A21_23Q0034 Solicitation Final KO.pdf

SEE ADDENDUM

(No Collect Calls)

W912P923Q0034 05-Oct-2023

b. TELEPHONE NUMBER

(217) 774-3951 X 7020

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 19 Oct 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARY A COVENTRY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 965110 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CARLYLE LAKE / KASKASKIA NAV PROJ

BRENT SCHNEIDER

US ARMY ENGR DIST ST LOUIS

801 LAKE ROAD

CARLYLE IL 62231-1267

TEL: 618-594-2484 (6104) FAX: 618-594-8569

314 331-8746FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,000,000

NAICS:

221320

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P923Q0034

Section SF 1449 - CONTINUATION SHEET

SOLICITATION INFORMATION

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 221320, with a small business size standard of $35,000,000 annual average receipts (total or gross income) over the past three years.

The U. S. Army Corps of Engineers, St. Louis District, is seeking a Contractor a company to provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to operate, maintain, test, and repair a wastewater treatment plant, a wastewater land treatment facility, maintain and repair sewage lift stations and gravity collection systems; and sample potable water distribution systems, swimming beaches, and public use areas located on project public lands at the Carlyle Lake Project.

Please review Instructions to Offerors, Price Schedule, Performance Work Statement, and Appendices contained herein for description of requirement.

Period of Performance 5 Years (One-Year Ordering Periods) from Time of Award plus optional 6 Month Extension

Place of Performance Address: Carlyle Lake Project Office

801 Lake Road Carlyle, IL

Postal Code: 62231

Country: UNITED STATES

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Only (Price must be considered fair and reasonable by the Contracting Officer).

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award.

Offerors must complete annual representations and certifications online in the System for Award Management in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (b)(2) of the provision is applicable, a written submission is required.

The Government reserves the right to cancel this solicitation.

All quoters must submit the following:

Complete and return Price Schedule Sign and Return Cover Page of Solicitation SF 1449 Sign and Return Cover Page of Any SF 30 Amendments to Solicitation

All quotations must be sent electronically to Contract Specialist, Mary Ann Coventry, at the below email address by 10:00 AM (CST) on Thursday, October 19, 2023. The electronic quotes shall be in Portable Document Format (PDF) compatible with Adobe Reader.

Quotes should be emailed:

Email: mary.a.coventry@usace.army.mil Phone: 217-774-3951 ext 7020

Submission must be received not later than 10:00AM CST, Thursday, October 19, 2023, to Contract Specialist, Mary Ann Coventry. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1. Submissions will only be accepted by electronically via email.

There will be NO Site Visit. See FAR 52.237-1 for more information.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Mary Ann Coventry, by 10:00AM CST, Thursday, October 12, 2023.

INSTRUCTIONS TO OFFERORS

Instructions to Offerors

1. PRICE SCHEDULE: Offerors must quote on all line items and provide all requested offeror’s information in the Price Schedule in this solicitation. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Only (Price must be considered fair and reasonable by the Contracting Officer). Please refer to FAR 52.212-2, “Evaluation- Commercial Products and Commercial Services”

2. DOCUMENTS TO RETURN: In order to be considered responsive, offerors must complete and return all the following:

Complete and return Price Schedule

Sign and Return Cover Page of Solicitation SF 1449

Sign and Return Cover Page of Any SF30 Amendments to Solicitation

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page 1 of the solicitation, at the email indicated. Please email the Contract Specialist and include, “Quote for Solicitation, SOLICITATION NUMBER (Input the actual number)” in the subject line and submit to the contract specialist, Mary Ann Coventry, mary.a.coventry@usace.army.mil

3. REQUIRED DOCUMENTS: After award, the Contractor shall provide Quality Control Plan, Safety Data

Sheets, Licenses and Certifications, and E-verified candidate list by the dates specified in the Performance Work Statement.

4. SPECIAL INSTRUCTIONS:

a) Thoroughly read the PERFORMANCE WORK STATEMENT and APPENDICES, attached herein to the solicitation. Your quote should be based on the requirements of the job and what it will take to successfully complete the job. Be aware that you must have all equipment needed to fulfill requirements of the contract before the starting date of the contract.

Refer to FAR 52.212-1 Instructions to Offerors for full description and FAR 52.212-2 Evaluation – Commercial Items in this solicitation for more information.

PRICE SCHEDULE

PRICE SCHEDULE

0001 Ordering Period 1 Sewage Treatment and Lift Station Services

SUBCLIN

UNIT

TYPE

QTY UNIT PRICE TOTAL AMOUNT

0001AA MARCH MONTH 1

0001AB APRIL MONTH 1

0001AC MAY-

SEPTEMBER MONTH 5

0001AD OCTOBER MONTH 1

0001AE NOVEMBER-

FEBRUARY MONTH 4

ORDERING PERIOD 1 TOTAL

1001 Ordering Period 2 Sewage Treatment and Lift Station Services

UNIT

TYPE

1001AA MARCH MONTH 1

1001AB APRIL MONTH 1

1001AC MAY-

1001AD OCTOBER MONTH 1

1001AE NOVEMBER-

ORDERING PERIOD 2 TOTAL

2001 Ordering Period 3 Sewage Treatment and Lift Station Services

UNIT

TYPE

2001AA MARCH MONTH 1

2001AB APRIL MONTH 1

2001AC MAY-

2001AD OCTOBER MONTH 1

2001AE NOVEMBER-

ORDERING PERIOD 3 TOTAL

3001 Ordering Period 4 Sewage Treatment and Lift Station Services

UNIT

TYPE

3001AA MARCH MONTH 1

3001AB APRIL MONTH 1

3001AC MAY-

3001AD OCTOBER MONTH 1

3001AE NOVEMBER-

ORDERING PERIOD 4 TOTAL

4001 Ordering Period 5 Sewage Treatment and Lift Station Services

UNIT

TYPE

4001AA MARCH MONTH 1

4001AB APRIL MONTH 1

4001AC MAY-

4001AD OCTOBER MONTH 1

4001AE NOVEMBER-

ORDERING PERIOD 5 TOTAL

5001 FAR 52.217-8 6 Month Extension Sewage Treatment and Lift Station Services

NOTE: ORDERING PERIOD 5 PRICES SHALL BE USED FOR THIS OPTION

SUBCLIN

UNIT

TYPE

QTY UNIT PRICE TOTAL AMOUNT

5001AA DECEMBER-

FEBRUARY MONTH 3

5001AB MARCH MONTH 1

5001AC APRIL MONTH 1

5001AD MAY MONTH 1

OPTIONAL 6 MONTH EXTENSION TOTAL

ORDERING PERIOD 1 TOTAL $_________________

ORDERING PERIOD 2 TOTAL $_________________

ORDERING PERIOD 3 TOTAL $_________________

ORDERING PERIOD 4 TOTAL $_________________

ORDERING PERIOD 5 TOTAL $_________________

OPTIONAL 6 MONTH EXTENSION TOTAL $_________________

GRAND TOTAL $_________________

Company Name:_______________________________________________________________________________

UEI No./Cage Code: ___________________________________________________________________________

POC/Owner Name: ____________________________________________________________________________

Phone No./Email_______________________________________________________________________________

Signature_____________________________________________________________________________________

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Sewage Treatment & Lift Station Carlyle Lake, Illinois

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide sewage treatment and lift station services at Carlyle Lake, located in Clinton County, Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-20-D-0007). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to operate, maintain, test, and repair a wastewater treatment plant, a wastewater land treatment facility, maintain and repair sewage lift stations and gravity collection systems;

and sample potable water distribution systems, swimming beaches, and public use areas located on project public lands at the Carlyle Lake Project. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (KO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. The result of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Period of Performance: 5 Years from Date of Contract Award

1.5 General Information:

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall designate, in writing, a quality control inspector, who’s duty shall be to verify contract compliance of all work performed in the PWS and notify the COR of anything that requires immediate attention. The contractor’s quality control plan shall be provided to the COR at the pre-work conference for acceptance prior to initiating work. If the plan is judged not to be adequate and is disapproved by the Government, the contractor must revise the plan and submit it to the COR for acceptance within five (5) working days after contract award.

1.5.2. Daily Inspection Reports: A report must be submitted by the contractor’s QC or manager daily by no later than 3:30 p.m., to the COR and shall include the following: inspector’s name, contract number, date, time, inspector’s time in/ out of each area, safety violations, list of damaged, inoperable, or vandalized facilities, any facilities closed temporary by the QCI stating why, and the inspector’s signature.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The contractor may be required to work on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Day Independence Day Christmas Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 a.m. and 4:00 p.m. Sunday through Saturday, including holidays. The Government reserves the option, should it become necessary, to decrease, increase, add or eliminate services, service frequencies and/or facility quantities in any or all recreation areas or portions of recreation areas. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Carlyle Lake Project, Carlyle, Illinois.

1.5.6 Type of Contract: The government will award a Firm-Fixed Price contract.

1.5.7 Security Requirements: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.1 Access and General Protection/Security Policy and Procedures: This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Proposed language:

"All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

1.5.7.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.5.7.3 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.5.7.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award.

1.5.7.5 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer Representative. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.8 Special Qualifications: The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS.

1.5.9 Pre-Work Conference/Periodic Progress Meetings: The Contractor agrees to attend an in-person pre-work conference within five (5) days of contract award convened by the Contracting Officer’s Representative (COR), the contracting activity, or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: Government POCs will be provided at contract award. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available at all times while work is scheduled to be completed.

1.5.12 Identification of Contractor Employees: At a minimum, employees must wear a short-sleeved shirt, supplied by the contractor with identification of the contractor’s organization or logo, without abusive language and/or pictures, safety shoes as stated in EM-385-1-1, “Safety and Health Requirements Manual”, and long pants without holes, no shorts will be allowed. The design of employee uniform shirts shall be subject to the approval of the COR.

All contract vehicles shall be identified with the company name or logo, type of business, address and phone number displayed on both sides of the vehicle. Professionally done hand lettering, magnetic signs, or pressure sensitive decals with 1 ½” or larger lettering may be used to comply with the specifications. The signs shall be subject to the approval of the COR.

1.5.13 SAFETY REQUIREMENTS AND REPORTS: The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM 385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, and supplements there to, copies of which are available online at https://www.usace.army.mil/Missions/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual/

1.5.13.1 OSHA Safety and Health Requirements: Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.5.13.2 Vehicle Safety and Driving Procedures: Employees shall not drive off the paved gravel or access roads at any time without prior approval of the COR. No vehicles shall be left unattended on the project for any extended periods of time. Vehicles shall be operated in accordance with posted regulations and traffic control signs. Any vehicle that is not parked in a designated parking space, shall utilize their hazard lights. The COR will closely monitor the contractor’s vehicle speed and driving habits in recreation areas.

1.5.14 PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits and for complying with any applicable Federal, State and Municipal Laws, codes, and regulations in connection with the completion of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his/her fault or negligence; shall take proper safety and health precautions to protect the work, the workers, the public and all the property of others; and shall be responsible for all materials delivered and work performed under contract.

1.5.14.1 Personnel: Within five (5) days of receipt of contract award, the Contractor shall furnish a statement indicating the normal composition of his workforce. A copy of each current license and certification, operator(s) name, address, phone number, and social security number must be supplied to the Contracting Officer or his authorized representative within five (5) days after the date of award of contract.

1.5.14.2 Plant: Persons responsible for operation of the wastewater treatment plant and land treatment system under this contract shall have a minimum of one year experience in operation and testing a Wastewater Treatment Plant, must possess an Illinois Class 2 Wastewater Operator’s License. The licensed Class 2 Operator is required to perform plant inspections and O & M onsite a minimum of two days a week.

1.5.14.3 Lift Stations: Persons operating or performing work on the sewage lift stations and the collection system under this contract shall have a minimum of one year experience in operation, must possess an Illinois Class 4 Collection Systems License and must be certified in the State.

1.5.14.4 Water: Persons performing work on the potable water systems shall have or be supervised by a qualified individual with an Illinois, Class C, Water Supply Operator Certification and an Illinois, Class 2, Wastewater Certification.

1.5.15 SCHEDULES: See Attachment 4 – Technical Exhibit 4 Schedule for required schedule and frequency of services. Changes to this schedule must be approved by the COR.

1.5.16 SCHEDULE CHANGES: The government reserves the option shall it become necessary, to decrease, increase, add or eliminate services, service frequencies and/ or facility quantities in any or all recreation areas or portions of recreation area. The Government may, at any time during the duration of this contract, open or close any recreation area or any portion of a recreation area and add or delete any services in the recreation area. In addition, it is anticipated that non-scheduled services may be required due to special situations. The Contracting Officer Representative may, on special occasions such as major holidays or special events, or in instances of high usage, change or reschedule a service frequency to provide public safety and avoid conflicts with increased visitation. This type of service is often difficult to schedule in advance. A modification will be issued to adjust CLIN price.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Utilities: The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2. Reimbursement for Replacement Parts and Repairs: The Contractor is responsible for the maintenance and repair of the wastewater treatment plant, land treatment system, sewage list stations, waters distribution systems, operations buildings and appurtenant facilities and equipment. On rare occasions, specialized repairs and/ or replacement parts may be reimbursed to the contractor if approved by the COR. The contractor shall report these specialized repairs to the COR and if requested, the contractor shall submit a letter report describing the part or repair and explain why the contractor is not capable of making the repair. The report shall include an estimated cost of repair, a time schedule, and list of subcontractors capable of performing the work. The contractor shall not engage the services of a subcontractor without authorization from the COR.

3.2.1 The Contractor will be reimbursed for all COR approved replacement parts and repairs. The contractor is responsible for the payment of these costs up to a total of $2,000.00 per repair. Within 15 days after the work is accepted, the Contractor shall document and submit any warranty claims to the COR. The contractor will not be reimbursed for parts replaced under warranty. The Contractor shall document all replacement part installation in the daily log of the system. All parts become the property of the Government. Any replacement parts or repairs anticipated to exceed $2,000.00 will be procured by the government.

3.2.2 Payment for all repairs shall be requested by the contractor when the aggregate amount of such repairs equals or exceeds $1,000.00.

3.3. Equipment: Not Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, and services required to perform work in accordance with the PWS. If the contractor is unable to accomplish work within the requirements and timeframe specified, the contractor shall immediately obtain additional equipment, materials, and supplies necessary to fulfill the requirements. All equipment, materials, and supplies shall be removed from Government property at the end of each working day unless otherwise approved by the COR.

4.2 Materials: The contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS. All equipment and materials shall be maintained in a safe operating condition complying with all requirements in accordance with EM 385-1-1. The contractor will furnish all tools, chemicals, chlorine, paint, disinfectants, soaps, cleaning compounds, detergents, lubricants, and any other materials required to operate, repair, maintain, clean, service and maintain sanitary conditions, shall be approved by the Contracting Officer or his authorized representative.

4.3 Safety Data Sheets: The Contractor shall be responsible for obtaining the most recent "Safety Data Sheets" from the manufacturers for all cleaning solutions or agents, insecticides, enzymes or bacterial agents, disinfectants, graffiti remover, or any other supplies of a chemical nature used in the operation of this contract. All MSDS sheets must be submitted to the COR for approval prior to beginning any services required by this contract.

4.4 Equipment: The contractor shall provide any/all equipment required to meet the requirements IAW this PWS.

All equipment shall be maintained in a safe operating condition.

4.5 Personnel: Within ten (10) days of receipt of contract award, the Contractor shall furnish a statement indicating the normal composition of his workforce. A copy of each current license and certification, operator(s) name, address, phone number, and social security number must be supplied to the Contracting Officer or his authorized representative within ten (10) days after the date of award of contract.

4.6 Permits and Responsibilities: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits and for complying with any applicable Federal, State and Municipal Laws, codes and regulations in connection with the completion of the work. The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his/her fault or negligence;

shall take proper safety and health precautions to protect the work, the workers, the public and all the property of others; and shall be responsible for all materials delivered and work performed under contract.

4.7 Payment Schedule: Payments will be made monthly. The Contractor shall provide monthly invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

- Name and address of the Contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

- Invoice date and number

- Entire Contract number

- Name and address of official to whom payment will be sent

- Period of performance covered by the invoice

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall furnish all labor, equipment, and materials necessary to operate, maintain, repair, and perform testing for a package wastewater treatment plant; a wastewater land treatment facility; operate, repair, and maintain sewage lift stations and gravity collection systems; and the sampling and testing of potable water distribution systems, swimming beaches, and public use areas located on the public lands at the Carlyle Lake Project, Carlyle, Illinois. All work shall be performed in accordance with the schedules and specifications contained herein and completed to the satisfaction of the Contracting Officer or his/her authorized representative.

5.2. Facilities Serviced.

5.2.1 BOULDER SEWAGE TREATMENT PLANT. The Boulder Sewage Treatment Plant is an 20,000 GPD moving bed biofilm reactor (MBBR) sewage treatment plant consisting of an equalization tank, biological reactor, settling tank, disinfection system, aerobic digester, aeration equipment, chemical feed systems, tertiary filtration system, and other related facilities.

5.2.2 COLES CREEK WASTEWATER LAND TREATMENT FACILITY. The Coles Creek Wastewater Land Treatment Facility consists of a 3-acre stabilization lagoon and a spray field with two parallel irrigation systems located approximately 675 feet from the edge lagoon. The wastewater influent flows directly into the stabilization lagoon from lift stations located in the Coles Creek Campgrounds. The irrigation system consists of a wet well, two 88 GPM 7.5 hp vertical turbine pumps, two electrically operated globe valves, a distribution header, lateral piping, drain valves, risers, sprinkler heads and electrical controls.

5.2.3 DUPLEX SEWAGE LIFT STATIONS.

AREA MAKE HP PHASE

Dam West Day Use #1 (shower building) Flygt 6.5 3 Dam West Day Use #2 (comfort station) Meyers 3 1 Dam West Marina Barens 2 1 Dam West Campground Flygt 5.4 1 West Spillway Flygt 23 3 East Spillway Flygt 11 3 McNair Group Area #1 (beach) Flygt 3 1 McNair Group Area #2 (hill) Flygt 3 1 McNair Group Area #3 (shower building) Hydromatic 3 1 Coles Creek Day Use Flygt 4 3 Coles Creek Campground #1 (loop 1) Meyers 5 1 Coles Creek Campground #2 (loop 4) Flygt 3 3 Coles Creek Campground #3 (loop 5) Flygt 11 3 Coles Creek Campground #4 (Lotus) Meyers 3 1 Boulder Day Use Flygt 2.4 1 Boulder Campground Meyers 3 1 Maintenance Area Flygt 5.4 1 Visitor Center Meyers 2 1 Main Dam East Side Drainage Flygt 5 3

5.2.4 SWIMMING BEACHES. The contractor will collect water samples and monitor fecal coliform at the public swimming beaches located at Keyesport, Dam West, McNair, Coles Creek recreation areas and the Harbor Light Bay subdivision beach.

5.2.5 MARINAS. The contractor will collect water samples and monitor fecal coliform within the harbors at Tradewinds Marina, Carlyle Sailing Association, West Access Marina, and Boulder Marina.

5.2.6 POTABLE WATER DISTRIBUTION SYSTEMS. The contractor will collect samples to monitor the chlorine residuals and the presence of E. coli and total coliform at the Coles Creek and Boulder campgrounds and the Dam East/South Shore Recreation Area.

5.3. Inspection, Operation, and Maintenance.

5.3.1 The Boulder sewage treatment plant, Coles Creek wastewater land treatment facility, sewage collection systems and lift stations shall be inspected for proper operation, maintenance, and repair in accordance with the schedule in technical exhibit 4, or as designated by the COR. Inspection, Operation and Maintenance shall also be performed on Memorial Day, the Fourth of July, and Labor Day if the holiday does not fall on a Sunday, Wednesday, or Saturday.

5.3.2 The Contractor shall be responsible for the operation and maintenance of the Boulder Sewage Treatment Plant and the Coles Creek Wastewater land treatment facility. This includes, but is not limited to operation of valves, pumps, blowers, piping, and controls for the various stages of treatment to meet the effluent standards required by the IEPA.

5.3.2.1 The wastewater treatment plant and land treatment facility buildings shall be cleaned once each month during a regularly scheduled maintenance visit. Sinks, floors, etc., shall be scrubbed using detergents, cleaners, and miscellaneous supplies as necessary. All supplies in buildings shall be stored in an orderly manner. The electric panels and equipment cabinets shall be kept clean. In addition, the Contractor shall keep the stabilization lagoon and embankments of the land treatment system free of rodents.

5.3.2.2 Maintenance includes continuous touch up painting of items to prevent corrosion, rust, and unsightly appearance. Items include the operator and chemical buildings, the wastewater land treatment system, the wastewater treatment plant (not to include the interior walls of the plant below waterline) and all appurtenant items including pipes, pumps, motors, gratings, covers, etc. All paint and supplies shall be furnished by the Contractor with the color and formula of paints approved by the COR. Surfaces to be painted shall be cleaned prior to applying paints to remove dirt, grease, rust, and existing loose paint, cracked or non-adherent. Paint shall not be applied to surfaces when temperature and moisture conditions are not appropriate. Finished coating shall be free of bubbles, runs, drops, ridges, brush marks, etc., with no variation in color, texture, and gloss.

5.3.2.3 Each sewage treatment plant and wastewater land treatment facility inspection shall be recorded in a Government furnished logbook at each site. Entries shall include the date, time, elapsed time meter readings, flow meter readings, maintenance performed, pertinent problems encountered and operator(s) signature.

5.4. Boulder Sewage Treatment Plant.

5.4.1 Maintenance shall be performed on the sewage treatment plant in accordance with the manufacturer's manuals on file in the plant operator’s building furnished with the pumps, motors, gears, flow meters, cathodic protection, etc., and adjustment of valves, pulleys for belt-drive items, etc. This includes and is not limited to lubrication, adjustments, replacement, and calibration. Winterization and de-winterization of the Boulder Sewage Treatment Plant shall be performed in accordance with the manufacture’s manual on file, following standard operating procedures provided in the O&M manual.

5.4.2 The sewage treatment plant shall be hosed down to prevent sludge build-up on the side walls, piping troughs, etc. All floating solids shall be removed and disposed of in a sanitary landfill. Once per week, the plant shall be thoroughly cleaned to include the hosing down of the plant as described above, the scraping of sidewalls and bottom of the aeration and settling tanks and the removal of algae growth followed by washing of the affected surfaces. All piping (air diffuser lines, sludge return lines, etc.) that may become clogged during operation of the plant shall be cleaned by the Contractor.

5.4.3 Leaves and debris within the fenced plant area and 5 feet around the fence shall be raked and disposed of as necessary to prevent clogging of the wastewater system. The sewage treatment plant area (five feet outside perimeter fence) shall be kept mowed by the contractor. The grass will be maintained at a height of not less than three (3) inches and will not be allowed to grow to a height greater than six (6) inches.

5.4.4 The Contractor is responsible for monitoring, furnishing, and adding chemicals to the treatment plant (i.e., sodium aluminate, polymers, chlorine, and other chemicals) as required by applicable State or Federal effluent limitations. During low flow periods the Contractor shall furnish and add activated sludge and other acceptable food sources necessary to sustain bacteria life in extended aeration plants.

5.4.5 The Contractor is responsible for wasting sludge from the extended aeration plant when necessary. Sludge may be wasted to the sludge drying beds, within the treatment plant complex. Disposal of dried sludge from the drying beds shall be directed by the COR to a location on Government land. Contractor shall fulfill all documentation for IEPA approval. If sludge is removed from the lake project, it must be disposed at an approved IEPA site.

5.4.6 The sewage treatment plant shall be operated within the limits established by the State and by the Federal Environmental Protection Agency's National Pollutant Discharge Elimination System Permit (NPDES). This includes present established limits as well as new limits established in the future during the duration of this Contract.

The present established effluent limits for the Boulder Sewage Treatment Plant will be provided to contractor. The contractor shall keep posted a copy of the sewage treatment plant NPDES permit inside the operations building.

Failure of any plant to meet established effluent limitations shall be reported within 24 hours to the COR or his authorized representative.

5.5. Coles Creek Wastewater Land Treatment Facility.

5.5.1 Maintenance on the land treatment facility shall be performed in accordance with manufacturer's manuals for all pumps, motors, gears, flow meters and other equipment. This shall include but not be limited to lubrication, adjustment, replacement, and calibration.

5.5.2 The contractor will mow and trim within the limits of the fence and up to 15 feet outside the fence around the lagoon keeping the height of the grass maintained between three (3) and six (6) inches. Trimming along the fence includes both sides of the fence perimeter. Through a minimum of a monthly application, the Contractor shall control cattails, duckweed, algae, and other aquatic vegetation in the stabilization lagoon by use of approved chemicals. During the period of operation, the contractor shall be responsible for keeping vegetation from growing in the lagoon, rocked slopes, rocked areas adjacent to pond and the rocked drive approach to the fence. The height of the grass on the rock slope shall not exceed six (6) inches.

5.5.3 The contractor shall pick up…