Civil_Design IDIQ_Pre-Proposal Conference Slides.pdf

As of 29-Mar-11

U.S. Army Corps of Engineers San Francisco District

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U.S. Army Corps of Engineers

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San Francisco District

Pre-Proposal Conference for A-E Civil Design Services in the San Francisco

District

W912P726RA002

Presenter:

Nairi Freeman

U.S. Army Corps of Engineers Date: November 18, 2025 Time: 02:00 PM PST Virtually Conducted

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This presentation is being provided for informational purposes only, without the intention of amending or changing the meaning of the language in the SYNOPSIS.

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Introductions Purpose Project Overview Acquisition Strategy Small Business Synopsis Selection Criteria Notifications & Debriefings Timeline PIEE & SAM Registration Resources Questions

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AGENDA

► Engineering

• Son Ha

► Contracting Personnel

• Nairi Freeman

• Lisa Ip

► Small Business Representatives

• Stephanie Parra

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INTRODUCTIONS

U.S. Army Corps of Engineers, San Francisco District Personnel

PURPOSE

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The purpose of this Pre-Proposal conference is:

(1) Highlight issuance of PRE-SOLICITATION NOTICE for A-E Civil

Design Services at www.sam.gov

(2) Provide overview of Government’s Requirement

(3) Answer questions related to the Government’s requirement

PROJECT OVERVIEW

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The work and services shall support primarily Civil Design services for Civil Design (horizontal design) and secondarily Architectural (vertical design) projects. A-E Services required may include support to all type of civil work projects such as:

• flood control, damage and risk reduction

• shallow and deep draft navigation

• environmental and ecosystem habitat restoration

• comprehensive watershed evaluations

• multipurpose water resources projects

• seismic evaluation and repair of infrastructure

PROJECT OVERVIEW (AREA)

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UPCOMING PROJECTS

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• Bel Marine Key

• South San Francisco Bay Shoreline

• San Francisco Waterfront

• Pajaro

• Esplanade and other Continuing Authority Program Projects

• Shoreline Sunnyvale

• Alameda and Contra Costa Environmental Infrastructure

• Upper Gudalupe

ACQUISITION STRUCTURE

• Comply with Brooks Act

• Small Business Set-Aside

• MATOC pool (Minimum: 3)

• Sharing $90M capacity

• Contract duration of 5 years (base for 3 years and one option for 2 years)

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SMALL BUSINESS

• Prime considered small under NAICS Code 541330 Engineering Services with a size standard of $25.5M (five-year average) in SAM profile.

• JV of two or more A-E’s; each required to be small under NAICS (13 CFR 125.8(a))

• JV under an SBA-Approved Mentor Protégé Program (13 CFR 125.8(b)(2)).

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SYNOPSIS FORMAT = (A,B,C,D)

A

. C on tr ac t In fo rm at io n • Basic terms and conditions, who may submit

• Basic terms and conditions, who may submit

B . P ro je ct I nf or m at io n •Types of services to be contracted •Types of services to be contracted

C .S el e ct io n C rit er ia

D

S u bm is si o n R eq ui re m en ts •What, where, when, and how •What, where, when, and how

Primary Factors

•Specialized experience &

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technical competence

•Professional qualifications

•Past performance

•Capacity

•Knowledge of locality

Secondary Factors

•Geographic Proximity

•Volume of DOD contracts

SYNOPSIS TIPS

READ

EVERYTHING

VERY

CAREFULLY!

RESPOND

TO EVERYTHING

VERY

COMPLETELY!

1 2

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AE Submissions shall be handled by the Government IAW with FAR

15.207 (Handling) and 15.208 (Submission, Revision, and Withdrawal)

Boards will only evaluate SF-330 Parts I and II and any required supplemental information

Firms will not be considered if their SF-330 Part I is not signed, unless the SF-330 Part I is accompanied with a signed cover letter

If a firm does not submit a SF-330 Part II with it’s Part I, it will not be considered, unless that firm’s SF-330 Part II is on file with the agency

Firms are encouraged to update their SF-330 Part II, older ones will be considered by the board (up to 3 years)

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Boards will not assume qualifications which are not clearly stated

Firms will not be contacted to clarify or supplement their submission, except during interviews with the most highly qualified firms

Boards will not consider any cost factors

Small Business Firms must certify their status in the SF-330 Part II

Interviews will be held with the MOST HIGHLY QUALIFIED firms. All firms will be interviewed by the same method.

SELECTION CRITERIA

Federal Agencies use the SF330 to obtain information from AE firms about their professional qualification. Federal Agencies select firms for AE contracts on the basis of professional qualifications as required by 40 U.S.C chapter 11, Selection of Architect Engineers, and Part 36 of the Federal Acquisition Regulations (FAR)

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PRIMARY Selection Criteria (A-E) Criteria A and B being considered most important and are of equal importance.

criteria C, D, and E are of lesser importance and listed in descending order of importance.

1) Specialized Experience (Section F, G) Provide examples of up to 10 projects (within the last 5 yrs)

Example projects should be completed (start, end, size, scope). If not, note the current completion percentage and estimated completion date.

For all projects, provide the percentage of self-performed work.

IDIQ contracts aren’t accepted BUT Task Orders are good examples.

1) Technical Competence (Section D, F, H) Evaluated based on Management Plan Management Plan

Organizational Chart (including SUBs) History of team members working together Overall management approach Process for resourcing positions Maintaining communication daily

Technical competence will be evaluated based on ability to manage, coordinate, and work effectively with team members (internal and sub-KTRs)

General Statements are less favorable

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2) Professional Qualifications (Section D, E, G) Evaluation will consider the qualifications of key personnel (Prime & Subs)

Key Personnel = Org Chart (Management Plan) + Resumes Key Personnel listed in SYNOPSIS

Key Personnel have appropriate licenses/certs AND required experience

Include resumes of Key Management and Technical personnel

Resumes not counted against the 75 page limit

3) Past Performance (Section F)

CPARS and PPQ (non-Government clients)

PPQ where prime contractor performed 50%+ of work with in-house forces will be weighted more favorable

CPARS and PPQ not counted against 75 page limit

Awards, Letters of commendation, certifications are not evaluated and should not be submitted.

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5) Knowledge of Locality Demonstrate familiarity with SPN area

Exhibited in Section H

4) Capacity

Demonstrate the capacity to accomplish at least two (2) $500,000 individual task orders simultaneously

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SECONDARY Selection Criteria – only considered in the event of a tie-breaker for technically equally ranked firms based on primary selection criteria

6) Geographic Proximity Physical location of a firm in relation to the location of a project

7) Volume of DoD Contract Awards

Last 12 months DoD AE contracts awarded

NOTIFICATION &

DEBRIEFINGS

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11/18/2025

Notifications:

► All firms are notified by e-mail after selection process

► Firms will be identified into 3 categories:

(i) Highest Rated

(ii) Among the Most Highly Qualified firms but not the highest rated

(iii) Not among the Most Highly Qualified firms

► Debriefing information will be provided in notification

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NOTIFICATIONS

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Debriefing Purpose:

(1) create confidence in the debriefed firm that the selection was conducted fairly and objectively IAW with selection criteria

(2) provide the firm specific information to improve its qualifications and better compete for future work

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► A request for a debriefing must be received within 10 calendar days after the date on which the firm received the notification

► Debriefing should occur within 10 calendar days after receipt of the request

► Debriefing will be conducted by the Selection Board Chairperson or appointed designee

► Debriefing will summarize significant weaknesses or deficiencies in a firm’s qualifications (FAR 15.506(d)(1)). A firm’s qualifications will not be compared point by point to other firms

Base &30 days30 days30 days45 days30 days OptionsNegotiate

Doc Prep Legal Review

Analyze

PNO

Ctr ProposalSelectionSynopsis

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ACQUISITION TIMELINE

Anticipated acquisition of A-E Civil Design Indefinite Delivery Contract

SAM REGISTRATION

To be eligible for contract award, an A-E firm including Joint-Ventures (J/V) must registered in the System for Award Management (SAM).

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SAM

► https://sam.gov/

FAR (Federal Acquisition Regulations) ► acquisition.gov

EP-715-1-7 Architect-Engineer Contracting in USACE, dated FEB 29, 2012 This pamphlet describes AE contracting process in USACE and how firms may obtain considerations for contracts.

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RESOURCES

QUESTIONS

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Questions will not be addressed during this briefing – an opportunity will be provided during the Synopsis.

SYNOPSIS Question Deadline – 20 Nov 2025 at 3pm Pacific

Email Question(s) to:

Lisa Ip (Contract Specialist)

Lisa.i.ip@usace.army.mil

Nairi Freeman (Contracting Officer)

Nairi.freeman@usace.army.mil