W912PA22R00010002.pdf

RCO BENELUX

SANDRA VAN BENEDEN

+32-22809660

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

0011720625

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the follow ing:

1. Incorporate Questions and Answ ers 1 through 6 - see Attachment W912PA22R00010002_Questions-Answ ers 020422.

2. Change the Addendum to FAR 52.212-1, Proposal Preparation Instructions, III. Proposal Contents, 1. Part I - Price Proposal (e) - see summary of changes.

3. Change the Addendum to FAR 52.212-2, paragraph E. (1) FACTOR I - PRICE (c) - see summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912PA22R0001

X 9B. DATED (SEE ITEM 11)

10-Jan-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Feb-2022

CODE

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912PA

FACILITY CODECODE

EMAIL:TEL:

W912PA22R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS - ANSWERS 1-6

Attachment W912PA22R00010002_Questions-Answers 020422.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

The Standard Subparagraph (c) is replaced with the following

(c ) Period of acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for the receipt of offers.

PROPOSAL PREPARATION INSTRUCTIONS

I. GENERAL

(a) To assure timely and equitable evaluation of proposals, offerors shall follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three

(3) separate parts; Part I - Price Proposal, Part II - Technical Proposal, and Part III - Past Performance Information.

(b) All proposals, questions, and correspondence, SHALL BE submitted in the ENGLISH language. Offers submitted in a language other than English will not be evaluated.

(c ) All pricing shall be submitted in EUROS only. Offers submitted in a currency other than EUROS will not be evaluated.

(d) The use of hyperlinks in proposals is prohibited.

(e) The Government will evaluate the proposal using only the information provided with the proposal. Failure of an offeror to submit information sufficient to evaluate the offer, or that does not follow the guidelines as stipulated herein, may result in a rating of unacceptable.

(f) The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

(g) Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

Questions and comments pertaining to this RFP shall be submitted in writing (preferred method is by e-mail) to the individual(s) listed below not later than close of business on the tenth (10th) day prior to the closing date of this RFP, as amended. The government reserves the right to disregard questions submitted after the proposed deadline.

Proposals are due to the e-mail addresses listed below no later than the date and time shown in Block 8 on Page 1 of the SF 1449.

Offerors will submit their offers via email. Offerors will submit their offers to the two (2) email addresses listed below:

sandra.r.vanbeneden.ln@army.mil william.b.mann14.civ@army.mil

II. DETAILED PROPOSAL INSTRUCTIONS:

(a) Proposals shall include separate electronic files for each volume listed in paragraph I below. All file names shall include the respective company name, CAGE, DUNS number, document name, and volume number (using abbreviations as necessary). The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide adequate basis for evaluation. All pages of each volume shall be appropriately numbered and identified by the RFP number in the header and/or footer. Company identifying information shall be limited to the cover page of the submitted proposal of each section with the exception of SF 1449, or as otherwise requested. This includes technical submittals and schedules provided with the proposal.

(b) Proposals shall include a Table of Contents which outlines the contractor’s proposal submission. The submission shall be clearly indexed, logically assembled, and clearly identified.

(c ) Graphics, photos, and charts may use color; however, offerors are cautioned to use colors that are legible if printed in black and white. Information submitted on charts and graphs may be no smaller than 9-point font;

however, the information shall be legible.

For ease of reference, consecutive page numbering is requested. Pages without information (blank pages) do not need to be numbered and shall not be reflected in the page count.

(d) All information pertaining to a particular volume shall be confined to that volume. For example, no Price information shall be included in any volume other than the Price volume.

(e) Microsoft Excel files submitted shall be unlocked, formula driven, and numbers shall not be hard coded, where applicable. Spreadsheets shall be in Microsoft Excel 2013 compatible format (.xlsx format).

(f) Page Limitation: If the page limits are exceeded, the pages in excess of the limit will be removed and not evaluated. The following are excluded from the page limitations: Covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indexes, and section dividers if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Section dividers will be counted if they contain any other material information required for the evaluation of the proposal. Additionally, pages marked “This page intentionally left blank” will not be counted. Page limitations are as follows:

PART Section Title Page Limit Format I Price No Page Limit Adobe PDF; MS Excel II Technical 100 Pages MS Word; Adobe PDF III Past Performance 20 Pages MS Word; Adobe PDF

(g) Electronic proposals provided via e-mail shall be submitted in the formats specified above. WINZIP (.zip) files cannot be accepted as they are routinely blocked by the domain firewall. Proposals that are sent in multiple e-mails shall be numbered to include the total sent, for example “2 of 6.” Email attachments cannot exceed 10MB.

(h) Offers, modifications, revisions, or withdrawals of Offers received after the date established in this RFP for receipt of proposals will be handled in accordance with FAR Clause 52.212-1.

(i) It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, should discussions become necessary, the Government reserves this right. If this occurs, a competitive range may be determined and offerors will be notified.

(j) Offeror shall be registered in the System for Award Management (SAM) and have a Commercial and Government Entity (CAGE) Code.

(k) Complete representations and certifications, and clauses.

1. The offeror shall complete all representations and certifications required by this solicitation. Offeror shall complete FAR 52.212-3 ALT I Offeror Representations and Certifications – Commercial Items. (The offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (v)) of this provision.)

2. This solicitation contains other provisions and clauses, which the offeror must complete. The offeror must complete as applicable all clauses/provisions incorporated in this solicitation to include:

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.209-7 Information regarding Responsibility Matters FAR52.222-56 Certification Regarding Trafficking in Persons Compliance Plan FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation DFARS 252.229-7001 Tax Relief

3. For provisions completed by the offeror electronically as part of its annual representations and certifications, the contracting officer will consider that information instead of requiring the offeror to complete and submit those provisions. For those provisions and clauses that have not been completed electronically, the offeror must submit them with the proposal.

IMPORTANT: Offerors and their subcontractors that fail to follow the above instructions and/or provide all of the required submissions may be excluded from further consideration for award.

III. PROPOSAL CONTENTS:

1. PART I – PRICE PROPOSAL

(a) Complete blocks 12, 17a, 17b, 30a, 30b, and 30c of the Solicitation Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments.

(b) Offeror shall acknowledge receipt of solicitation amendments prior to the hour and date specified in the solicitation by completing item 8 and 15 of Standard Form 30 and returning one (1) copy of the amendment.

(c) Insert extended amounts in the Pricing Schedule for each firm-fixed price Contract Line Item Number (CLIN).

The extended amount shall equal the total sum of the relevant line items of Attachment 02 – Price Book. The proposal(s) shall be submitted for a five-year ordering period. All offers will be submitted without the inclusion of taxes (e.g. VAT) for which the United States Government is exempt (see DFARS 252.229-7001).

(d) The offeror shall insert its proposed prices according to the Attachment 02 – Price Book. The offeror shall insert its proposed prices for each identified line item on the Attachment 02 – Price Book by completing the appropriate Summary Page and the Columns, € per unit and € total, on each of the tabs Ordering Period 1 thru Ordering Period 5.

(e) The offeror shall provide a separate statement signed by the company’s director or equivalent function that the price proposal adheres to the applicable minimum pay scales, premiums and other benefits established in the current Belgian Collective Labor Agreement of Joint Committee 317 on Security and/or Surveillance Services.

2. PART II – TECHNICAL PROPOSAL

The offeror shall submit information for the below, technical evaluation factors:

a) General. The offeror’s proposal shall address all factors provided below in order to be found technically acceptable.

(b)Technical Capability:

2.1. The proposal must contain a valid certification of compliance with Belgian Law of 10 April 1990 concerning guarding on Military Installations in the form of a Ministerial (Authorization) Decree carrying a “Certified copy” stamp for both prime contractor and subcontractor(s) if any.

2.2. Personnel Management Plan. The offeror shall provide a Personnel Management Plan conforming to the below:

(a) Plan for recruitment and staffing: the offeror shall provide its proposed policies and procedures to obtain and retain a qualified and reliable armed workforce to meet and sustain the requirements of the PWS. The proposed plan shall include, as a minimum, a recruitment/staffing plan that accounts for all posts and hours in accordance with the tasks described under paragraph 7.7 of the PWS .

(b) Method and timeline for training and recertification training: the offeror shall provide its proposed detailed Personnel Training Plan describing how required training will be accomplished during performance of the contract.

The proposed plan shall include, as a minimum, the intended method of instruction (in-house facility or out-sourced) and a timeline that addresses the training requirements of paragraph 7.8 of the PWS.

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(c) Key Personnel: the offeror shall identify and provide resumes for the following key personnel listed under paragraph 1.10 of the PWS:. Project Manager, Area Manager(s), Site Manager(s) and Supervisor(s). The resumes of the proposed key personnel shall clearly indicate that proposed personnel meet the minimum years of experience identified under paragraph 1.10 of the PWS at time of proposal submission. If multiple Area Manager(s), Site Manager(s) and Supervisor(s) are utilized, then resumes shall be provided for all personnel in that labor category.

2.3. Mobilization Plan: The offeror shall provide a mobilization plan outlining an integration process and seamless changeover approach that ensures no degradation of the guard services at the USAG Benelux Military Installations.

The proposed plan, at a minimum, shall address how all milestones and phases set forth in paragraph 1.20. of the PWS will be met.

2.4. Experience: The offeror shall submit evidence of its firm having a minimum of three (3) years of prior relevant guard services experience within the past five (5) years from the date of the solicitation posting. “Relevant” experience is defined as performance of efforts involving requirements that are similar or greater in scope (types of services defined in the PWS requirements), magnitude of effort (contracts of at least € 10,000,000.00), and complexity (number of locations and manned post) as compared to the effort described in this solicitation. The evidence shall include a minimum of one (1) contract for guard services.

At a minimum, the offeror shall include the following information for each of the offered contracts:

(a) Project title

(b) Contract number

(c) A narrative explaining the requirement and how it is relevant to the requirements of this solicitation

(d) The number of locations and manned post included in the contract

(e) Contract performance dates

(f) Total contract value

3. PART III – PAST PERFORMANCE

The offeror shall submit a Past and Present Performance Volume containing the following:

(a) Past and Present Performance Information Sheets.

Past and Present Performance Information Sheets. Submit information on recent contracts (5 maximum) you consider most relevant in demonstrating your ability to perform the proposed effort. Relevant performance is defined as performance of efforts involving requirements that are similar or greater in scope, magnitude (of at least € 10,000,000.00), and complexity than the effort described in this solicitation. The offeror shall submit Performance Information Sheets identifying active or completed contracts, either Government or commercial. Each relevant contract shall have been performed during the past five (5) years from the date of issuance of this solicitation. Each Performance Information Sheet for each contract is limited to no more than 5 pages.

(b) Questionnaires. The Government will send out Past Performance Questionnaires to each of the Points of Contact (POCs) identified in the Past and Present Performance Information Sheets. The POC will be asked to submit completed questionnaires directly to the Government. Once the Present/Past Performance Questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and shall not be released to you, the offeror.

IV. REGISTRATION INSTRUCTIONS FOR SYSTEMS FOR AWARD MANAGEMENT (SAM)

Only contractors who are registered and have an active account in the System for Award Management (SAM) system offer may be awarded a contract as a result of this solicitation.

In order to better manage its expenditures, the U.S. Government requires all contractors, foreign, as well as domestic, to input basic company information into a central database. This means all vendors doing business with the Regional Contracting Office – Benelux are required to register in the System for Award Management (SAM) database.

In order to be eligible for contract award, the offeror shall be registered in the System for Award Management (SAM) website (https://www.sam.gov/sam/). If the offeror is not yet registered in SAM, the detailed instructions for SAM registration are:

Step-1: Obtain a NATO Contractor and Government Entity (NCAGE) Code prior to logging onto the SAM website.

NCAGE Codes can be obtained on the following web site:

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx Step-2: Obtain a DUNS number by registering at: http://www.dnb.com At this website, you shall first pick your country from the drop-down menu in the upper right-hand corner, then pick your language, and follow the directions. (Background information: The U.S. Government system uses the Data Universal Numbering System (DUNS) number as your contractor identification number. This number consists of a nine-digit number assigned to your firm by Dun and Bradstreet Information Services.)

Step-3: To complete mandatory SAM registration, please complete the following steps (3-5 business days after obtaining the DUNS number):

(i) Go to SAM’s homepage: http://www.sam.gov

(ii) Click on “Start New Registration”

(iii) When prompted, enter your DUNS number. Click “Submit”

(iv) Input your specific information (mandatory information is marked in green with an asterisk (*) next to it)

(v) Click “Validate/Save” when finished entering all your information on each page.

END OF ADDENDUM TO FAR 52.212-1

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical

3. Past Performance

The Government will award a contract from this solicitation to the responsible offeror, whose offer conforms to the Request for Proposals(RFP) and is the lowest price, receiving an acceptable rating for the non-price factors. This basis of award is known as the lowest-price, technically acceptable (LPTA) source selection process.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

A. BASIS FOR CONTRACT AWARD

The Government anticipates awarding a contract resulting from this Request for Proposals (RFP) and whose proposal represents the best value to the Government utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made on the basis of the lowest evaluated price meeting the technical acceptability and past performance acceptability standards as described in the RFP.

B. ALL OR NONE AWARD

Only one contract will be awarded from this solicitation. Award will be made on an all or none basis. Offers for less than all of the solicited work will be rejected as unacceptable.

C. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

D. The Government will perform an initial assessment of the Offerors' proposals against the submittal requirements of 52.212-1 (Instructions to offerors). Failure to submit the required documentation in the format specified in 52.212-1 of this solicitation may render the Offeror's proposal unacceptable. Because of this, the proposal may be eliminated from the competition without further consideration.

E. The evaluation process shall proceed as follows:

(1) FACTOR I – PRICE:

a) The prices from Attachment 02, Price Book will be totaled to arrive at extended prices. The total evaluated price shall be the sum of all CLIN prices listed in the schedule for ordering year 1 through ordering year 5 (0001 through 0011). This amount will be the total evaluated price.

(b) The Government will evaluate the reasonableness of the offered prices. Normally, adequate price competition establishes a fair and reasonable price. Analytical technique and procedures described in FAR 15.404-1 (b) and DFARS 215.404-1 may be used, singly or in combination with others, to ensure that the total evaluated price is fair and reasonable. The Government will not evaluate the realism of offered prices.

(c) The Government will evaluate whether the offeror submitted the required statement signed by the company’s director or equivalent function that the price proposal adheres to the applicable minimum pay scales, premiums and other benefits established in the current Belgian Collective Labor Agreement of Joint Committee 317 on Security and/or Surveillance Services. Failure to provide the required signed statement will result in the proposal being found “Unacceptable”.

(2) FACTOR II – TECHNICAL CAPABILITY: The proposal shall demonstrate a technical approach that meets the submittal requirements of Section 5.212-1. Technical acceptability has been met when:

(a) The proposal contains a certification of compliance with Belgian Laws concerning guarding on Military Installations in the form of a Ministerial (Authorization) Decree carrying a "certified copy" stamp for both prime contractor and subcontractor (if any).

(b) The proposal provides a Personnel Management Plan to include the following:

(i). Plan for recruitment and staffing: In order to be acceptable the offeror shall provide a recruitment/staffing plan that effectively accounts for all posts and hours in accordance with the tasks described under paragraph 7.7. of the PWS.

(ii). Method and timeline for training and recertification training: In order to be acceptable the offeror shall provide the method of instruction and a timeline that conforms to the training requirements of paragraph 7.8 of the PWS.

(iii). Key Personnel: In order to be acceptable, all proposed key personnel resumes shall clearly indicate that proposed personnel meet the minimum years of experience identified under paragraph 1.10 of the PWS at time of proposal submission. If multiple Area Manager(s), Site Manager(s) and Supervisor(s) are utilized, then resumes shall be provided for all personnel in that labor category.

(c) Mobilization Plan: In order to be acceptable, the offeror shall provide a Mobilization Plan that, as a minimum, effectively addresses how all milestones and phases set forth in paragraph 1.20 of the PWS will be met.

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(d) Experience: In order to be acceptable, the offeror shall provide detailed information for each contract, identified in 52.212-1 addendum of at least one (1) contract for guard services of a similar or greater in scope, magnitude of effort, and complexity.

The following technical rating definitions will be used in the assessment of technical capability

TABLE 1

TECHNICAL RATING DESCRIPTION

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

(3) FACTOR PART III – PAST PERFORMANCE - The purpose of the past performance evaluation is to assess the offeror’s ability to fulfill the solicitation requirements while meeting schedule, budget, and performance quality constraints. The offerors past performance will be evaluated against these requirements to determine whether the proposal is acceptable or unacceptable in accordance with Past Performance Evaluation Ratings shown in Table 2 below:

(a) The Government will evaluate the offeror’s record of past performance to ascertain the probability of successfully performing the required efforts of the PWS. To be determined acceptable, the Government must be able to verify the recent and relevant performance information provided, if available.

(b) The Government will evaluate the offeror’s past performance of performing services that are both recent and relevant as defined below. In conducting the past performance evaluation, the Government may use information obtained from the offeror as well as from other sources, or may use information with regard to other contract(s) performed by the offeror of which it has knowledge, whether or not those contracts are disclosed to the Government by the offeror. Other sources of information may include, but are not limited to, Past Performance Questionnaire responses, Government files or databases, and/or data obtained through interviews with personnel familiar with the contractor’s performance. The Government is not required to interview all points of contact identified by the offerors. The Government may consider a wide array of information from a variety of sources, but is not compelled to reply on all of the information available. The Government will consider the relevancy of the information, source of the information, context of the data, and general trends in contractor’s performance. It may also use any past performance that occurs after the RFP closing date and prior to award.

(c) Recency is defined as performance occurring within the last five (5) years of the date of this solicitation.

(d) Relevant performance includes performance of efforts involving requirements that are similar or greater in scope, magnitude (of at least € 10,000,000.00), and complexity than the effort described in this solicitation.

TABLE 2

PAST PERFORMANCE

EVALUATION RATING

DESCRIPTION

Acceptable Based on the offeror’s performance record, the government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

END OF ADDENDUM TO 52.212-2

(End of Summary of Changes)