W912PA-19-Q-0009_ATTACHMENT_III-_USAG_BENELUX_MEMO_385-1.pdf

Headquarters USAG Benelux Memo 385-1

USA Garrison Benelux

Unit 21419

APO AE 09708-1419

1 July 2010

Safety

Safety & Occupational Health Involvement in New Construction, Demolition and Renovation Projects Contracts, and Service/

Supply Contracts in Belgium

For the Commander:

Official: VON JOSE ROBERTS

Deputy to the Garrison Commander

Summary. This publication prescribes applicable administrative procedures and responsibilities to ensure that all Safety & Occupational Heath aspects are evaluated during the planning, decision and execution process of contracts.

Applicability. This publication applies to contracts in the geographical area of responsibility of USAG

Benelux/Chièvres Garrison and USAG Brussels, in Belgium.

Supplementation. Organizations will not supplement this memorandum.

Records Management. Records created as a result of processes prescribed by this regulation must be identified, maintained, and disposed of according to AR 25-400-2. Record titles and descriptions are available on the Army Records Information Management System website at https://www.arims.army.mil.

Proponent. The proponent of this publication is the US Army Garrison Benelux, Installation Safety

Office (ISO), Unit 21419, APO AE 09708-1419, DSN 361-5561.

Suggested Improvement. Users may send suggestions to improve this pamphlet on a DA Form 2028, Recommended Changes to Publications and Blank Forms, to the US Army Garrison Benelux, DHR, Admin Services Division, Unit 21419, APO AE 09708-1419, DSN 361-5617.

Distribution. Distribution of the publication is made IAW USAG Benelux Reg 25-51; block D, plus 5 copies to ASD. This publication is available in electronic media https://portal.eur.army.mil/sites/imcom-e/usag/benelux/dhr/Lists/USAG%20Benelux%20Publications/AllItems.aspx https://www.arims.army.mil/

USAG Benelux Memo 385-1 1 July 2010

1. References.

a. DoDI 6055.1, DoD Safety & Occupational Health (SOH) Program.

b. AR 385-10, The Army Safety Program.

c. EM (Engineer Manual) 385-1-1, Safety & Health Requirements.

d. Code of Federal Regulation (CFR) 48, Accident Prevention.

e. Code of Federal Regulation (CFR) 29 1926, Safety & Health for Construction.

f. Belgian Code of Well-Being at Work, 04 Aug 96.

g. Belgian Royal Decree, Temporary or Mobile Construction Sites, 25 Jan 01.

2. Purpose. To implement a Safety & Occupational Health involvement process for new construction, demolition, renovation project contracts/service and supply contracts for the United States Army Garrison

Benelux in Belgium.

3. Objectives. To evaluate all Safety & Occupational Heath aspects during the planning, decision and execution process of contracts.

4. Responsibilities.

a. The Requiring Activity (RA) will:

(1) Ensure that a Safety & Occupational Health review is incorporated into all contracts.

(2) The following statements must be included in the Specification/Performance Work Statement of all contracts:

(a) The project will respect the principles established by the law of 04 August 1996 related to the welfare of workers during the execution of their work and the Royal Decree of 25 January 2001 concerning temporary or mobile work sites.

(b) The Contractor will take all necessary measures to respect the safety principles established in the Belgian Law of 04 August 1996 and Belgian Royal Decree, 25 Jan 01.

(c) Upon notification of non-compliance with Safety & Occupational Health aspects, the

Contracting Officer Representative (COR) and the Contractor will initiate immediate measures of corrective action to restore Safety & Occupational Health within the perimeter of the work site.

(d) Upon oral notification of imminent life threatening danger by the COR and/or the Installation

Safety Officer (ISO), the Contractor will immediately stop activities until situation has been corrected.

The COR will immediately report any incident/accident to the ISO and the Contracting Office (CO).

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1 July 2010 USAG Benelux Memo 385-1

(e) For Service and Supply Contracts, the Contractor will complete a USAG Benelux Form 385-

1A-E, USAG Benelux Safety Hazard Analysis, and forward it to the ISO no later than 7 working days prior to the anticipated start of the work.

(f) For military construction (MILCON) and Sustainment Renovation and Modernization (SRM) projects with only one contractor involved, the Contractor Safety Representative (CSR) will meet with the

ISO and COR to review and evaluate all Safety & Occupational Health aspects of the contract. This meeting is primarily to exchange information pertaining to potential hazards generated by the nature of the work to be performed. The meeting should take place no later than 1 week prior to the anticipated start of the work. The CSR will brief the ISO on equipment, machinery, work processes, hazardous products used during the accomplishment of the contract, and all safety measures taken or anticipated to minimize hazards, such as the use of personal protective equipments (PPE’S).

(g) For MILCON and SRM projects with more than one contractor/sub-contractor involved, the

COR will appoint a qualified on-site Safety and Health Pre-Execution Coordinator (SHPEC) in the pre-execution phase of the project. During that phase, the appointed SHPEC will generate a thorough Safety and Health Plan (SHP) that will include the appropriate safety and health precautions related to the project. The SHP will be provided to the contractor, COR, and ISO 7 days prior to the anticipated start of the work. The SHPEC wage and expenses will be paid by the contractor. A copy of the SHP will be retained at the USAG Benelux Directorate of Public Work, Hangar # 6, Chièvres Air Base, at

+3268275446.

(h) Prior to the execution phase of the project, the COR will appoint a qualified on-site Safety and Health Execution Coordinator (SHEC). The SHEC shall coordinate all safety and health preventive measures as per the SHP. The SHEC does not act as a substitute for the COR but rather plays the role of an advisor of the contractor. The SHEC will brief the ISO on equipment, machinery, work processes, hazardous products used during the accomplishment of the contract, and all safety measures taken or anticipated to minimize hazards, such as the use of personal protective equipments (PPE’S).

b. The Installation Safety Officer (ISO) will:

(1) Meet with the contractor and the COR 7 days prior to the anticipated start of the work to exchange information as far as hazards present on the installation (in the area where the contractor will operate).

(2) For MILCON and SRM projects with more than one contractor/sub-contractor, where an on-site

SHEC is mandated, meet and address same issues as in Para b.1 above.

(3) During the accomplishment of the contracts, periodically meet with the COR and/or the qualified SHEC to address any upcoming safety issue.

(4) Notify the COR and the Contracting Office (CO) of any non compliance with the Safety &

Occupational Health aspects.

USAG Benelux Memo 385-1 1 July 2010

(5) In case of imminent life threatening danger, issue an order stopping all or part of the work until satisfactory corrective action has been taken with immediate notification to the COR and the CO.

(6) Determine additional needs for environment, industrial hygiene, occupational health, and fire prevention review of the project, if it was not coordinated in the early phase of the project.

c. The Contracting Officer Representative (COR) will:

(1) Attend all of the above described meetings (see para. a & b above).

(2) For contracts without an SHEC, follow-up on all aspects of safety & occupational health. Report any safety deficiencies and incident/accident to the ISO and the CO.

(3) Notify the CO and the contractor orally, with a written confirmation, of any non compliance with the safety & occupational health aspects. Additionally, the COR will request immediate initiation of corrective action.

(4) In case of imminent life threatening danger, will issue an order stopping all or part of the work until satisfactory corrective action has been taken with immediate notification to the ISO.

Appendix A - USAG Form 385-1A-E, USAG Benelux Safety Hazard Analysis

1 July 2010 USAG Benelux Memo 385-1

Appendix A

USAG Benelux Form 385-1A-E, USAG Benelux Safety Hazard Analysis (this form can be downloaded from our USAG Benelux Portal -https://portal.eur.army.mil/sites/imcom-e/usag/benelux/dhr/Lists/USAG%20Benelux%20Forms/AllItems.aspx)

USAG Benelux Memo 385-1 1 July 2010

1 July 2010 USAG Benelux Memo 385-1

USAG Benelux Memo 385-1 1 July 2010