19R0039_Revised_Appendices_01NOV2019.pdf

APPENDIX E

APPENDIX F

4’’ SQUARE STEEL KEEPER

POST WITH A WELDED EYE

2’’ FROM THE TOP AND SIDE

AND 18’’ STAINLESS STEEL

CHAIN AND ONE HOOK ON THE

END

8’-0’’

EYE WELDED TO THE

SIDE OF THE GATE,

2’’ FROM THE END,

FOR THE HOOK AND

CHAIN

GATE

4’’ SQ. STEEL KEEPER POST

WITH A WELDED EYE AND

18’’ OF STAINLESS STEEL

CHAIN AND HOOK

TOP VIEW DETAIL #2

8’-0’’

6’’ AND 4’’ POST

GROUND LEVEL

SIDE VIEW DETAIL

CONCRETE

APPENDIX E

‘‘E’’

BICYCLE TRAIL GATE

QUALITY ASSURANCE SURVEILANCE PLAN

ST. LOUIS DISTRICT

REND LAKE MANAGEMENT OFFICE

Contract Number:

Project: PARK REHABILATION EQUIPMENT RENTAL SERVICES

Location: REND LAKE, BENTON, IL

Contractor:

Subcontractor:

Date of Contract:

Completion Date:

Duration: 5 Year Ordering Period

Contract Amount: $15,000.00 Minimum Guarantee $5,000,000.00 Cumulative Maximum over 5 years

Date of Plan: February 2019

Prepared By: Jackie M. Taylor Operations Manager / Contracting Officer’s Representative

1. Purpose

2. References

3. Project Description

4. Responsibilities/Duties

a. Contracting Officer

b. Contracting Officer's Representative

c. Ordering Officers

d. Inspectors Responsibilities

e. Contract Quality Assurance Coordinator

f. Contract Quality Assurance Inspector

5. General

a. Quality Assurance

b. Specialized Assistance

c. Training

d. Quality Assurance Plan Review/Revision

APPENDICES:

F.1 Quality Assurance Inspection Activities

F.2 Format for Coordination Meeting

F.3 Coordination Meetings

F.4 Contractor's Quality Control Report Review

F.5 Quality Assurance Reports

1. PURPOSE - This plan will ensure contractor compliance with contract requirements. The government representatives will use this plan along with the Contractor's Quality Control Plan to assure the government receives the finished quality product requested in delivery orders.

2. REFERENCES

a. ER 415-1-302

b. ER 1180-1-6

c. Contractor Documents

d. Contractor Quality Control Plan

e. EP 415-1-261 through 264, Construction Inspector's Guide

3. PROJECT DESCRIPTION - Park Rehabilitation and Equipment Rental Services, Rend Lake.

4. RESPONSIBILITIES/DUTIES

a. Contracting Officer – Archie C. Ringgenberg, Corps of Engineers, St. Louis District.

b. Contracting Officer's Representative (COR) – Kevin A. Curran, Operations Manager, Rend Lake Project Office.

c. Contracting Officer's Representative Alternate (COR) – Mark D. Roderick, Assistant Operations Manager, Rend Lake Project Office.

d. Contract Quality Assurance Coordinator - Duties and Responsibilities

(1) Serves as technical expert for all IQC delivery orders.

(2) Maintains all files on contractor insurance, subcontractor's contract computations, and equipment.

(3) Supervises all government quality assurance (QA) personnel. Insures QA/CQC reports are signed and submitted. Reviews inspector's log books, photos, and safety habits.

(4) Coordinates inspector work assignments on contract as directed by COR.

(5) Provides training for QA personnel as needed.

(6) Prepares Memorandum for Record (MFR) on information relative to QA/CQC programs which affects progress, claims or delays weekly.

e. Contract Quality Assurance Inspector - Duties and Responsibilities

(1) Performs quality assurance management of contract to ensure proper format, quantities, and performance for scope of work requested.

(2) Prepares and reviews all contract documents to ensure contract specifications are adhered to throughout contract period.

(3) Performs inspections, records and reports on ENG Form 2538-2 for COR review.

(4) Inspects all work sites, work habits, and equipment at each job site to ensure contractor abides by EM 385-1-1 (minimum of one time per week).

(5) Advises COR of work progression, any occurrences that may affect work performance and changing conditions, documents in writing and photographs for COR review.

(6) Serves as support technical advisor to COR on contract delivery orders, plans, specifications, and administration as needed.

(7) Assists in Quality Assurance plan implementation and CQC execution to verify effectiveness and accuracy and promptly advises COR.

5. GENERAL

a. Quality Assurance

(1) The purpose of Quality Assurance (i.e. inspections, tests, etc.) is to verify the effectiveness and accuracy of the contractor's control for producing the quality of work required. The COR has the responsibility of making sure Quality Assurance is being implemented on this project. This is accomplished by monitoring the activities of his staff to ensure that each understands and accomplishes his duties.

(2) The intent of the QA/CQC program is to insure technical compliance with the contract requirements in regard to the quality of materials and workmanship and to implement any enforcement actions that require careful consideration and complete, timely historical documentation to preclude claims against the government.

b. Specialization Assistance - If at any time during the life of this contract, the COR anticipates a need for expertise not available at the site, he will request the District Office for available assistance. This assistance may be required for actual field personnel problems or training sessions.

c. Training - Prior to coordination meetings, training sessions will be held for QA personnel to insure that all involved are knowledgeable of the contract specifications. Instructors will either be from the site QA or higher authority, as required. Other training sessions will be held when determined necessary by the COR. Each inspector will be nominated and encouraged to attend select OCE courses to supplement previous training and experience when available.

d. Review and Revision - A copy of this plan will be furnished to all contract personnel at Rend Lake and the plan will be reviewed and revised, if necessary, at least every year.

Jackie M. Taylor Contracting Officer's Representative Rend Lake

APPENDIX F.1

QA INSPECTION ACTIVITIES

1. Coordination Meeting:

a. A coordination meeting will be held prior to commencing work by (COR representative) to clarify QA and contractor's quality control supervisor responsibilities.

b. The coordination meeting will verify the contractor's understanding of the work to be performed and the location(s) of the work for each delivery order issued.

2. Administrative Submittals:

a. Accident Prevention Program – (Safety Plan)

(1) Review of and comments on the Contractor's proposal.

(2) Review and acceptance of contractor's proposal by COR.

(3) QA representative will assure the contractor's compliance with the program.

b. Quality Control Plan

(1) Review and acceptance by COR.

(2) QA representative will assure compliance with the contractor's program.

c. Environmental Protection Plan

(1) Review and acceptance by COR.

(2) QA representative will assure compliance with the contractor's program.

3. Technical Submittals

a. Review and acceptance by COE (OD-B)

b. QA representatives will assure compliance with the contractors program.

4. QA Inspection Strategy:

a. PROPOSED INSPECTION STRATEGY. The Government has the right to change or modify inspection methods at its discretion. This information is included for informational purposes only and will not become part of any resulting contract.

b. DEFICIENCIES. Deficiencies should be addressed by the Contractor during the course of the work as they are identified by the QA inspector. Unsatisfactory work will be noted on ENG Form 2538-2 and allowed adequate time to correct these deficiencies. If deficiencies are not corrected in a timely manner a DA Form 5479-R, "CONTRACT DISCREPANCY REPORT" will be prepared. Upon receiving the Discrepancy Report, the Contractor will prepare a response addressing the cause of the deficiency, corrective actions to be taken, and actions the contractor will take to prevent recurrence of the deficiencies. The Contractor's Quality Control Plan will be reviewed to asses if it is still viable or needs revision. No payment will be made for work deemed deficient by the QA inspector until corrected by the contractor in accordance with the contract specifications.

c. QA representative will verify compliance of material and workmanship used for the following items:

(1) Rehabilitation of Rend Lake Project park and Lands to include tree trimming, supply and placement of entrance gates, bicycle gates, handrails, landscape timber removal and installation, grill replacement and installation, sign installation and removal, post replacement, culvert installation, end section installation, roof shingle installation, painting and seamless epoxy coatings.

(2) Concrete installation work to include slab formed, pavement, structural, concrete removal, concrete dome post installation, concrete picnic table installation and removal.

(3) Earthwork to include clearing/grubbing, site grading, supply of fill material, top soil, establishment of turf, equipment supply, and operation.

(4) Supply and placement of materials such as, crushed stone of various sizes, decorative stone, beach sand, bedding stone, geo textile, stone riprap, wood chips and hardwood landscape mulch

(5) Equipment rental and operation of, backhoe, track hoe, bulldozer, vibratory roller, agricultural tractor, bucket truck, dump truck, skid steer, trencher and directional boring.

APPENDIX F.2

FORMAT FOR COORDINATION MEETINGS

1. Description of phase of work.

2. List of attendees.

3. List of equipment to be used in executing work.

4. Describe method of accomplishing work.

5. Describe procedure/method of performing quality control on this phase of work.

6. Corps of Engineers' comments during coordination meeting.

7. Provide and discuss Job Hazard Analysis of this phase of work.

APPENDIX F.3

COORDINATION MEETING

CONTRACT NO.________________________ DATE_______________________

PROJECT__________________________________________________________

LOCATION_________________________________________________________

PHASE OF WORK____________________________________________________

Attendees Equipment

METHOD OF:

QUALITY CONTROL PROCEDURE/METHODS (TESTING):

JOB HAZARD ANALYSIS COMMENTS:

CORPS OF ENGINEERS' COMMENTS:

I CERTIFY THAT I WILL FOLLOW THROUGH WITH ALL

STATEMENTS MADE ABOVE________________________

QUALITY CONTROL OFFICER

APPENDIX F.4

CQC REPORT REVIEW

1. Ensure report is complete (date, weather, contract number, etc.).

2. Ensure CQC is reporting ongoing phase of work during the time frame of the report.

3. Ensure that results of inspection including deficiencies observed and corrective action taken or to be taken are on CQC report. (Look for detailed location, etc., for identification and follow-up.)

4. CQC report should include results of inspections for materials and equipment on job site.

5. Ensure CQC report is listing all instructions or directions received from the government personnel.

6. Ensure that CQC report is signed by authorized person.

APPENDIX F.5

QUALITY ASSURANCE REPORTS

(QA Report ENG Form 2538-2)

1. Do not duplicate CQC report.

2. Rebut or resolve CQC remarks you do not concur with. (No response is equal to agreement, "legally.”)

3. Be specific when recording your observations. (What exactly did you observe, witness, or photograph.)

4. List locations specifically.

5. Indicate if work observed was satisfactory/unsatisfactory and in accordance with specifications and submittals.

6. If deficiencies are indicated, try to take a photo and identify by time, date, and locations.

7. If deficiencies cannot be resolved on the site, notify COR promptly. Photocopy all pertinent log book entries and attach ENG 2538-2 with photos for COR review.