ATTACHMENT_1-_STATEMENT_OF_WORK-_IMPROVE_STREET_LIGHTING.pdf

USAG BENELUX

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

SPECIFICATIONS FOR

PROJECT R-CH- O2-16031-16

LOCATION Chievres Air Base

TITLE Improve Street Lighting

DATE AUGUST 2017

PERFORMANCE PERIOD 200 calendar days (the notice to proceed period included)

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: Preliminary work and dismounting work

SECTION 2: Earthwork and excavations

SECTION 3: Concrete and posts

SECTION 4: Electrical installation

CHAPTER I

GENERAL

G-01: SCOPE OF WORK

A) General work description

The purpose of this project is to improve the street lighting between building 20006 and building 20191

The site of work is located: Chievres Air Base 7950 Chievres

B) Principal features

Principal items to be performed to accomplish the work consist of the following:

1) Dismounting work of existing lighting posts and lighting frames

2) Earthwork in natural ground and in roads to lay the necessary cables

2) Concrete work to make bases that shall bear the lighting posts

3) Supply and installation of lighting frames and sidewalk cabinets

4) Supply and installation of cables + connection in the substations, sidewalk cabinets and light fixtures

5) Delivery of precise and accurate as-built drawings to the Contracting Officers

Representative (COR) with the implantation of cables and posts.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawing.

G-02: DRAWINGS AND STANDARDS

A) Drawings

All work under this contract shall be carried out in strict conformity with the following drawing, which forms a part of these specifications.

DRAWINGS # TITLE DATE

R-CH-O2-16031-16-1 Improve Street Lighting May 17 R-CH-O2-16031-16-2 Improve Street Lighting May 17

B) Specific applicable standards

All Belgian norms and regulations (NBN (Bureau de Normalisation), EN (European Norm), etc.

in force concerning the performance of this project shall be applicable.

All regulations in matter of environmental, safety and health shall be applicable

- General Regulations for Work Protection (RGPT) and Code on the welfare of workers on the work place

- General Regulations for Electrical Installations (RGIE)

- Qualiroutes

- NBN EN 13201

Not limited to those above.

G-03: GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor shall be in strict conformance with the best practices of the trades involved.

The contractor shall employ workmen who are skilled in their particular trades.

In particular, all works with potential risk of refrigerants release to the atmosphere should be conducted under the direct supervision or by a person with a category I certificate as specified in the EU regulation (EC) 303/2008 and valid for the Walloon Region area.

For safety purposes, during the execution of the work, the contractor’s workers shall have to speak French or English.

All materials shall be brand new.

The contractor shall in no way use asbestos containing materials for the performance of his work.

The paints shall be lead free.

All hazardous products brought on site by the contractor shall be documented on an inventory list with safety data sheet.

B) Guarantee

The contractor shall guarantee his workmanship and materials for a minimum period of 1 year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-04: SCHEDULING OF WORK

Prior to starting any work, the contractor has to furnish the contracting officer, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations shall also be indicated (road closure, water or utility cuts).

The planning of the work must be set up, discussed and approved by the contractor, the building managers and the COR before the start of the work. A coordination with the management and authorities of the base, i.e. Fire Department, is also mandatory in case of utility interruption.

G-05: AS-BUILT DRAWINGS

The contractor shall submit detailed as-built drawings after completion of the project and before submitting the final bill. As-built drawings shall be precise and accurate. They shall be drawn on BENTLEY MICROSTATION v8 system or any other 100% compatible system.

The CD-ROM of the basic project shall be given to the contractor for correction at his request.

G-06: DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor shall submit a written Digging Permit Request to the COR. The contractor shall provide the situation drawings with the earthwork that will be performed, when the work will be performed, and all utilities near the earthwork site a minimum of 15 days before starting the earthwork. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities shall be provided to the contractor after contract award. No digging shall occur until written approval is provided by Chief Engineering, Plans and Services Division (CEPSD), Technical Director of Public Works (TDPW) or Director of Public Works (DPW).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the Engineer Division - Hangar # 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S. Government. The contractor shall thus be responsible for carrying out the required soundings to verify their exactitude.

The contractor shall ensure that no underground pipes or cables of any kind and their accessories are damaged during the performance of the work. Any repair is done at the contractor’s expense and to the same standard as before the damage.

G-07: HOT WORK PERMIT

All security measures as stated in the General Work Safety Regulations (“Règlement Général sur la Protection du Travail” “RGPT”) shall be complied with. Prior to starting the work, the contractor shall ask a Hot Work Permit (for welding, cutting work, etc...) to the COR.

This permit shall be delivered by the U.S. Army Fire Officer. In addition, no open fires or burning of trash shall be allowed within the confines of the USAG Benelux (NSSG) Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander Area of Responsibility shall conform to the General Work Safety Regulations, identified in the first paragraph of this section. The COR shall ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

1. Smoking shall be prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish shall not be stored or allowed to accumulate within the building or in the immediate vicinity, but shall be removed from the site at least daily.

Rubbish shall not be burned on the site.

3. Contractor materials and equipment shall not be stored in a location or manner which shall create a fire exposure to facilities adjacent to the project site.

4. The contractor shall provide fire extinguishers at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor shall provide at least one approved portable fire extinguisher in an accessible location.

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar shall be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings shall be handled only in approved safety cans.

7. Adequate ventilation shall be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations shall be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles shall be located in a safe place outside of the building. Such kettles shall not be placed on roofs or porches. Continuous supervision shall be maintained while kettles are in operation. Metal covers shall be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes shall be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding shall not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available.

b. Combustibles have been safely covered or moved away.

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants shall only be used for firefighting and training of the local fire and

Emergency Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m of a hydrant is not permitted.

12. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks shall be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

13. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems. Oil contaminated areas shall be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage shall be reported immediately to the DES Fire and Emergency Services Office, DSN 361- 5401/5347.

14. Construction offices, huts, construction vehicles, trailers and supplies shall be located at least 10 m from all adjacent buildings.

15. Access for fire fighting vehicles shall be provided to the immediate job site at the start of construction and maintained until all construction is completed. Vehicle parking control measures shall be established.

16. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, shall be provided and maintained at all times. No materials or constructions shall be placed within 3mof such hydrants or connections, or between fire hydrants and the center line of the street.

17. Scaffolding materials or equipment shall not block fire escape routes or access routes during performance of projects in occupied buildings.

18. In all buildings over 9m in height at least one stairway shall be provided in a usable condition at all times.

19. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and firefighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

Also, for fire safety reasons, hot work permit shall not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours.

G-08: ENVIRONMENTAL STEWARDSHIP

All measures shall be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor shall proceed to the immediate clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor shall immediately contact the following individuals:

1) The COR

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

The contractor must comply with all European, Belgian and regional environmental laws and regulations as well as regulations specified within the Belgian Final Governing Standards (BFGS). The BFGS is available on request through the COR. BFGS requirements that should be followed include, but are not limited to, the following:

BFGS Requirements

Air:

Any work that may potentially result in the release/recovery/recycling of a refrigerant requires the supervision of a trained refrigerant technician. (C.2.3.6.1.)

The use of the following Ozone Depleting Substances is prohibited: CFC’s, other fully halogenated chlorofluorocarbons, Halons, Carbon tetrachloride, 1.1.1.trichloro-ethane, Carbon tetrachloride, Hydrobromoflurorocarbones, bromochloromethane. (C.2.3.6.5.1) The following use of Hydrochlorofluorocarbons (HCFC) is prohibited: aerosol, solvents, and refrigerants. (C2.3.6.5.2)

Drinking Water:

Only lead-free pipe, solder, flus and fittings can be used to repair water systems and plumbing systems for drinking water. (C.3.3.1.11)

Waste Water:

Best Management Practices (Table C4.T1) Protect fueling areas from rain and store spill response equipment nearby.

Construct sediment dams/silt fences around construction sites.

Perform corrosion control activities inside.

Store product drums/materials inside or under cover.

Capture sandblasting media, any paint waste and clean up materials (thinners, rinsates) for proper disposal.

Hazardous Materials (HMs):

HM containers and storage areas must be properly maintained. (C5.3.2) Dispensing and storage areas for flammable liquids must have secondary containments.

(C5.3.2) All HMs must be labeled correctly. (C5.3.9) All persons who use, handle or store HMs must be appropriately trained. (C5.3.10) HMs must be in a locked cabinet/compartment when not in daily use. (C5.3.13.7 and C5.3.13.8.6.1) Non-fixed liquid petroleum gas (LPG) containers must be stored outdoors. (C5.3.13.1) Each HM must have a readily available Material Safety Data Sheet (MSDS) in English OR the predominant language. (C5.2.15)

Hazardous Waste (HW):

HW generated by the contractor shall not be stored on base, and must be removed daily, and disposed of by the contractor to an authorized facility outside of USAG Benelux. HW should be segregated by the different hazardous characteristics (corrosive / flammable etc.).

(C6.3.2.1). All HW containers must be closed, in good condition and with no traces of corrosion, leaks or spills. (BFGS C6.3.4 -> C5.3.2) HW containers must be labeled correctly. (C6.3.4 ->C5.2.8)

Solid Waste:

Solid Waste must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside USAG Benelux installations. It is recommended that the waste is recycled to the maximum extent possible.

Petroleum, Oil and Lubricants (POL):

At a minimum, all personnel handling (POL) shall be trained annually in the operation and maintenance of equipment to prevent discharges; discharge procedure protocols; general facility operations and the USAG Benelux (Belgian installations) Red Plan (CAB emergency plan, updated regularly). A copy of the Red Plan may be provided by the COR at the request of the contractor. (C9.3.6) If the fueling of vehicles/machines is required on an installation it must take place on an impervious surface that drains to an oil-water separated. (C9.3.8.1.4.2)

Noise:

The contractor shall not cause sound levels in surrounding public place to exceed an established maximum level of 90dB (C10.3.1.)

Breaking and sieving activities shall neither be performed between 1900 and 0700 nor on Saturdays, Sundays or holidays. (C10.3.5.2.1)

Historic and Cultural Resources:

Any discovery of archeological resources shall be reported to the project COR within three business days. (C12.3.8.1)

Asbestos:

There are buildings and structures throughout USAG Benelux that contain asbestos. In particular asbestos can be found in cement piping, cement roofing, boiler gaskets, cement panels, cement chimney inspection holes and thermal system insulations. The identification of asbestos within a building and/or structure shall be made within the work specific Environmental Review. Any identified asbestos that is removed due to work under this contract must be disposed of correctly, by the contractor, to an authorized facility outside of USAG Benelux. If proper disposal of the asbestos causes an increase in the cost of performance, a modification may be issued to cover costs associated with asbestos removal.

Spill:

When using and/or storing HMs or POLs the contractor must have the ‘Red Plan’ readily available, in English AND the predominant working language. The Red Plan is different for the Walloon and Brussels regions and is updated regularly.

Work-Specific Environmental Reviews

At the pre-construction meeting, the contractor shall receive an Environmental Review that is specific to the requested work. The contractor must also respect and apply all environmental measures defined in the Environmental Review as it shall mention site specific precautions that are not mentioned within this review. The review shall be written by the USAG Benelux Environmental Division and communicated to the contractor through the COR.

The USAG Benelux Environmental Management System (EMS)

USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13423, ISO 14001:2004(E), DoD, and IMCOM requirements. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission.

Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line at:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt %20System(EMS).pdf

G-09: SITE MAINTENANCE AND FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis shall be put on POL (Petroleum, Oil and Lubricants) containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil) As soon as the work is finished, the contractor shall remove all his equipment, excess materials, debris, etc. generated by his work and shall evacuate them outside US Government installations.

G-10: COORDINATION IN MATTER OF SAFETY AND HEALTH

1. The law of 04 August 1996 related to the welfare of workers during the execution of their work and the royal decree of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section, of this royal decree has been set up during the elaboration of this project. Therefore, there is a safety and health plan related to this project for these specifications.

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System(EMS).pdf

The contractor shall comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (David Diricq, EPS Division, tel.068/27.54.46). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator shall be designated by the COR for the coordination in matter of safety and health during the execution of this project.

Within 15 calendar days after contract award, the contractor shall submit at least 4 proposals of execution-coordinator to the COR for approval with the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 completed by the royal decree of 19.12.2001)

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The COR has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 calendar days from the selection of the coordinator to make up and transmit to the COR, and provide the execution-coordinator a document with all complementary elements of the contractor’s offer that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the COR. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January 2001

1. To coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

2. To coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3. To draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

4. To write down the deficiencies of the various parties in the logbook, notify the COR of said deficiencies, and provide a copy of the deficiencies to the COR upon request;

5. To write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

6. To call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

7. To draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25 January 2001;

8. To organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

9. To coordinate the supervision of the proper application of work procedures;

10. To take all necessary precautions so that only authorized people have access to the work site.

11. At the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the COR, and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

1. To read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of R.D. of 25 January 2001 about temporary or mobile work sites;

2. To give advice to the COR and to make proposals in due time concerning the implementation and adaptations of the document described at item 2 of above mentioned article, during the previous phase described in that item 2 as well as during the execution of the work;

3. To participate in any meeting to which he is invited by the COR, and to set up himself any useful meeting with the COR, the contractor or any intervening party on the work site, for the execution of his mission;

4. To control the application of the hazards prevention measures described at item 3 of the above mentioned additional article;

5. To write down the contractor’s obligations deficiencies as foreseen in above mentioned item 3 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described at item 2, adapted if necessary. He has the sections of this document applied by the possible subcontractors if they apply to them.

5. During the execution of the work, the contractor updates the document described at item 2, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the COR’s request. If some update occurs on his own initiative, he informs the awarding party and the execution-coordinator. He takes into account any possible remark expressed by the COR.

In particular, he also provides the following information to the COR with a copy to the execution-coordinator:

− name of the subcontractor(s), the nature and cost of the work they are responsible for, the expected starting date and duration;

− traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people…) and for the area reserved for the work and workers, and the access rules;

− storage procedures and evacuation of materials and debris;

− work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he shall give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission. He shall invite him at any meeting where his presence is necessary for the accomplishment of his task. He shall participate in meetings where he is invited by the COR or the coordinator.

The contractor shall have the obligations of previous paragraph applied by possible subcontractors.

7. The compliance with the obligations described in items 2, 5 and 6 above is an integral part of this project.

The application of hazards prevention measures described at item 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (David Diricq, tel.068/27.5446).

G-11: ACCESS TO THE MILITARY INSTALLATION.

See Clause 5152.225-4001 Installation Clearance Requirements in the administrative/ contractual portion of this package.

AT Level I Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within [insert number of calendar days] calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

G-12: ANTITERRORISM AND OPERATIONS SECURITY REQUIREMENT

Access and General Protection/Security Policy and Procedures.

1. The contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2. Performance or Delivery in a Foreign Country. DFARS 252.225-7043. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country.

This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task-force commander policy and directives.

G-13: FINAL ACCEPTANCE OF WORKS

The final acceptance of the work shall be done in the presence of the COR and the contractor.

https://atlevel1.dtic.mil/at

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1

PRELIMINARY WORK AND DISMOUNTING

TP-1-01: Appropriate equipment

During the execution of the work, the contractor shall provide scaffoldings, ladders, elevator, and all other necessary equipment, as well as adequate workforce for a successful execution of the work. The contractor shall not use equipment from the U.S. Government (ladder, scaffolding, lift machines, etc.).

TP-1-02: Preparation of the work site, protection means and particular conditions

The contractor shall install a temporary site fence, type orange synthetic net or security strip, and shall execute all related work for this type of installation, in order to clearly delimit the working area.

The contractor is responsible for the supply of all the equipment, and the installation, dismounting and evacuation of the equipment at the end of the work.

TP-1-03: Dismounting

Dismounted and demolished items mentioned below include the removal and evacuation out of the military area of all debris resulting from the work. All debris shall be evacuated to an authorized public dump at the contractor’s expense. All dismounted items become the property of the contractor, unless otherwise specified in these specifications or on the work site by the

COR.

Any damage caused by the contractor’s personnel during the demolition work shall be repaired at his cost.

Where lighting posts are removed and not reinstalled, the concrete bases shall be removed;

supply cables shall be reconnected with a connection set and backfilled with earth

All security protections as described in the "General Regulation of labor protection - RGPT" shall be respected.

Items to be removed:

- 4 lighting posts to dismount for future reinstallation

- 9 lighting posts to dismount and evacuate

- 20 lighting frames to dismount and returned to the COR

- 9 concrete bases to be removed

TP-1-04: Cleaning

Cleaning during the work performance:

During the works the Contractor shall be responsible for the cleaning and the neat appearance of the work site. The debris generated by the works shall be removed weekly. If desired, the Contractor shall be allowed to store a dumpster on site at a location designated by the COR at the post award conference or pre-construction meeting. The cost of the cleaning being included in the unit price of the item referring to these works.

SECTION 2

EARTHWORK AND EXCAVATIONS

TP-2-01: Trenches in natural ground

Trenches shall be dug in order to lay all necessary cables (from an electrical substation or from an existing sidewalk cabinets up to each lighting posts).

Depth: 80cm.

Width: as necessary for the laying of the cables.

Cables shall be laid in the middle of a 20cm thick sand layer, and shall be protected with cable covers. 30cm below ground level, an appropriate marking ribbon shall be installed.

The backfill shall be executed by successive, 20cm thick, properly rolled layers. Stones and wastes of all kinds shall be removed from the backfill. All backfilled areas shall be leveled, raked and sowed. Earth in excess shall be evacuated out of the military area.

Concerns: title.

Unit: m.

TP-2-02: Drilling under the road

The technique of drilling is left to the discretion of the contractor The type of work, required diameter (necessary for the passage of the ducts) and the working depths are to be proposed in a complete submittals to the COR.

Underground drilling shall be at depths of 1.20 m and with a diameter able to install the tubes for the cables to be installed. Only one drilling shall be performed under the roadway regardless of the number of tubes and / or cables to be placed.

Required excavation site shall be performed in order to install the drilling machine on both side of the road.

Concerns: title Unit: m (from excavation site to excavation site)

TP-2-03: Opening and closing of concrete overlay

Sawing in the concrete overlay

All sawing operations in concrete shall be carried out on the whole thickness of the concrete, so as to show sharp and straight cuts. For a trench, the two cut lines shall be perfectly parallel.

Earthwork in concrete overlay

After sawing, earthwork shall be performed in the quantities and depth necessary to install the various cables. Excavating works shall be performed manually or mechanically, at the contractor's choice, without damaging the adjacent areas or the utilities, and leaving perfectly regular cuts.

All damages shall be repaired at the contractor's cost until entire satisfaction of the COR.

Water shall not be permitted to accumulate in the excavations. Water accumulation shall be immediately and effectively removed.

Protection of the formwork bottom.

After partial backfill and compaction of the trenches, the formwork bottom shall be protected by means of a geotextile with woven or non-woven membrane, at the contractor's choice, but meeting the requirements of para. 3.11 of general specifications Qualiroutes of the Ministry of Public Works. A sample shall be submitted to the COR's approval. During installation, a joint overlapping of at least 20 cm shall be foreseen, both transversally and longitudinally. All traffic on the membranes shall be forbidden prior to the installation of the foundation materials with sufficient thickness to prevent its piercing.

Foundation

Once the geotextile is placed, a foundation shall be laid. The foundation shall be made using a compound respecting the following requirements:

• + 85% of crushed material 0/20 with continuous granulation.

• + 15% of freshly granulated cinders.

• 2,5% to 4% of cement

The compounds shall be made in factory. The proportioning shall be regular.

The foundation shall be + 20 cm thick and shall be laid in layers of 10 cm maximum.

The work shall only be performed under dry weather conditions.

The foundation shall be properly compacted.

Polyethylene film

On the foundation, a polyethylene film 15/100 thick shall be laid. The overlap shall be at least 5cm wide and shall take into account the slope of the trench, in order to prevent any risk of concrete water loss. The film shall be kept in place for the whole duration of the concreting operations by all appropriate means. After installation of the film, all traffic of personnel or vehicle shall be prohibited. While pouring the concrete, the contractor shall see that no tear occurs.

Concrete

Composition of concrete

The concrete is composed of cement, natural sand, natural crushed stones, water and additives, if required. The water used for the work is clear, free of oils, acids, alkalis, organic materials, clay, and sugared material. If public water cannot be used, the water likely to be used must be the subject of analyses. The COR decides if the water can be used.

The sand used for the mortar shall be rough sand.

Sand equivalent: > 80% Content in organic materials: < 0.5% Content in CaCo3 (for road overlay only): < 50% Maximum content in particles < to 74 microns by humid way: < 2%

For all work requiring the use of cement, Portland cement without tricalcic aluminate (C3A) shall be used.

The concrete composition shall be at the contractor’s choice as far as its resistance to compression is of 400kg/cm at 7 days.

The pouring of the concrete shall conform to norm NBN 690.

Norm B.15 remains applicable unless otherwise specified in norm 690.

Product to be added to the cement

No additional product can be mixed to the cement without the COR’s approval.

The approved additional products designed to improve performances (i.e. to turn the mortar or concrete more dense, more resistant or waterproof, to improve its workability, to decrease its hydration temperature, to allow concreting during frost period, etc…) must be of good quality and used within the quantities recommended by the manufacturer.

Pouring of concrete

Concrete is always poured in one coat. All concrete which pouring, up to and including the protection by spreading the curing compound, is not finished within the 120 minutes that follow the emptying of the concrete mixer, is rejected and removed at the contractor’s expense. The re-plastering with mortar and watering of the concrete in order to facilitate the finish operations is prohibited. Concrete shall be made flush with adjacent slabs.

Concreting under cold weather

The concreting of the overlay is only authorized when the air temperature under shelter at 1.5m above ground, at 7 a.m., is superior or equal to +1oC, and when the night minimum temperature has not fallen under 0oC. For that purpose, the contractor shall install a maximum-minimum thermometer at the permanent disposition of the COR. However, the contractor must efficiently protect the overlay surface against frost, so that, for 48 hours after pouring, the concrete temperature at the top level of the overlay does not fall under 1oC.

Concreting under rain conditions

In case of important rain or showers resulting in a running of water on the overlay or foundation surface, the concreting is interrupted. Moreover, the contractor takes all dispositions to prevent the surface of the fresh concrete from being soaked by the rain. This condition is applicable to both the concrete poured in the formwork but not already vibrated, and the finished concrete. To that purpose, he disposes of sufficiently large coverings to cover the concrete.

Opening to traffic

Traffic on the overlay is authorized 7 days after pouring, or when the concrete has reached a resistance to compression of 400kg/cm2. At all locations where the contractor is required to ensure the passage, he takes all precautions to prevent the concrete from being damaged and to eliminate any cause that could damage the concrete quality.

Thickness

All new concrete shall be 20cm thick.

Execution of joints

The joint bottom shall be executed with a compressible panel, durable, of rugged texture, resisting to light, heat, humidity and frost-thaw cycles. Type: Flexcell or equal.

Then, the joint shall be filled with putty to be submitted to the COR’s approval (10 x 30mm groove).

The sealing compound used shall be cohesive, non-fragile, and shall adhere to concrete. It shall have all appropriate properties to prevent water from seeping into the joint, whatever the width changes due to the expansion or shrinkage of the concrete elements.

During very hot days, the sealing mass may not flow from the joint nor stick to vehicle tires; it cannot be altered during the heating process of the pouring operations.

Filling operations cannot be carried out by humid weather, and traffic shall be prohibited until hardening of the mass.

These joints shall be executed on both sides of the trench. If cross-joints were present, they shall also be redone.

Ducts

Under roads to be crossed, cables shall be laid in a ∅200 PVC ducts. A steel pull-wire shall be left inside.

Concerns: opening and closing of concrete overlay.

Unit: m, all included.

TP-2-04: Opening and closing of hydrocarbon overlay

Work to be executed:

sawing on the whole thickness of overlay. Same remark as in TP-1-02 demolition of hydrocarbon overlay and its foundation, evacuation of debris. Same remark as in TP-1-02 for possible damages earthwork to bury a ∅200 PVC duct with steel pull-wire backfilling and compacting of trenches up to the lower level of the formwork bottom protection of formwork bottom as in TP-1-02 foundation as in TP-1-02 supply, installation and compaction of a hydrocarbon coat, type IIIA – 7cm supply, installation and compaction of a hydrocarbon coat, type IA – 5cm

Concerns: opening and closing of hydrocarbon overlays Unit: m, all included.

TP-2-05: Earthwork for base

Earthwork (of dimensions required by the manufacturer of the lighting posts) shall be executed at the location of implantation of the light posts.

All excavated earth shall be evacuated out of the military area to an authorized public dump.

Concerns: title.

Unit: each.

SECTION 3

CONCRETE AND POSTS

TP-3-01: Concrete work

Concrete bases (of dimensions required by the manufacturer of the lighting posts) shall be executed to bear and anchor the posts. Concrete shall be made in factory (300kg of cement per m3), and shall be poured after insertion of a plastic sheet to be installed in one piece on all the walls of the hole to be concreted. The concrete shall be vibrated in the mass and smoothed on its surface. The last 10 centimeters shall be fitted with a formwork, in order to show perfectly neat faces and edges.

Channels shall be foreseen to bring the cables from the trench to the post base.

All requirements described in TP-1-02 related to the composition, possible additives, execution and restrictions due to bad weather conditions concerning concrete shall also be applicable in this paragraph.

Holes for the anchoring bolts of the post bases shalll be foreseen.

Concerns: concrete work for the post bases.

TP-3-02: Lighting posts

The posts (height: 10 and 12m) shall be of column type and shall be of similar type and finishing as the ones already installed.

General characteristics

Type: - columns, 10m high,

- lighting posts 12m high with arm 3m long

- existing lighting posts 12m high with arm 2m long (these posts are stored on storage area on Chievres Air Base), fitted with square base plate with holes for anchoring with anchor rods in the concrete mass protected by hot dip galvanizing top fitted with a special part for the fastening of a lighting frame bottom fitted with a small access door inside equipment:

- insulating base plate with connection terminals to the exterior cable and frames

- automatic fuses to insulate the lamp from the circuit

- earth terminal for connection of the exterior conductor and lighting frames

Each post shall be fitted with an identification mark mentioned on the as-built drawing the contractor shall provide to the COR.

On straight sections, the contractor shall properly align the posts.

The final implantation must be approved by the COR before any earthwork.

Concerns: fixed light columns.

SECTION 4

ELECTRICAL INSTALLATION

TP-4-01: General

a. Description of the work

The work consists of:

supply and installation of light fixtures connections + all necessary protections in existing sidewalk cabinets connections + all necessary protections in the electrical substations connection of all light fixtures supply and installation of all cables (all sections shall be calculated by the contractor and submitted to the COR’s approval

b. Documents to be provided

Before ordering any material, the contractor shall provide for approval the technical documents for each proposed appliance and equipment, with a detailed description of the characteristics. He shall also provide a detailed calculation of the photometric performances of each light fixtures types that confirms the required values are met.

The COR shall have at least 15 days to review/comment/approve these documents.

c. Technical provisions

TB 101 issued in 1978 and TB 400 for the "mechanical and electrical installations".

Once the work is completed, the Contractor shall submit a certificate issued from a recognized organization approved by the BELAC governmental authority attesting that the installations are conform to the RGIE.

The following description of the work to be achieved as well as the indications mentioned on d are only limited to the minimum requirements of the U.S. Army. If in accordance with the RGIE provisions the specifications and drawings must be modified the Contractor shall have to perform all the required works within the frame of both specifications and the contract without any additional cost.

d. Shop drawings and as-built drawings

The contractor shall provide following drawings (see § G-05):

a complete single-line diagram (relays and distribution) of all the installation, with substations, sidewalk cabinets, cables, light fixtures and controls electrical diagram of all sidewalk cabinets complete and accurate drawing of cable layout and light posts

e. Characteristics of distribution network

The available voltage is 380V between phases with neutral.

TP-4-02: Light fixture

a) General description (type la, lb and lc)

The light fixture is of traffic type. It shall emit white light (neutral ~4000K). The optic block is composed of static monochromatic LEDs equipped with lenses, organized on the principle of “photometric motor”. It is the addition of photometric distributions according to adapted lenses.

The orientation and slope of the light fixture allow to characterize the desired photometry.

The light fixture is made of metallic alloy injected for its body.

Electrical auxiliaries are built-in the light fixture. The functioning of the light fixture is ensured between -20oC and 35oC.

The light fixture shall not weigh more than the limit authorized by the posts.

The light fixture shall be of RAL color to be determined in the order by the COR.

The light fixture is fitted with a stuffing gland.

b) Mechanical characteristics (type Ia, Ib and Ic)

I. Protection against the intrusion of solid and liquid bodies (IP)

The minimum protection factor is:

- IP65 for the compartment with the auxiliary fixture

- IP66 for the optical compartment according to norm NBN C 20-529 and tested according to norms NBN EN 60598-1 and 60598-2-3.

II. Resistance to shocks (IK)

Light fixtures shall comply at a minimum to protection factor IK07 according to norm NBN EN 50102.

III. Fastening

The light fixture shall be equipped with a fastening system for 60mm diameter end piece.

Installation shall be vertical or horizontal.

The fastening of the light fixture cannot cause any damage (for instance drilling of additional holes) to the post, post arm or light fixture.

At the end of the post, on the arm or wall console, the fastening piece must be kept with several stable bolts (the use of bolts in synthetic matter is not authorized) or a system with the same safety guarantee. This fastening piece creates three support areas preventing the light fixture from tilting or rotating around the end of the support. The fastening system of the light fixture can be dismounted from its support, so that a damaged light may be easily dismounted.

If an adapted piece is used, all required tests shall be carried out with this piece (wind tests according to NBN EN 1991-1-4, vibration tests according to NBN EN 60068-2-6, corrosion tests according to NBN EN 60598-1, IP tests according to NBN EN 60598-1,-2,-3, IK tests according to norm NBN EN 50102, etc.).

IV. Protection against corrosion

The light fixture must be protected against corrosion, taking into account all specific requirements in matter of resistance against corrosion of…