Site Visit Agenda.pdf

SITE VISIT PROCEDURES

for

Center Hill Lake Recreation Area Operations and Maintenance Services (W912P520B0012)

Pre-Bid Meeting and Site Visit

9AM Central 19 November 2020

USACE Center Hill Lake Maintenance Shop Conference Room

158 Resource Lane Lancaster TN

38569 931-858-5214

Driving Directions

From Cookeville, Tennessee, take I-40 westbound toward Nashville. Take Exit 268 and turn left onto TN-96 and follow for 3.7 miles. Turn right onto TN-141 and follow signs for Resource Manager’s Office.

• SITE VISIT RULES

o Notify USACE if experiencing COVID-19 symptoms and remove themselves from the project o Notify USACE if caring for someone in their household or have been in close contact with someone with COVID-19 and/ or symptoms o Notify USACE if employee has a positive test for COVID-19 within 14 days after site visit o At all times OBSERVE SOCIAL DISTANCING and follow CDC guidelines o Stay informed with the latest information and advice for the public on the

CDC website at www.cdc.gov/ncov. Check CDC website daily for updates o Provide their own protective mask and wear mask 100% of time once entry into the project site is gained o Dispose of their own Personal Protective Equipment (PPE): carry in & carry out o Don’t bring communal food, pens, business cards, etc.

o Stay in designated meeting areas o If a situation where the requirements of this document conflict with other guidance, they should consult with USACE immediately for resolution.

o Violation of any of the rules above will result in immediate removal

• INTRODUCTIONS: Have all Government employees introduce themselves and attendees sign-in.

• Solicitation W912P520B0012, Center Hill Lake Recreation Area Operations and

Maintenance Services is an Invitation for Bid (IFB) a single fixed price service contract with a 100% small business set aside.

• PROJECT DESCRIPTION:

This project is being solicited as Invitation for Bid (IFB).

The Nashville District US Army Corps of Engineers is issuing an Invitation for Bid (IFB), W912P520B0012, for a single fixed price service contract. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, equipment, transportation, vehicles, and fuel required to perform operation and maintenance services throughout the Center Hill Lake Water Resources Development Project area near Lancaster, TN. The anticipated contract will have a Base year plus four (4) one (1) year options for a total of five (5) years if all options were to be exercised. The scope of work is attached within the solicitation document.

• QUESTIONS: We will address any questions to the best of our ability, but anything said today is not official unless submitted in writing through the Contract Specialist Reid Drewes at Reid.A.Drewes@usace.army.mil.

An amendment will be posted with the information from today’s meeting on the www.Beta.SAM.gov website.

• SOLICITATION OVERVIEW:

o Bids are due on December 11th, 2020 by 10:00 am Central Time and must be received via the DoD SAFE (Secure Access File Exchange) system:

https://safe.apps.mil/ o Directions to submit bids on the DoD SAFE website are available in the solicitation o The bid shall include the following elements to be considered for award:

SF 33: Filled out by the vendor for: Blocks 14, 15a, 15b, 15c, 16, 17, 18, and 20.

Acknowledge all SF 30s, Amendment of Solicitation (if applicable).

CLIN: To include the Total Price for Contract Line Item Numbers

0001 through 4001 in Section B - Supplies or Services and Prices.

In accordance with FAR 52.204-7, System for Award Management, registration is required in the System for Award Management (SAM) database located at www.sam.gov. More specifically, "An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation." (See FAR 52.204-7(b)(1)).

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov http://www.beta.sam.gov/ https://safe.apps.mil/ http://www.fsd.gov/

Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-822 International Calls: 334-206-7828 Remember, there is no cost to use SAM.

o This contract will be a firm fixed price services contract which means all costs, including administrative, need to be figured in the line items.

o Basis for Selection of Award: Award shall be made to a small business firm based on the lowest priced bid found to be responsive and responsible. Bid must meet or exceed the scope of work, specifications and delivery schedule to be considered for award. In accordance with FAR 52.217-5, Evaluation of Options, the Government intends to evaluate bids for award purposes by adding the total price for all options to the total price for the basic requirement.

o The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government. Nor does the Government assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

• REMINDER: If there is a discrepancy between what is said during the site visit and what is written in the solicitation, the solicitation document governs. All questions shall be submitted in writing through the Contract Specialist Reid Drewes at Reid.A.Drewes@usace.army.mil.

Tour Schedule 0900 Meet at Center Hill Maintenance Shop Parking Lot

0910 Caravan to Long Branch Day Use Shelter for Introductions and Review

1000 Tour starts at Center Hill Powerplant -Restricted access site ALL ATTENDEES must be escorted by Facility Personnel -Groups of 4 will be escorted into facility and view the areas pertaining to contract requirements. Hard Hats and Approved masks must be worn at all times.

1100 Tour Long Branch Campground and Day Use 1200 Tour of Resource Manager’s Office and Maintenance Shop

-Only two persons at a time allowed with approved masks and gloves. Each group given 10 minutes to walk through then return outside with the rest of group for additional information.

1300 Tour of Floating Mill Campground and Day Use 1400 End of Site Visit, attendees are encouraged to look at remaining areas throughout Center Hill Project.

In case of SEVERE weather, alternate site visit location is:

Center Hill Maintenance Shop at 158 Resource Lane Lancaster, TN 38569