no later than 7 working days after the issuance of the solicitation to allow the Government sufficient time to respond prior to the closing date."

b. Change to "The Government requests that questions should be submitted no later than 01 August 2023, 1300 CET to allow the Government sufficient time to respond prior to the closing date."

5. Delivery Date has been updated to the following from

1. Changed from "31-JUL-2023"

2. Changed to "60 days After Date of Contract

6. ELIN Sheet Item 42 has been updated to the following:

1. Changed from "RM04 B3 - Work Table 300"

2. Changed to "RM04 B3 - Tilting Quick Boiling Kettle"

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

31-JUL-2023 1 RITTERSHALLE, WARRIOR

RESTAURANT

RITTERSHALLE, WARRIOR

RESTAURANT

GRAFENWOEHR 92655

FOB: Destination

W90JQT

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

60 dys. ADC 1 RITTERSHALLE, WARRIOR

RESTAURANT

RITTERSHALLE, WARRIOR

RESTAURANT

GRAFENWOEHR 92655

FOB: Destination

W90JQT

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

31-JUL-2023 1 RITTERSHALLE, WARRIOR

RESTAURANT

RITTERSHALLE, WARRIOR

RESTAURANT

GRAFENWOEHR 92655

FOB: Destination

W90JQT

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

60 dys. ADC 1 RITTERSHALLE, WARRIOR

RESTAURANT

RITTERSHALLE, WARRIOR

RESTAURANT

GRAFENWOEHR 92655

FOB: Destination

W90JQT

The following Delivery Schedule item for CLIN 0003 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

31-JUL-2023 1 RITTERSHALLE, WARRIOR

RESTAURANT

RITTERSHALLE, WARRIOR

RESTAURANT

GRAFENWOEHR 92655

FOB: Destination

W90JQT

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

60 dys. ADC 1 RITTERSHALLE, WARRIOR

RESTAURANT

RITTERSHALLE, WARRIOR

RESTAURANT

GRAFENWOEHR 92655

FOB: Destination

W90JQT

The following have been modified:

SOLICITATION / AWARD INFORMATION AND INSTRUCTION

General Information

Regional Contracting Office POC

Contract Specialist: John Hohng

COMM: 09641-70-526-8756

DSN: 314-526-8756

E-mail: john.hohng.mil@army.mil

Customer POC: (to be added at time of award)

Short Description of Requirement: Kitchen Equipment, to include but not limited to, the removal of the old equipment that will be stored onsite, and installation of new equipment to be made fully operational.

Updates to Request for Information and questions asked during the Site Visit/Emails will be provided NLT 14 August 2023.

SITE VISIT

Prospective Offerors are highly encouraged to conduct a site visit. The site visit shall occur on 14 July 2023 at 1030. Prospective Offerors are requested to provide via email the names of personnel who will be attending, the companies they are from, license plate number, e-mail and phone number.

This information is to be provided to MAJ John Hohng, email: john.hohng.mil@army.mil and SFC Johnathan Robbins, email: johnathan.d.robbins.mil@army.mil no later than 11 July 2023.

SAM AND WAWF INFO

1. SAM BACKGROUND

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S.

Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM.

2. WIDE AREA WORKFLOW (WAWF) BACKGROUND

WAWF (as part of PIEE – Procurement Integrated Enterprise Environment) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

IMPORTANT NOTE:

Please see further instructions to offerors in the ADDENDA section

ADDENDA

Addendum to provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services:

IAW FAR 2.101-Definitions: Offer means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. Responses to invitations for bids (sealed bidding) are ”offers” called "bids" or "sealed bids"; responses to requests for proposals (negotiation) are ”offers” called "proposals"; however, responses to requests for quotations (simplified acquisition) are "quotations," not offers.

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Paragraph (a) - North American Industry Classification System (NAICS) code and small business size standard.

This provision is amended to read: Small business size standard does not apply to this solicitation.

Paragraph (b) - A single contract will be awarded on an all or none basis. Any exceptions made to any of the items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany the offer.

The person signing the proposal must initial any erasures, cross outs or changes made. All information should be typed or neatly in ink. Exceptions, as offered, if accepted by the Government, become part of the contract.

Paragraph (c) - Period for Acceptance of Offers is changed to read:

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Paragraph (f) Late submissions, modifications, revisions, and withdrawals of offers.

Paragraph (f)(1) of this provision is amended to read:

Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation (See Blocks 8 & 9 on page 1). "Local Time" means Central European Time (or Central European Summer Time, as appropriate).

NOTE: The date and time stated in the solicitation shall govern over any other systems to which it might be written (i.e., SAM). Proposals will NOT be picked up by RCO personnel at the Gate. Offerors are encouraged to submit proposals via email. FAX submission is not authorized.

Courtesy Translation:

Anbieter sind verantwortlich, Angebote vor dem angegebenen Zeitpunkt zu diesem Büro zu bringen.

FAX Übermittlung ist nicht möglich.

Paragraph (h) - Multiple awards: Only one contract award will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

Paragraph (m) is added to incorporate the following with respect to the information and documents required for submission in response to this solicitation:

1. GENERAL

The Government will award a single contract according to FAR provision 52.212-2. In accordance with FAR 52.212-1(g) and Part 25.5, the proposals are intended to be evaluated, and an award made, without discussions with offerors (other than those communications conducted for the purpose of minor clarification(s)), unless discussions are determined to be necessary by the Contracting Officer. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects.

This requirement is being conducted using Simplified Acquisition Procedures in accordance with FAR 13.5.

Offerors shall submit their proposals via email. The proposal is subject to the schedule in the table below.

Note: “Local Time” for purposes of this solicitation is Central European Time (CET).

Event Due Date & Time

Proposal Due Date: 01 September 2023 Time: 1300 CET

Submissions shall be sent to all email addresses listed below:

Contract Specialist: John Hohng, email: john.hohng.mil@army.mil Contracting Officer: Johnathan Robbins, email: johnathan.d.robbins.mil@army.mil

AND

RCO Bavaria Mailbox:

usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-bavaria-solicit@army.mil

SUBJECT of e-mail shall be “Submission of Proposal W912PB23R3026”

NOTE: (1) The size restriction for attachments to emails on the US Government server is 10 MB.

(2) Failure to submit to all email addresses may result to your proposal not being considered for award.

(3) Mailed (paper) proposals are not preferred, however, might be also accepted.

(4) Proposals shall be submitted in English and sent in PDF format via email.

The date and time stated here shall govern over any other systems it might be written to.

The submittal closing time and receipt of proposals shall be established by the time on the receiving Contract Specialist computer. Total size per email shall not exceed 10 megabytes to ensure receipt by U.S. Government email systems. FAX submission is not authorized.

All correspondence to include offers are required in the English language. Non-compliance may result in rejection of the offer.

Courtesy Translation: Anbieter sind gehalten, die Angebote in englischer Sprache abzugeben. Nichtbeachtung kann zum Ausschluss des Angebotes führen.

Please return only those pages where entries have been made. Courtesy Translation: Bitte nur die Seiten zuruecksenden, auf denen Eintraege gemacht wurden.

2. INSTRUCTIONS FOR SUBMITTING INQUIRIES

All questions regarding to this solicitation shall be submitted in writing via email to the Contract Specialist or the RCO Mailbox. The Government requests that questions should be submitted no later than 01 August 2023, 1300 CET to allow the Government sufficient time to respond prior to the closing date. Responses to the inquiries will be provided by Amendment.

3. AMENDMENTS

If necessary, any subsequent Amendment will be posted through the GPE: htttps://sam.gov.

4. SOLICITATION SUBMITTAL REQUIREMENTS

This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal. Failure to provide the following may result in the offerer ineligible for award. Each proposal shall contain, at a minimum, the required documentation and information/data described below:

a) Detailed item descriptions of the proposed item(s). The narrative shall have sufficient detail to demonstrate as to how the item(s) specifications shall meet the Government’s minimum requirement.

b) Pictures of the proposed item(s). The pictures shall have sufficient detail to demonstrate as to how the item(s) specifications shall meet the Government’s minimum requirement.

c) SAM Registration (SAM.gov)

d) Completed SF1449, blocks 12, 17a, 30a, 30b, and 30c with Signature to include Acknowledgment of all Amendments to the solicitation (if any amendments are issued).

e) Signed Amendments (if submitted)

f) CLIN Price Schedule

g) ELIN Price Schedule

h) Data as required in FAR Provision 52.212-2 and the Addenda of Provisions 52.212-1 and 52.212-2.

(Factors 1 and 2 – Technical and Price, all Factors (including all Sub-Factors)).

i) Completed FAR Provision 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment”.

j) Completed FAR Provision 52.209-7 “Information regarding Responsibility Matters”

k) Completed FAR Provision 52,212-3 ALT 1 “Offeror Representations and Certifications – Commercial Items “. (The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM). If the offeror has not completed the annual representations and certifications electronically in SAM, then it is required to complete paragraphs (c) through (v) of this provision.)

l) Completed FAR provision 52.229-11 “Tax on certain Foreign Procurements”, including completed IRS Form W-14.

NOTE: In accordance with an Agreement between the US Government, and Governments of the Countries, listed below, this provision is to be completed, as otherwise the US Government will deduct 2% Federal excise tax from every invoice. Therefore, IRS Form W-14 must also be submitted with each invoice.

The following qualified income tax treaties cover all nationals of the treaty country and exempt all such nationals from the tax imposed by section 5000C.

Austria Iceland Slovak Republic

Bangladesh Italy Slovenia

Belgium Jamaica South Africa

Bulgaria Japan Spain

Canada Latvia Sri Lanka

Czech Republic Lithuania Sweden

Denmark Luxembourg Switzerland

Estonia Malta Turkey

Finland Mexico United Kingdom

Germany Netherlands Venezuela

Hungary Portugal

IRS Form W-14, if not provided with this solicitation, will be provided by this office upon request.

Additional Information:

XX. Tax on Certain Foreign Procurements - Excise Tax Withholding.

A. If the Offeror represents it is a foreign person in response to the provision at FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, then—

(1) The clause at FAR 52.229-12, Tax on Certain Foreign Procurements, will be included in any resulting contract; and

(2) The Offeror shall submit with its offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full two (2) percent of each payment.

B. The clause at DFARS 252.229-7014, Full Exemption from Two-Percent Excise Tax on Certain Foreign Procurements, will be included in any resulting contract if the contractor represents that it is a foreign person in response to the provision at FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, and the contractor indicates that it is fully exempt from the tax for reasons cited on its IRS Form W-14.

m) Completed DFARS provisions

252.204-7016 “Covered Defense Telecommunications Equipment or Services” and 252.204-7017 “Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation”

n) Completed DFARS clause 252.229-7001 Tax Relief or DFARS clause 252.229-7001 (ALT I) Tax Relief Alternate I (for Germany only)

The completion and submission to the Government of the above items will constitute the proposal. The proposal shall communicate the offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The offeror’s failure or refusal to agree to any of the terms and conditions of this solicitation or the offeror’s imposition of additional conditions or any material omission in its proposal may constitute a deficiency which will make the proposal unacceptable to the Government. The Government reserves the right to permit Offerors to revise their proposal if the Government thinks it is in its interest to do so.

This request does not commit the Government to pay any costs incurred in the preparation and submission of your proposal or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the proposal or for preparation on negotiations.

The Government requires an offeror have an active registration at System for Award Management (SAM) prior to award of a contract with the US Government. It is the responsibility of the offeror to comply and register.

Offerors shall enter the total price in U.S. Dollars ($) or any other European Country Currency, i.e. Euros (€) for each line item. Offers shall be provided with only 2-digits after the decimal point. Prices provided shall be fully loaded, inclusive of all fees, overhead, G&A, insurance, profits, or any other markups. Complete pricing for each CLIN, or Sub-CLIN, or ELIN, as required without taxes and including all shipping charges, FOB Destination to Germany. Failure to do so may cause for the offer to not be considered for award.

In the event there is a difference between a unit price and the total amount, the unit price will be held to be the intended offer and the total of the CLIN and ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINS. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price. In the event there is a discrepancy between the ELIN pricing and the CLIN price (SF 1449), the ELIN will be held to be the intended offer.

Due to payment processing restrictions, a company with a US bank is to provide proposals in US Dollar only.

5. SITE VISIT

Prospective Offerors are highly encouraged to conduct a site visit. The site visit shall occur on 14 July 2023 at 1030. Prospective Offerors are requested to provide via email the names of personnel who will be attending, the companies they are from, license plate number, e-mail and phone number.

This information is to be provided to MAJ John Hohng, email: john.hohng.mil@army.mil and SFC Johnathan Robbins, email: johnathan.d.robbins.mil@army.mil no later than 11 July 2023.

Addendum to Provision 52.212-2:

OFFEROR’S PROPOSED DELIVERY SCHEDULE

Delivery will be performed within ________ calendar days upon receipt of the order.

Lieferung erfolgt in oben angegebenem Zeitraum (Kalendertage) nach Erhalt des Auftrags.

INSTALLATION CLEARANCE REQUIREMENTS

a. Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

b. The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

c. The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

d. AE Regulation 190-16 (and AE Regulation 190-16-G German translation) can be found on the following website:

https://www.aepubs.eur.army.mil/AE-Regulations/?smdsearch8659=AE%20Regulation%20190-16

Addendum to block 18a “Payment will be made by” of Standard Form 1449:

NOTE TO CONTRACTORS:

Contractors are required to submit their invoices through Wide Area Workflow (WAWF)

Payment inquiries can be submitted to dfas.rheinland-pfalz.jht.mbx.dgk-vendorpay@mail.mil

Payment status can be viewed within WAWF (PIEE)

LIST OF DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment I: Description of Kitchen Equipment for Block 1 – Amendment Attachment II: Description of Kitchen Equipment for Block 2 – Amendment 0001 Attachment III: Description of Kitchen Equipment for Block 3 – Amendment Attachment IV: ELIN Sheet – Amendment 0001 Attachment V: IRS Form W-14 – Amendment

(End of Summary of Changes)