Attachment_1_-_Statement_of_Work_-_2_Oct_18.pdf

US ARMY GARRISON BENELUX

NATO/SHAPE SUPPORT GROUP

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

Statement of Work

PROJECT : R-CH-O2D-17261-17

TITLE : IDIQ Paving Belgium

LOCATION Chievres Air Base, Daumerie Caserne, S.H.A.P.E., NATO Support Activity (NSA), Brussels American School (BAS), Zutendaal.

DATE 2018

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: In Walloon Region – Standard Specifications Qualiroutes

SECTION 2: In Flemish Region – Standard Specifications SB 250

SECTION 3: In Brussels Region – Standard Specifications CCT 2015

CHAPTER III: SCHEDULE

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The main purpose of this project is the construction, the renovation and the maintenance of roads located inside USAG Benelux installations (Section C).

Period: 30th August 2018 thru 29th August 2023.

B) Accomplishment of the above work consists of furnishing all labor, materials and equipment and performing all work in accordance with this Statement of Work and specifications.

C) The sites of work are located within Belgium. Not limited list of potential sites where paving work can be requested:

Chièvres Air Base and Daumerie Caserne

7950 CHIEVRES

S.H.A.P.E.

7010 SHAPE

Nato Support Activity (NSA) Chaussée de Louvain, 13

1932 SINT-STEVENS-WOLUWE

Brussels American School (BAS USAG Benelux) Avenue J.F. Kennedy, 12

1933 STERREBEEK

Zutendaal

3690 ZUTENDAAL

G-02: PRINCIPAL FEATURES

Principal item to be performed to accomplish the work consist of but are not limited to:

1) Preliminary work and demolitions

2) Earthwork

3) Sub-foundations and foundation

4) Coverings

5) Linear elements and small construction

6) Sewage

7) Marking, maintenance and repair work

G-03: PERFORMANCE OF WORK

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform repair, alteration and maintenance of roads, sewage, structures on US Government installation in the quantities and description identified and ordered by individual task orders.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawings when provided.

G-04: COMMENCEMENT AND COMPLETION OF WORK

Contractor shall start work within 20 working days after being issued a Task Order (T.O.) by the appointed Contracting Officer Representative (COR).

Some emergency work can be requested and then the contractor must start work within 5 working days after being issued a T.O. (Task Order) by the appointed COR.

Emergency status is defined by following reasons:

- Unsafe conditions

- Road blocked

- Damages done by bad climatic conditions

- Karstic collapses, caving

- Damages done by water

- Emergency repairs

G-05: RESPONSIBLE ADMINISTRATION

It is well understood that the administrative responsibility for the work described in the Belgian Standard specifications will be the Directorate of Public Works of USAG BENELUX located at Chièvres Air Base, Hangar # 6, and not the one described in the above mentioned specifications in chapter II.

G-06: DRAWINGS AND STANDARDS

A) Drawings

All work under this contract will be carried out in strict conformity with the drawings given to the contractor with each Task Oder, if required.

B) Applicable standards

All Belgian norms and regulations of Qualiroute, SB 250 and CCT2015 in force concerning the performance of this project shall be applicable.

All regulations in matter of safety and health will be applicable

- General Regulations for Work Protection (RGPT) and Code on the welfare of workers on the work place

- General Regulations for Electrical Installations (RGIE)

G-07: GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor will be in strict conformance with the best practices of the trades involved.

All materials will be brand new.

The contractor will in no way use asbestos containing materials for the performance of his work.

For safety purposes, during the execution of the work, the contractor’s workers shall speak French or English.

All paints will be lead free. All hazardous products brought on site by the contractor must be documented on an inventory list with safety data sheet.

B) Guarantee

The contractor will guarantee his workmanship and materials for a minimum period of 1 year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-08: SCHEDULING OF WORK

Prior to starting any work, the contractor will furnish the COR, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations will also be indicated (road closure, water or utility cuts)

G-09: AS-BUILT DRAWINGS

The contractor will submit to the COR, detailed as-built drawings after completion of the project and before submitting the final bill. As-built drawings must precise and accurate. They will be drawn on BENTLEY MICROSTATION v8 system or any other 100% compatible systems. The CD-Rom of the basic project will be given to the contractor for correction as requested by C.O.R.

G-10: DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor will submit a written Digging Permit Request to the COR. The request shall be at least 15 calendar days before starting the earthwork and shall include the situation drawings of the earthwork that will be performed, when the work will be performed, and all utilities near the earthwork site. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities will be provided to the contractor during contract award. No digging shall occur until written approval is provided by the Chief of Engineering Division (CENGD), Technical Director of Public Works (TDPW) or (Director of Public Works (DPW).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the Engineer Division - Hangar 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S. Government. The contractor will thus be responsible for carrying out the required soundings to verify their exactitude (i.e. exact location).

The contractor will ensure that no underground pipes or cables of any kind and their accessories are not damaged during the performance of the work. Any damage done will be repaired at the contactor’s expense and to the satisfaction of the COR.

G-11: HOT WORK PERMIT

All security measures as stated in the “Règlement Général sur la Protection du Travail” will be complied with. Prior to starting the work, the contractor will ask a Hot Work Permit (for welding, cutting work, etc...) to the COR. This permit will be delivered by the U.S. Army Fire Officer.

In addition, no open fires or burning of trash will be allowed within the confines of the USAG Benelux Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility (AOR) will conform to this regulation. The Contractor Officer’s Representative (COR) will ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to.

Specific requirements and limitations are as follows:

1. Smoking will be prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish will not be stored or allowed to accumulate within the building or in the immediate vicinity, but will be removed from the site at least daily.

Rubbish will not be burned on the site.

3. Contractor materials and equipment will not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site.

4. The contractor will provide fire extinguishers 6kg ABC type at all locations where work is carried out.

5. In every building operation where a shed, storage, or room or space is used for storage or workshop, the contractor will provide at least one approved portable fire extinguisher 6kg ABC type in an accessible location.

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar will be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings will be handled only in approved safety cans.

7. Adequate ventilation will be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations will be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles will be located in a safe place outside of the building. Such kettles will not be placed on roofs or porches. Continuous supervision will be maintained while kettles are in operation. Metal covers will be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes will be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding will not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available. AND

b. Combustibles have been safely covered or moved away. AND

c. A fire guard with a serviceable fire extinguisher 6kg ABC type is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants will only be used for fire fighting and training of the local fire and Emergency Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m of a hydrant is not permitted.

12. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks will be equipped with 2.5 kg or larger carbon dioxide or dry chemical fire extinguishers.

13. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas will be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any Petroleum, Oil and Lubricants (POL) spillage will be reported immediately to the Directorate Emergency Services (DES) Fire and Emergency Services Office, DSN 361-5401/5906.

14. Construction offices, huts, construction vehicles, trailers and supplies will be located at least 10 m from all adjacent buildings.

15. Access for fire fighting vehicles will be provided to the immediate job site at the start of construction and maintained until all construction is completed. Vehicle parking control measures will be established.

16. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, will be provided and maintained at all times. No materials or constructions will be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

17. Scaffolding materials or equipment will not block fire escape routes or access routes during performance of projects in occupied buildings.

18. In all buildings over 10 meter height at least one stairway will be provided in an usable condition at all times.

19. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone.

Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and fire fighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

Also, for fire safety reasons, hot work permit will not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours (from 8:00 to 16:30).

G-12: COORDINATION IN MATTER OF SAFETY AND HEALTH

1. The Belgium law of 04 August 1996 related to the welfare of workers during the execution of their work and the royal decree of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section, of this royal decree has been set up during the elaboration of this project. Therefore, there is a safety and health plan related to this project for these specifications.

The contractor will comply with the recommendations of this safety and health plan (available upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (Christophe POTTIEZ, tel.068/27.56.83). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator will be designated by the C.O.R.

for the coordination in matter of safety and health during the execution of this project.

Within 15 days after contract award, the contractor will submit at least 3 proposals of execution-coordinator to the COR’s approval with:

the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 completed by the royal decree of 19.12.2001)

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The COR has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 days from the selection of the coordinator to make up and transmit to the COR and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the COR. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January 2001

1. To coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

2. To coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3. To draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

4. To write down the deficiencies of the various parties in the logbook and to notify the

COR;

5. To write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

6. To call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

7. To draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25 January 2001;

8. To organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

9. To coordinate the supervision of the proper application of work procedures;

10. To take all necessary precautions so that only authorized people have access to the work site.

11. At the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the COR, and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

1. To read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of R.D. of 25 January 2001 about temporary or mobile work sites;

2. To give advice to the COR, and to make proposals in due time concerning the implementation and adaptations of the document described at item 2 of above mentioned article, during the previous phase described in that item 2 as well as during the execution of the work;

3. To participate in any meeting to which he is invited by the COR, and to set up himself any useful meeting with the COR, the contractor or any intervening party on the work site, for the execution of his mission;

4. To control the application of the hazards prevention measures described at item 3 of the above mentioned additional article;

5. To write down the contractor’s obligations deficiencies as foreseen in above mentioned item 3 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described at item 2, adapted if necessary. He has the sections of this document applied by the possible sub contractors if they apply to them.

5. During the execution of the work, the contractor updates the document described at paragraph 3.1.2, either independently, when the progress of the work justifies it, the identification of unforeseen or insufficiently known hazards justifies it, at the onset of employee turnover, for any modification to the project, or at the COR’s discretion. If some update occurs as a result of contractor action, the contractor must inform the awarding party and the execution-coordinator.

The contractor shall take into account any possible suggestions/recommendations expressed by the COR.

In particular, he also provides the following information to the COR with a copy to the execution-coordinator:

name of the subcontractor(s), with their certificate, the nature and cost of the work they are responsible for, the expected starting date and duration;

traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people…) and for the area reserved for the work and workers, and the access rules;

storage procedures and evacuation of materials and debris; AND work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he will give to the execution-coordinator, immediately or at his request, any information that is indispensable for the good execution of his mission. He will invite him at any meeting where his presence is necessary for the accomplishment of his task. He will participate in meetings where he is invited by the COR or the coordinator.

The contractor will have the obligations of previous paragraph applied by possible subcontractors.

7. The compliance with the obligations described in items 2, 5 and 6 above is an integral part of this project.

The application of hazards prevention measures described at item 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (Christophe POTTIEZ, tel.068/27.56.83).

G-13: FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis will be put on Petroleum, Oil and Lubricants (POL) containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil)

As soon as the work is finished, the contractor shall organized all his equipment, excess materials, debris, etc., generated by his work and will remove them outside US Government installations.

G-14: CONTRACTOR PERSONNEL

1. The contractor shall have (or provide by partnering or subcontracting arrangements) at least one contract manager and an alternate manager and sufficient additional skilled personnel to effectively manage all resources, including all subcontracted work(ers); control the work flow process, and execute multiple repair, alteration and maintenance projects at multiple locations throughout the year as ordered by the Government.

2. The contractor shall provide a contract manager and an alternate to communicate with and meet with the Contracting Officer and Contracting Officer Representative (COR) as necessary to discuss contract performance and problem areas. These persons shall have full authority to act for the contractor on matters pertaining to the operation of the contract. The contract manager and alternate shall be able to read, write, speak and understand English sufficiently to carry out tasks under this contract. The names, addresses, office and home phone numbers of the contract manager and alternate shall be provided to the COR within seven (7) days of the contract award.

The contractor shall have sufficient resources to accommodate expected high workloads during the last quarter of each US government fiscal year with performance continuing for an additional three to four months.

3. Employees:

The contractor shall ensure that its employees (and any subcontractors) have current and valid professional certifications/licenses (drivers, forklift, crane etc.) in the trade(s) in which they are working prior to starting work. The contractor shall furnish copies to the Government, if requested by the COR.

4. Subcontracting:

The contractor shall have adequate personnel with appropriate levels of authority to effectively direct and control subcontractors ensuring timely, quality, and compliant performance at all times.

5. Emergencies: In case of emergencies during the performance of a Task Order, the contractor shall arrive at the work site within four (4) hours of notification by the Government. This includes nights, weekends and holidays (Belgian and American). Emergency is defined as a situation that imposes an immediate threat to human life or serious damage to property.

G-15: QUALITY ASSURANCE PLAN

The Government will evaluate the contractor's performance under this contract and record all surveillance observations on the Construction Inspection Quality Assurance Report. When defective performance is indicated, the Government has the right to require correction of the deficiency.

The contractor is required to provide a copy of all contractor (or subcontractor) generated inspection reports to the COR on a weekly basis during task order performance. The inspection report must identify, as a minimum, remedial actions for all noted deficiencies. This provision controls over any contrary statement in the contractor's technical proposal and its revision.

G-16: PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government property and facilities affected by its work performance. At the close of each work period, Government facilities, equipment and materials shall be secured. The contractor shall conform to the applicable regulations for safeguarding the Government furnished facility and material contained therein.

G-17: SPECIALS CONSIDERATIONS (UFC 3-260-01 on 17 NOVEMBER 2008)

UFC 3-260-01: 17 NOVEMBER 2008

SECTION 14 CONSTRUCTION PHASING PLAN AND OPERATIONAL SAFETY

ON AIRFIELDS DURING CONSTRUCTION

Link: https://www.wbdg.org/FFC/DOD/UFC/ufc_3_260_01_2008.pdf

G-18: CONTRACTOR’S RESPONSABILITY

The contractor shall be responsible, at its own expense, for the following:

1. Contractor's Supervision. The contractor shall provide adequate supervision of contractor (and subcontractor) personnel to ensure complete and satisfactory performance of all work required in accordance with the specifications and terms of the contract.

2. Safety Requirements. The contractor shall comply with all applicable local laws imposed by the Belgian Ministry and with the safety provisions listed in the technical publications within the statement of work for a particular job or project. The contractor shall provide protection to Government property to prevent damage during the period of time the property is under the control or in the possession of the contractor. The contractor shall promptly record and report to the contracting officer all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

3. Fire Protection and Prevention. The contractor shall comply with local Fire protection and prevention regulations and develop a fire defense plan for the construction site. The plan shall be submitted to the contracting officer's representative (COR) for review and acceptance prior to start of work. As a minimum the plan shall include emergency local fire department phone numbers, proposed locations for fire extinguishers, kinds of fire extinguishers, flammable and combustible material storage plans, and inspection plans.

4. Lost Articles. The Contractor shall be responsible in the event of theft by contractor's personnel of Government property or personal property of Government personnel, civilian or military. All lost or misplaced articles found by contractor employees shall be turned in to the COR.

5. Protective Measures. The contractor shall be responsible for protective measures. The contractor shall provide barricades and precaution signs in both English and the local language for the safety of inhabitants and passers-by. For inside work, the contractor shall protect floors, furniture and furnishings, appliances, other objects and structural parts with drop cloths or other suitable coverings against soiling and other damage. The contractor shall be responsible for removal of furnishings and equipment as required for preparation of work areas as well as for reinstallation. The contractor shall replace furnishings and equipment at their original locations upon completion of work. Damages to personal property, buildings, vehicles, ground or other Government property caused directly or indirectly by contractor personnel shall be the contractor's responsibility and shall be repaired at its expense.

6. Clean Up. The contractor shall be responsible for cleaning up. The contractor shall require its personnel to keep the immediate work site clean of all dirt and debris resulting from work under this contract. Accumulated dirt and debris shall be hauled off and disposed of in accordance with https://www.wbdg.org/FFC/DOD/UFC/ufc_3_260_01_2008.pdf local law at least once a week, or more often as directed by the COR. Stairwells used by the contractor during execution of work shall be cleaned daily. Cloths, mops, and brushes containing combustible materials shall be disposed of or stored outside of the buildings in tight covered metal containers. The contractor shall prevent paints, thinners and other damaging materials from entering the inlets of the interior or exterior sewage system. Paint, stains, and other residues on adjacent surfaces or fixtures caused by the contractor shall be carefully removed and cleaned to original finish. Upon completion of work, the contractor shall remove all construction equipment, materials and debris resulting from the work. The entire work site and the area used by contractor personnel shall be left clean. The contractor shall be responsible for keeping installation roadways clean of all dirt and debris resulting from the work under this contract.

7. Demolition and disposal. Demolition and disposal shall be as identified herein unless specified elsewhere or as identified in the task orders. Demolition work, when possible, shall be performed in such a way that materials can be recycled. Recycled materials shall be transported to a recycling facility. Recycling has priority before dumping. Non-recycling and non-useable material shall be transported to an authorized disposal facility. If required by the COR, proper disposal shall be evidenced by means of delivery slip(s) from the disposal facility.

8. Turn-in Salvage Material. The contractor shall be responsible for salvage. Salvageable materials will be so designated by the U.S. or local authorities in the task orders. All unsalvageable material to be removed from the installation is subject to approval of the COR. All dismantled materials indicated for turn-in by the specification or as directed by the COR shall be enumerated in a roster prepared by the contractor and such material shall be turned in at a location selected by the COR. The contractor shall obtain a hand receipt for the material turned-

in. Turn-in times shall be as directed by the COR.

9. Utility Service Interruptions. The contractor shall submit written notification to the COR not less than five calendar days in advance of each interruption for each utility and or communication service to or within existing buildings and facilities being used. No single outage will exceed four hours unless approved in writing. The time and duration of all outages will be coordinated with the user by the COR, and in the event the COR requires the outages to be limited to weekends or holidays the contractor shall perform the work during the time designated.

10. Certificates of Compliance: Any certificates required for demonstrating proof of compliance of materials with the contract requirements shall be executed in one copy. Each certificate shall be signed by an official authorized to certify in behalf of the manufacturing company and shall contain the name and address of the contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply. Copies of laboratory test reports submitted with certificates shall contain the name and address of the testing laboratory and the date or dates of the tests to which the report applies. Certification shall not be construed as relieving the contractor from furnishing satisfactory material, if, after tests are performed on selected samples, the material is found not to meet the specific requirements.

11. Permission to Excavate. The contractor shall determine the exact location of excavation required and before excavation begins shall obtain written permission to excavate from the COR.

The COR will inform the contractor prior to the start of construction how to obtain written permission to excavate and how long it takes to obtain the permission. The written permission to excavate will include the location of all known utility and communications lines not identified in the specifications and drawings and all steps not covered in the specifications and drawings necessary to minimize utility and communication fine outages.

12. Existing Underground Utilities. When work occurs in areas where there is existing construction, prior to performing any excavation, the contractor shall obtain from the COR, local base authorities, and local utility companies, the location of any known existing underground utilities, such as cables, piping, or communication lines. Additionally, prior to any excavation, the contractor shall use a metal and/or cable-detecting device along the route of the excavation. 'The contractor shall flag all underground utilities discovered by this method at a distance of one-half (1/2) meter on each side of the location. Hand excavation methods will be used by the contractor between the markers to assure protection of the utility line(s). Damage occurring to existing utilities, when the above procedures are not followed, will be repaired at the contractor's expense.

13. Construction Fence. A screen type fence is required to be erected around the job site before construction begins. Plans for the fence shall be submitted and approved by the COR prior to erection. The fence shall be removed at the end of the construction project and shall remain the property of the contractor.

14. Weather Protection. All open excavation shall be protected.

15. Equipment Operation and Maintenance Charts/Manual. N/A

16. Implementing Equipment warranty. When a completed facility is transferred to the Government and the facility has equipment installed which is covered by a warranty, the contractor shall furnish to the COR the following information:

16.1. Contract number and a list of all items of equipment, properly identified, that are covered by a warranty period under the terms and conditions of the contract, including make and model numbers.

16.2. A copy of all manufacturer or vendor's warranty documents.

16.3. The dates during which the contractor's warranty is in effect under the properly identified individual section and paragraph of the Task Order specifications for each item of equipment on the list; indicating for each item the date of acceptance for the beginning of the warranty period, either for beneficial use or final acceptance, which is earlier, and the expiration date of the warranty period.

16.4. Name of an authorized representative of the contractor with complete address and telephone number; and the names, addresses and telephone numbers of all subcontractors and equipment suppliers or manufacturers specifically designated in writing by the contractor for direct contact by the COR for implementing the warranty after transfer of Task Order.

G.18.17. Weekly meeting. For every Task Order, the contractor shall set up a weekly meeting and write meeting minutes in English.

The meeting minutes will be a pdf file sent to the COR and shall include following items:

1. Identification of the minutes, date of the meeting, number of the contract

2. List of attendees and people who were asked to attend but were absent

3. Approval or amendment of previous minutes

4. Status of Task Orders. List of completed work and work in progress, situation compared with scheduled timelines, days of inclement weather

5. Decisions concerning future work. Additional indications, reminder of particular requirements, schedule and coordination

6. Modifications and additional work. Description of modifications and causes, possible additional cost, possible delays

7. Checking of transmitted and received documents

8. Actions to be taken. Documents to be provided, actions to be taken, individuals to be called

9. Next meeting. Date, place and time, people asked to attend.

10. Possible signature(s)

11. People to send the minutes to.

G-19: GOVERNMENT-FURNISHED UTILITIES

Water and electrical power required for the execution of this project will be made available to the contractor without charge. Necessary connections to lines shall be made by the contractor without additional cost to the Government. Electrical connections or temporary installations shall be made in accordance with local laws.

Commercial power interruptions are anticipated during the construction period. In the event of commercial power interruptions, the contractor shall provide back-up power if it seems necessary, at no additional cost to the U. S. Government. No time extension, however, will be granted because of commercial power interruptions.

G-20: CONTRACTOR’S FACILITIES AT WORKSITE

The contractor must set up, at its own expense, an office for contract management and all facilities as may be necessary for the purposes of construction work, including temporary toilets for personnel. The location, construction, maintenance, operation and removal of the contractor's facilities and storage areas at the work site shall be subject to the approval of the COR.

The contractor must submit for approval the mobilization plan, to include all facilities, fences, security lighting, all utilities, etc. If there is a deviation from the approved plan, the contractor shall re-submit the mobilization plan changes for approval. The placement and use of cranes, when applicable, shall be identified as part of the mobilization plan. The location for construction office, material storage areas, crane, container, construction fence etc, as well as utility lines shall be identified as part of the mobilization plan.

The contractor shall provide, at its own expense, such temporary heating as may be necessary for his office and personnel, or for the purposes of construction work. Any temporary type of heating provided shall conform to all applicable safety requirements and will be subject to the approval of the COR.

G-21: STANDARD DEFINITIONS

Contracting Officer: A government official with authority to enter into, to administer, and to terminate Government contracts.

Contracting Officer's Representative (COR): An authorized representative of the contracting officer appointed in writing to perform specific contract administration functions.

Quality Assurance: Those actions taken by the Government to assure services meet the requirements of the Work Description / Statement of work.

Quality Assurance Specialist (QAS): A Government person responsible for surveillance of Contractor Officer’s Representative and contractor performance.

Quality Control: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the work description / Statement of work.

G-22: ENVIRONMENTAL STEWARDSHIP

All measures shall be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor shall coordinate immediate clean-up of the spill. Should clean-up of the spill exceed the contractors response capabilities, the contractor shall immediately contact the following:

1) The COR:

2) The Chievres Air Base Fire Department (068/ 27 5401).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

The contractor shall be briefed on the USAG Benelux Environmental Management System (EMS) and its significant aspects prior to commencing work on USAG Benelux. Once the contractor has been briefed, an EMS verification document should be signed and uploaded to the Brussels Regional Contracting Office website.

Work-Specific Environmental Reviews With each Task Order the contractor shall receive an Environmental Review that is specific to the requested work (e.g. re-paint building 20006). The contractor must also respect and apply all environmental measures defined in the Environmental Review as it shall mention site specific precautions that are not mentioned within this review. The review shall be written by the USAG Benelux Environmental Division and communicated to the contractor through the

COR.

The USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13693, ISO 14001:2015(E), Department of Defense (DoD), and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt %20System(EMS).pdf

G-23: ACCESS TO THE MILITARY INSTALLATION

Access control/Photography. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative).

The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, Headquarters Department of the Army (HQDA), and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.” Contractor must receive written approval from PAO prior to taking any photos or making any sketches, and may not discuss layout of any infrastructure with anyone outside the USAG Benelux or not associated with the contract. Contractor must receive written approval from Public Affairs Officer (PAO) prior to taking any photos or sketches. All photos, sketches, and designs must be returned to DPW upon completion of the contract.

AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 30 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. This information should be sent to the COR. The contractor workforce must comply with all personal identity verification requirements as directed by the Department of Defense (DoD), Headquarters Department of the Army (HQDA), and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Installation Clearance Requirements

(a) Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with AE Regulation 190-16, Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor is responsible to ensure that any Subcontractor used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any Subcontractor utilized by the contractor, are made aware of and comply with these requirements.

(b) The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

(c) The Contractor is responsible for returning installation passes to the issuing Installation Access Control Office (IACO) when the contract is completed or when a contractor employee no longer requires access.

(d) AE Regulation 190-16 (and AE Regulation 190-16-G German translation) can be found on the following websites: http://www.409csb.army.mil/library/AER-190-16.pdf and http://www.409csb.army.mil/Library/AER-190-16-G.pdf.

(f) Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: Mr. Jean-Philippe Di Nanno

Location: USAG Benelux, Chievres Air Base, 7950 Chievres - Building No: Hangar #6

DSN Phone No: 314-361-5644 Commercial Phone No: +32 (0) 68 27 5644

Installation Access Control Office:

Location: USAG Benelux - PMO Building No: 134

DSN Phone No: 314-361-5433 Commercial Phone No: +32 (0) 68 27 5433 iWATCH/iSALUTE Training. (This standard-language text is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.)

The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 5 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded and whenever new employees have completed training.

OPSEC Training.

All contractor employees must complete Level I Operational Security (OPSEC) training and (OPSEC) awareness training.

http://www.409csb.army.mil/library/AER-190-16.pdf http://www.409csb.army.mil/Library/AER-190-16-G.pdf

G-24: MAGNITUDE OF WORK

Estimated percentage of project to be performed under this contract in term of quantity of delivery orders:

a. delivery order from 2,000.00€ to 25,000.00€ : 34 %

b. delivery order from 25,000.00€ to 250,000.00€ : 62 %

c. delivery order from 250,000.00€ to 500,000.00€ : 4 %

These percentages are just given as a reference and are subject to change according to the US Government requirements.

G-25: QUALITY CONTROL PLAN

The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will inventory and track Materials.

f. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

g. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

h. How the contractor will eliminate his waste materials (concrete, asphalt, cleaning water of mixing trucks, contaminated ground, etc…), how he will treat the waste material and with which treatment and disposal company, how he will store them on site, how he will transport them.

i. How the contractor will monitor the safety and health plan and ensure that staff qualifications remain current and valid throughout contract performance.

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within 5 working days.

CHAPTER II

TECHNICAL PROVISIONS

The main purpose of these specifications is the construction, repair and maintenance of the roads located inside USAG Benelux installations.

The description of the works likely to be requested from the contractor is written in the attached document with all the items related to road construction.

All the works executed within the scope of this contract will be carried out in strict compliance with the Standards Specifications…