Attachment 6 - Kitchen Equipment Solicitation Q and A.pdf

Kitchen Equipment Solicitation: Questions and Answers

1. Please advise the delivery schedule after the award?

Answer: Amended to 90 Days after contract award. (No delivery Before 1 January 2024) Delivery must be staged in three separate shipments for each load. Removal, delivery, and installation must be completed Monday thru Friday from 1900 hrs. to 0500 hrs. per phase.

2. Delivery location address?

Answer: Rittershalle, Grafenwoehr, APO AE 09114, Bldg. 101A, and Bldg. 101B (the Bldg. next to the Bldg.

101A)

3. Is it allowed to ship all items together or it shall be separately shipped in 3 shipments as per attached 3 documents?

Answer: It must be shipped in order of Load 1, Load 2 then Load 3. They must be separate loads to allow time to complete Removal, Delivery, and Install of each load in order.

4. Is this contract exempted from tax and customs duties?

Answer: Refer to FAR Provision 52.229-11 "Tax on certain Foreign Procurements", FAR Part 29.204 Federal excise tax on specific foreign contract payments and pp. 60-61 of W912PB23R3026 DFAC Kitchen Equipment.

5. Do the kitchen blocks in total need to have exactly the length as described in the sketch/design or could we arrange them according to the original length of our offered units?

As an example:

Block 2 at the top Dimension 6535mm vs. added total length of devices: 6698 mm. The difference of 163mm we could regulate this difference via the extension of the work tables.

Block 2 bottom 6490 mm vs. 6525mm. The difference of 35mm we could regulate via the extension of the work tables.

Block 3 6020mm vs. 6599mm. The difference of 579mm we could regulate via the extension of the work tables.

Answer: Every equipment has size specifications with specified tolerance outlined in the Description and Exterior Dimension sections of Attachments 1-3.

6. The date of submission of the bid is stated as July 24, while the date of delivery of the equipment is indicated as July 31.

Please confirm that from the date of bid results, the selected bidder has 7 days to deliver the equipment.

Please also advise if the indicated date (July 31) also includes the installation of the equipment?

Answer: The date of delivery of the equipment is changed to 90 Days after award. (No delivery Before 1 January 2024) Disconnection and Delivery will be separated in 3 phases, Load 1 start to finish, Load 2 start to finish, Load 3 start to finish.

7.

ITEM FURNITURE MEASUREMENT QUANTITY Question

37 Place Holder What is this item? Not in the Description Sheet. Please specify the quantity required also.

42 RM04 B3 - Work Table

1200 x 850 x 900mm 1 Tilting Quick Boiling Kettle in Description Sheet

Answer: Item 37 Place Holder is nothing. Hence, there is no price or quantity.

Answer: Item 42 has been changed to Tilting Quick Boiling Kettle in ELIN. The change is reflected in red.

8. Can you give us more detailed guidance on regulatory compliance with German law? We are a member country of the European Union and, according to EU law, we are authorized to do business in all EU countries, including Germany. The only requirement is to obtain a TIN number from the German Tax Office. Are there any other specific requirements besides that?

Answer: The U.S. Government cannot legally provide guidance on regulatory compliance regarding EU/German requirements to conduct business.

9. Which one of the entrances will be used to bring the equipment in and will we be able to drive directly to the entrance?

The plan is to bring the equipment before the day of installation and park it.

10. DPW and contractor will need to work together since DFAC is open 365 days and the operation cannot stop.

11. What is the general guidance for installing the kitchen equipment?

Install Block 1 before moving to Block 2 and subsequently Block 3. The contractor will need to install one block at a time before moving to the next one.

12. Where will the old equipment be stored?

Answer: the Old Equipment will be temporary stored in Bldg. 101B

13. Who will be providing the MHE to download/upload kitchen equipment?

Answer: Contractor

14. How will the vendors access the base for delivery and installation?

Answer: Access roster and sign-in via Gate 6 (alternate sinning In at the Gate 6)

15. After 30 days of access via Access Roster, can their access roster be extended for another 30 days?

Answer: According to IACS, only for 30 Day per Calander Year. Signing In at the Gate 6 will be another option.

16. Can vendors stage their containers that contain the kitchen equipment by DFAC?

Answer: we can make space for max 2 small containers.

17. Will DPW be performing internal electrical work within the wall and roof?

Yes

18. Will there be new water lines?

No

101A

19. Who is responsible to connect the equipment to the lines provided by the DPW?

Answer: Contractor (according to the last conversation with Mr. Rauch)

20. Should the kitchen equipment be hardwired or plug-in?

Answer: all equipment which needs electricity will be hardwired, except Air Fryer

21. If it is not possible with a plug-in, is it acceptable for the equipment to be hardwired?

Answer: See Question 20

22. Who will be removing the equipment?

Answer: there we must talk to Mr. Rauch because I’m not sure what was the final answer.

23. If we are providing a plug-in connection, will DPW be providing the outlet for the kitchen equipment to plug into?

Answer: all equipment which needs electricity will be hardwired, except Air Fryer (Contractor provide the cable with plug, but not the outlet)

24. Should we assume that the electrical installations, including cable replacement, will already be carried out by a specialized company - as mentioned during the Site Visit? Or should we expect to have to carry out this type of work ourselves?

Answer:

25. Do you allow greater differences in the dimensions of individual equipment than the dimensional tolerances specified in the RFP, assuming that the overall dimensions of each Cooking Island will remain consistent with the design?

Answer: NO, The dimension are posted on each induvial description and cannot exceed the overall length.

26. Current state of the 3 kitchens (if you have a lay-out and/or some pictures)

Answer: is there no lay-out posted because I send all three cooking islands with layout? I don’t have on official camera.

27. Removal of the actual equipment and supply and installation of the 3 blocks will be done all together or in 3 different moments???

Answer: 3 different moments.

28. The access to the work area is at level floor ???

Answer: YES

29. The path from the entrance to the kitchens is level and allows the passage of pallet trucks???

Answer: YES, but not for on forklift

30. Connection of the new equipment to power supply and water supply lines will be provided at “the foot of the equipment”; the fittings for connections are at the US government expense.

Answer: I don’t understand the question???

We have at the warrior restaurant CE certified Equipment, and we follow German/European regulations.

31. Is lifting and handling equipment at the US government expense???

We have at the warrior restaurant CE certified Equipment, and we follow German/European regulations.

32. The feet of the tables and devices we are going to offer are made of plastic is this acceptable?

Answer: if these equipment feet are match requirement from the description.

33. We have been informed that we will plug the devices into US sockets with a plug and flexible cable, please confirm.

Answer: On the side visit we never briefed “US socket”, because we have only CE certified Equipment and not UL Equipment. I think the answer from question 20 will be helpful.

34. Could we kindly request if there is possibility to connect the devices?

Answer: Contractor (according to the last conversation with Mr. Rauch)