A23_Site Visit Agenda Final 17OCT2023.pdf

U.S. Army Corps of Engineers Carlyle Lake Project Office

801 Lake Road Carlyle, IL 62231

St. Louis District – Carlyle Lake Project Office

US Army Corps of Engineers

Site Visit Sewage Treatment and Lift Station Services at Carlyle Lake Solicitation W912P923Q0034 17-Oct-2023

1. Introductions

• Sign in sheet

• Jody Harris – Anticipated COR

• Carlyle Lake Personnel– Anticipated QA

• Mary Ann Coventry – Contract Specialist

2. Purpose of this solicitation meeting

• FAR 52.237-1 SITE VISIT (APR 1984)

“Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.”

• All questions about this solicitation should be submitted in writing and emailed to the Contracting Division of USACE.

Point of Contact for all solicitation questions is/are:

Mary Ann Coventry – Contract Specialist Email: mary.a.coventry@usace.army.mil Work Phone: (217) 774-3951 X 7020

Rebekah Lamb – Contractor Officer Email: rebekah.lamb@usace.army.mil Work Phone: (618) 724-2493 X 7110

• The solicitation package is posted on www.sam.gov, which can be accessed at https://sam.gov/opp/66f6fad83db3439595306b3704eed71f/view. Amendments to the solicitation will be posted here, potential offerors are responsible for checking the website for updates.

mailto:mary.a.coventry@usace.army.mil mailto:rebekah.lamb@usace.army.mil

801 Lake Road

3. General Overview of Requirement

• The U. S. Army Corps of Engineers, St. Louis District, is seeking a company to provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to operate, maintain, test, and repair a wastewater treatment plant, a wastewater land treatment facility, maintain and repair sewage lift stations and gravity collection systems; and sample potable water distribution systems, swimming beaches, and public use areas located on project public lands at the Carlyle Lake Project.

• Contractor shall be in compliance with USACE EM 385-1-1.

• 1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall designate, in writing, a quality control inspector, who’s duty shall be to verify contract compliance of all work performed in the PWS and notify the COR of anything that requires immediate attention. The contractor’s quality control plan shall be provided to the COR at the pre-work conference for acceptance prior to initiating work. If the plan is judged not to be adequate and is disapproved by the Government, the contractor must revise the plan and submit it to the COR for acceptance within five (5) working days after contract award.

• 1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

• 1.5.14 PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits and for complying with any applicable Federal, State and Municipal Laws, codes, and regulations in connection with the completion of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his/her fault or negligence; shall take proper safety and health precautions to protect the work, the workers, the public and all the property of others; and shall be responsible for all materials delivered and work performed under contract

• 1.5.14.1 Personnel: Within five (5) days of receipt of contract award, the Contractor shall furnish a statement indicating the normal composition of his workforce. A copy of each current license and certification, operator(s) name, address, phone number, and social security number must be supplied to the Contracting Officer or his authorized representative within five (5) days after the date of award of contract.

801 Lake Road

• 1.5.14.2 Plant: Persons responsible for operation of the wastewater treatment plant and land treatment system under this contract shall have a minimum of one year experience in operation and testing a Wastewater Treatment Plant, must possess an Illinois Class 2 Wastewater Operator’s License. The licensed Class 2 Operator is required to perform plant inspections and O & M onsite a minimum of two days a week.

• 1.5.14.3 Lift Stations: Persons operating or performing work on the sewage lift stations and the collection system under this contract shall have a minimum of one year experience in operation, must possess an Illinois Class 4 Collection Systems License and must be certified in the State.

• 1.5.14.4 Water: Persons performing work on the potable water systems shall have or be supervised by a qualified individual with an Illinois, Class C, Water Supply Operator Certification and an Illinois, Class 2, Wastewater Certification.

• In the event of an error, the Site Visit notes contained herein do not take precedence over anything contained within the official solicitation at SAM.gov contained in the link here within.

4. Quote Submittals

• This is a Request for Quote (RFQ).

• Offerors shall submit a completed price schedule, signed covered page of Solicitation SF 1449, and signed cover page of any SF30 Amendments

5. Vendor Questions and Concerns

6. Due Dates (must be submitted via email to Contract Specialist)

• Questions due 10AM CST, October 18, 2023

• Quotes due 10AM CST, October 23, 2023

7. Job Site Walkthrough