W912PA-18-R-0002-0003.pdf

RCO BENELUX

SANDRA VAN BENEDEN

32-02-7179621 (FAX 9610)

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

0011119181-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is the follow ing:

1. Revise the Statement of Work to add paragraph G-25 "Quality Control Plan".

2. Revise Section L, Paragraph L-1 "Proposal Preparation Instructions", Volume II - Technical Proposal.

3. Revise Section M, Paragraph F "Evaluation Factors", Technical Factor.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Oct-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PA18R0002

X 9B. DATED (SEE ITEM 11)

26-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Oct-2018

CODE

RCO BENELUX

LEUVENSESTEENWEG 13

1932 SINT-STEVENS-WOLUWE

BELGIUM

W912PA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912PA

FACILITY CODECODE

EMAIL:TEL:

W912PA18R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHNMENTS

ATTACHMENTS TITLE PAGES DATE

1 Statement of Work 24 02 October 2018 2 Schedule 15 14 March 2018

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

PROPOSAL PREPARATIONS

A. General Instructions: This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this section, the term “Offeror” means the prime contractor submitting the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may be considered unacceptable. The offer shall be compliant with the requirements as stated in the Request for Proposal (RFP). A proposal that is sufficiently documented to support cost/price and technical requirements in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. Non-compliance with the instructions and RFP may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award.

B. Type of Acquisition: Selection of the best value Offeror will be made using Lowest Priced Technically Acceptable (LPTA) procedures with the technical factors evaluated on an Acceptable/unacceptable basis.

C. Discrepancies and Ambiguities: If an Offeror believes the requirements in these instructions contain an error, omission, ambiguities, or are otherwise unsound, the Offeror shall immediately notify the Contracting officer in writing with supporting rationale.

D. Mistakes: Mistakes in Offeror’s proposal shall be handled in accordance with FAR 14.407- 4 as referenced in

FAR 15.508.

E. Postponement of Proposal Closing Date: If a determination is made to postpone a proposal closing date, an announcement of the determination shall be posted to the Electronic Posting System (EPS) and, if practicable, before issuance of a formal RFP amendment otherwise communicated to prospective Offerors.

F. Post-Award/Pre-Performance Conference: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work at that installation under the awarded contract. The Offeror or their duly authorized representative is required to attend the post-award/pre-performance conference.

G. Discussions: When discussions or requests for revised offers are not conducted or requested by the Government, the prices identified in Section B shall be valid through the proposal acceptance period (SF 1442 Block 13 D).

H. Contract Document: Sections K, L and M apply to the solicitation phase only; therefore, they will not be a physical part of the resulting contract.

I. Points of Contact (POC): The POC for this acquisition is Gary P. Newton, Contracting Officer (KO), and Sandra Van Beneden, Contracting Specialist (KS). Written requests for clarification may be sent to the KO/KS e-mail. Address any questions or concerns to them using the following contact information:

Gary P. Newton (gary.p.newton.civ@mail. mil) 409th Contracting Support Brigade Unit 28100 - Box 15 APO, AE 09714 +32-(0)2-717-9622

Sandra Van Beneden sandra.r.vanbeneden.ln@mail.mil 409th Contracting Support Brigade Unit 28100 - Box 15 APO, AE 09714 +32-(0)2-717-9621

Questions and comments pertaining to this RFP shall be submitted in writing by e-mail to the individuals listed above not later than close of business on the tenth (10th) day prior to the closing date of this RFP, as amended. The government reserves the right to disregard questions submitted after the proposed deadline.

L-1 PROPOSAL PREPARATION INSTRUCTIONS

The proposal package must be completed and returned to the Contracting Office identified in Block 7 of the SF 1442. Electronic submissions are preferred and shall be sent to both of the following two email address.

gary.p.newton.civ@mail.mil usarmy.rheinland-pfalz.409-contr-sptbde.mbx.409csb-bru-request@mail.mil.

It is the responsibility of the contractor to confirm that proposals have been received by the Government within the stated deadlines identified within the proposal.

A. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Alternate proposals will not be accepted. The response shall consist of three (3) separate volumes; Volume I – Executed Contract Documentation and Price Proposal, Volume II - Technical Proposal, Volume III – Past Performance.

B. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of the price.

C. Format for proposal Volumes I and II shall be as follows:

1. Company Name and solicitation number shall be included in the header of each page. Each volume will be labeled with the following format: W912PA-18-R-0002, COMPANY NAME, Volume I Executed Contract Documentation and Price Proposal; Volume II Technical Proposal; or Volume III Past Performance. See following able for specific number of copies and pages, etc.

mailto:sandra.r.vanbeneden.ln@mail.mil mailto:gary.p.newton.civ@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-sptbde.mbx.409csb-bru-request@mail.mil

TITLE # OF COPIES MAXIMUM # OF PAGES

Volume I Executed Contract Documentation and Price Proposal

Original No page limitation

Volume II Technical Proposal

Original 15 pages

Volume III Past Performance Original No more than 2 pages per contract listed

2. Electronic copies shall be searchable documents compatible with Adobe Reader 9 and/or Microsoft 2007.

3. Documents submitted in response to this solicitation must be consistent with the following:

a. Requirements of the solicitation, and government standards and regulations pertaining to the specification.

b. Evaluation Factors for Award in Section M of this solicitation.

4. The estimated magnitude of construction for this project is between $1,000,000.00 and $5,000,000.00

D. Specific Instructions, SUBMIT THE FOLLOWING:

VOLUME I – EXECUTED CONTRACT DOCUMENTATION AND PRICE PROPOSAL.

1. Chapter 1 – SF 1442. Complete applicable blanks. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract.

2. Chapter 2 – Section B. Insert the proposed price to provide a complete and usable end product in accordance with the terms and conditions stated in this solicitation. Offerors who do not comply with this requirement shall be considered unacceptable and not eligible for award.

3. Chapter 3 – Section C through J. Complete applicable blanks, the Offeror shall submit only those pages that require a fill-in.

4. Chapter 4 – Section K. Complete the representations, certifications, and acknowledgments. Section K shall be returned in its entirety.

5. Acknowledge all amendments issued to the solicitation.

VOLUME II -TECHNICAL PROPOSAL

Offerors must meet a standard in the Technical Factor in order for their technical proposal to be determined “technically acceptable.” The standards are defined in Section M for the factor.

Technical:

(1) The contractor shall comply with the following classes, categories and sub categories agreed upon by the competent Belgian regional minister- Belgium Ministry of Public Works and shall provide a valid Certificate for Class 5 (up to 1,810,000.00 Euros), C (General enterprise of road works).

(2) The offeror must provide a clear and logical Quality Control Plan that addresses the requirements identified in paragraph G-25 of the Statement of Work. At a minimum the Quality Control Plan must include:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will inventory and track Materials.

f. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

g. How the contractor will file and save all Quality Control related documents for the life of the contract plus

5 years.

h. How the contractor will eliminate his waste materials (concrete, asphalt, cleaning water of mixing trucks, contaminated ground, etc…), how he will treat the waste material and with which treatment and disposal company, how he will store them on site, how he will transport them.

i. How the contractor will monitor the safety and health plan and ensure that staff qualifications remain current and valid throughout contract performance.

(3) The Contractor shall possess and provide a Certification for Veiligheids Checklist Aannemers (VCA) - For Safety, Health and Environment -see web site (http://www.vcadirect.com/vca-course/all-about-vca).

VOLUME III –PAST PERFORMANCE

1. Offerors shall submit information on recent contracts (3 to 5 in number) considered most relevant in demonstrating your ability to perform the proposed effort. Relevant performance is defined as performance of efforts involving requirements that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. Each relevant contract shall have been performed during the past three years from the date of issuance of this solicitation.

2. The offeror shall submit the past performance information identifying active or completed contracts, either Government or commercial with the following information as a minimum:

The project title A description of the project’s scope The project’s location (city/base and/or country) Contact information (name, email address and telephone number) of the project’s owner.

http://www.vcadirect.com/vca-course/all-about-vca

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION CRITERIA

A. Basis for Contract Award

Award will be based on the Lowest Price Technically Acceptable (LPTA) offeror. A contract may be awarded to the Offeror who is deemed responsible in accordance with the FAR Subpart 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation) and is judged, based on the evaluation factors to represent the lowest price technically acceptable proposal.

B. Number of Contracts to be Awarded The Government intends to award one contract in response to this solicitation.

C. Discussions

The Government may award without discussions; therefore, Offerors should submit proposals that represent their best efforts.

D. Solicitation Requirements, Terms and Conditions

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

E. Evaluation Process The evaluation process to be used is as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) All proposals will be evaluated by (1) Price, (2) Technical Capability and (3) Past Performance

(a) Using these equally-weighted evaluation factors, the Government will award a contract from this solicitation to the responsible offeror, whose proposal conforms to the RFP and is the lowest price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award

F. Evaluation Factors The following evaluation factors will be used to evaluate each proposal. The Government will evaluate proposals for acceptability, but will not rank the proposals by the non-price factors.

Factor 1: Price Factor 2: Technical:

Factor 3: Past Performance

Price Factor The evaluated price shall be the total price proposed by the Offeror in Section B. The evaluated price must be determined “reasonable” as defined in FAR 31.201-3. Proposals will then be ranked from lowest to highest based on evaluated price. The total evaluated price shall be the total price proposed by the offeror in Section B inclusive of base CLINS.

Technical Factor For the purposes of technical evaluation, the term “Offeror” will include any proposed teaming arrangements. The Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each factor. Any factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, may not be eligible for award. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award.

However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

The proposals shall be evaluated against the following technical factor:

TECHNICAL RATINGS

Rating Description

Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

Factors:

(1) Belgium Ministry of Public Works - Valid Certificate for Class 5 (up to 1,810,000.00 Euros), C (General enterprise of road works).

(2) Quality Control Plan.

(3) Certificate for Veiligheids Checklist Aannemers (VCA) - For Safety, Health and Environment.

Description:

(1) The contractor shall comply with the following classes, categories and sub categories agreed upon by the competent Belgian regional minister - Belgium Ministry of public Works - Valid Certificate for Class 5 (up to 1,810,000.00 Euros). c (general enterprise of road works).

(2) The offeror must submit a Quality Control Plan that meets the requirements indentified in paragraph G-25 of the Statement of Work. In order to be considered acceptable, the Quality Control Plan must include:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will inventory and track Materials.

f. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

g. How the contractor will file and save all Quality Control related documents for the life of the contract plus

5 years.

h. How the contractor will eliminate his waste materials (concrete, asphalt, cleaning water of mixing trucks, contaminated ground, etc…), how he will treat the waste material and with which treatment and disposal company, how he will store them on site, how he will transport them.

i. How the contractor will monitor the safety and health plan and ensure that staff qualifications remain current and valid throughout contract performance.

(3) The contractor shall possess a Certificate for Veiligheids Checklist Aannemers (VCA) VCA - For Safety, Health and Environment - see web site (http://www.vcadirect.com/vca-course/all-about-vca)

Standard:

These standards will be met when the offeror provide evidence from the Belgium Ministry of Public Works a valid certificate for Class 5 (up to 1,800,000.00 Euros), c (General enterprise of road works); A Quality Control Plan that addresses as a minimum all the requirements listed under paragraph G-25 a. thru i.; and Certification for VCA - For Safety, Health and Environment.

Past Performance:

The Contracting Officer shall seek past performance information on Offerors based on the past efforts provided by the Offeror and/or data independently obtained from other Government and commercial sources.

The proposal shall be evaluated against the following past performance factor:

PAST PERFORMANCE EVALUATION RATINGS

Rating Description

Acceptable Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort or the Offeror’s performance record is unknown.

http://www.vcadirect.com/vca-course/all-about-vca)

Unacceptable Based on the Offeror’s recent/relevant performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have "NEUTRAL" past performance. In the context of acceptability/unacceptability, “NEUTRAL” shall be considered “ACCEPTABLE.”

a. Past and Present Performance Information: The information presented in the past and present information and information obtained from other available sources other than those identified by the Offeror (such as past performance information obtained from Federal, State and local Government agencies, better business bureaus, published media, and electronic data bases available to the Government) will be the basis for evaluation of this factor.

b. Past Performance Evaluation: The Government will consider the offeror’s previous and current record of contractual performance. The Government assessment will focus on recent contracts that are relevant to the effort required by this solicitation. Recent is defined for this action to be contracts that were performed within the last five (5) calendar years from the issuance date of the Request for Proposals (RFP). Relevant contracts include individual contracts that are similar, in whole or in part, to this solicitation, including contracts performed by a teaming partner or subcontractor.

c. The Government may reject a proposal if it is found that any information that has a negative impact on the offeror’s past performance record has been deleted, misrepresented, or withheld.

Standard: The evaluation team will accomplish the past performance evaluation, through the review and evaluation of past performance information received as a result of the references provided by the offerors. In addition, the evaluation team may review other past performance information gathered during the evaluation process.

(End of Summary of Changes)