RFI_Civil_Design_IDIQ_11132025_rev.pdf

W912P726RA002 Civil Design Indefinite Delivery Contracts (IDCs) Within San Francisco District and South Pacific Division

RFI # Contractor Question Government Response 1 In regard to the subject solicitation, I would like to respectfully request a two-week extension to the current submittal due date.

This request is due to the limited availability of key personnel during the week of the Thanksgiving holiday, which may impact our ability to complete the submission to our usual standards.

A time extension is not being provided at this time.

2 The announcement was posted as a “pre-solicitation” but includes submission requirements with SF 330 packages to be delivered by December 3rd. With that in mind, should we treat this as a formal solicitation or is there an error in the “document type”?

This is not an error. The pre-solicitation/Synopsis is a request for A-E qualification (SF330). The solicitation will be issued after selection of the most highly qualified firms.

3 In regards to the Past performance on Department of Defense (DOD) and other contracts -

Selection Criteria Item C states “only up to ten (10) past performance records for projects completed within the past 5 years will be considered.” However the Selection Criteria Item A.

Specialized Experience and Technical Competence: states “provide examples of not more than ten (10) projects completed within the last ten (10) years that best demonstrate specialized experience and technical competency.”

Could the Government confirm that any PPQs submitted are to be related to projects completed within the past 10 years?

See amended synopsis. Selection Criteria A Specialized Experience and Technical Competence allows for not more than ten (10) project completed within the last five (5) years. PPQs submitted for Selection Criteria C are to be related to projects completed within the past 5 years.

Note: Selection Criteria B Professional Qualifications was also updated to provide clarification.

4 Can you please confirm if this is a solicitation or a pre-solicitation?

See answer to question 2 above.

5 Reading the synopsis on pdf page 10 Paragraph 3, there is language: “This is not a request for proposal.” However, I wanted to verify that it is in fact the official IDIQ submission request for SF330 proposals due Dec 3, 2025.

Yes, this is an official request for SF330 (A-E Qualification submission). See answer to question 2 above.

6 The solicitation requests that we Use no smaller than 12 font type in either Times New Roman, Airal or Courier. Is the use of Arial Narrow 12 point acceptable or if not, would the government consider allowing the font size to be reduced to 11 point Times New Roman, Arial or Courier?

The use of Arial Narrow 12 point is not acceptable.

Font size will remain at 12 point Times New Roman, Arial or Courier as stated in the pre-solicitation/synopsis.

7 The solicitation states: "In Section E of the SF 330, provide resumes for all key team members, whether with the prime firm or a subcontractor. Resumes do not count against the 75 pages limit. indicate the number and amount of fees awarded on DoD (Army, Navy, and Air Force) contracts during the 12 months prior to this notice, including change orders and supplemental agreements for the submitting officer only, and indicate the estimated percentage involvement of each firm on the proposed team."

Does all this information go into Section E resumes or in Section H?

This information will go in Section E Resumes of Key Personnel Proposed for This Contract.

Section H Additional Information is for additional information specifically requested or to address selection criteria that are not covered by the information provided in Sections A-G.

Revision Date: 11/13/2025

RFI # Contractor Question Government Response 8 Given that the current proposal due date of December 3rd falls immediately after a federal holiday and that the deadline for submitting questions is November 20th, which provides less than two full business weeks for responses and final proposal preparation, would the District consider extending the proposal due date by two weeks to allow offerors sufficient time to incorporate any clarifications or amendments?

The due date for submissions of SF330s is extended from 03-Dec-2025 03:00PM PST to 10-Dec-2025 at 03:00 PM PST. Any interviews should be anticipated for between December 26th and December 31st.

9 Section 3-C, page 8 of the solicitation states “PPQs may be used to provide or supplement a firm’s past performance with other than US Government clients.” For projects in SF 330 Section F that do not have CPARS (e.g., other-than-U.S. Government clients), does the Government require a PPQ for each such project, or are PPQs optional supplements at the offeror’s discretion?

A PPQ for each project listed in Section F (Example Projects Which Best Illustrate Proposed Team's Qualifications for this Contract) is not mandatory.

However, past performance addressing the projects included in the SF 330 Section F will be weighted more heavily.

10 Section 3-C page 8 of the solicitation also states “PPQs do not count against the 75-page limitation.” For past performance projects listed within Section F that are DoD contracts with CPARS, does the District require we include a copy of the CPARS report, and if so, can you please confirm CPARS are also excluded from the page count?

For projects listed within Section F with CPARS, inclusion of the report is recommended. CPARS are also excluded from the page count.

11 Regarding the page count - Would the government consider just extending the page limit to 111 or something similar and include the resumes (total 36 page limit) for ease of review?

No

12 There is a lot of information requested to be included in the 1-page Section F project descriptions (with a rather large 12 point font), would the government consider allowing the projects to be 2 pages or can the info required (below) be presented in a smaller font?

1. The contract number or ID/IQ number and individual task order number associated with the project in the title must be included for each of the projects.

2. If the project is not 100% complete, note the current percentage and estimated date when project will be completed for each contract and/or task order.

3. For all relevant projects include the percentage of work self-performed by the prime offeror and subcontractors for each contract and/or task order. ‘

4. Percentages shall be shown individually for each firm.

5. If proposing as a JV, include the percentage of work self-performed by each JV member.

No change to the requirement. See Response to RFI #6.

13 In talking with teaming partners, we are curious to know if there will be a future unrestricted solicitation for civil design services, or if the total small business set-aside is the only anticipated contract for those services.

At this time, there is no upcoming unrestricted IDIQ solicitation for civil design services from San Francisco District.