Section_L_-_Instruction _Conditions_and_notices_9MAY14.pdf

SECTION L – INSTRUCTION, CONDITIONS AND NOTICES TO OFFERORS

1.0 General Information: This solicitation is to provide a Single Award Task Order Contract (SATOC) with a total capacity of $100 million for environmental remediation services and ancillary construction to support the U.S. Army Corps of Engineers (USACE), Buffalo, NY District as described in the Scope of Work (SOW) located in J of the Solicitation.

1.1. The U.S. Army Corps of Engineers (USACE), Buffalo, NY District intends to conduct this acquisition by use of Competitive Negotiated Source Selection Procedures in accordance with the provisions set forth in the Request for Proposal (RFP) and FAR Part 15. The Government intends to award one (1) Indefinite Delivery/Indefinite Quantity contract as a Single Award Task Order Contract (SATOC) for environmental remediation activities at the Luckey Site Task orders awarded under this SATOC will be issued on a cost-reimbursable and firm fixed price basis.

1.2. There are no drawings associated with this Request for Proposal. Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the Army Single Face to Industry (ASFI) website (https://acquisition.army.mil) and made available for viewing in Federal Business Opportunities (http://www.fbo.gov). All amendments will be posted to ASFI and made available for viewing in FedBizOpps. It shall be the Offeror’s responsibility to check the website for any amendments.

1.3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. There will be no public opening of the proposals received as a result of this solicitation. Failure to meet a requirement may result in an offer being ineligible for award.

1.4. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no certified cost or pricing data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists, Offerors will be required to submit certified cost or pricing data. At any time before award, the Contracting Officer may require submission of data other than certified cost or pricing data, as defined in FAR 2.101, from an Offeror to the extent necessary to determine a fair and reasonable price if the Contracting Officer determines that adequate data from sources other than the Offeror are not available. This includes requiring data from an Offeror to support a cost realism analysis.

1.5. North American Industry Classification System (NAICS) code. The NAICS code for this acquisition is 562910- Remediation Services

1.6. The Contracting Division Point of Contact (POC) listed below is the sole point of contact for this acquisition. Address any questions (including technical questions) to the Contracting Division POC. This may be done via email or in writing. Written requests for clarification may be sent to the Contracting Division POC at the following address:

US Army Corps of Engineers, Buffalo District ATTN: CECT-LRB (Lynn Carol Reinbird) 1776 Niagara Street Buffalo, New York 14207-3199 Phone (716.879.4254) Email: Lynn.c.reinbird@usace.army.mil

NOTE: Requests for Information (RFI) will only be accepted in writing by e-mail or letter. The requests for information may only be submitted to the above-referenced Contracting Division POC no later than TO BE FILLED OUT AT FINAL SOLICITATION, in order that they may be given consideration or actions taken prior to receipt of offers. Questions and answers will be posted on ASFI and be made available for viewing through FedBizOpps.

1.7. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Division in writing (email is the preferred method) with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

1.8. Other Information Required: Provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

2.0. Specific Instructions:

2.1. This Request for Proposal (RFP) does not commit the Government to reimburse any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation. Note specifically that the Offeror will not be participating in a sealed bid procurement process under this acquisition method. Issuance of this Request for Proposal does not constitute an award commitment on the part of the Government.

2.2. The Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation, and to award a contract to other than the Offeror submitting the lowest priced offer. Offerors are advised that the Government may make award without discussions, clarifications, or any contact concerning the proposals received.

Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that Offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2.3. Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments), if applicable. The penalty for making false statements is prescribed in 18 U.S.C. 1001.

2.4. Each Offeror shall submit a proposal that consists of five (5) Volumes:

Volume I – Technical Approach Volume II – Past Performance Volume III – Key Personnel Volume IV – Organization Approach/Management Plan Volume V – Price

2.4.1 Binding and Labeling: Volumes 1 through IV may not be submitted together within the same binding (separate volume submissions are required). Each volume shall include, as a minimum, the following:

a) Volume number on proposal cover.

b) The prime, consortium, or joint venture’s name, address, telephone number, and e-mail address shall appear in the lower left corner of the proposal cover, title page and table of contents of any document/volume to be evaluated. (c) Signature of the official that can bind the firm shall appear on the title page.

c) Proposal volume cover format is at the Offeror’s discretion so long as the information required by this paragraph and subsequent paragraphs are met.

d) Table of contents and a cross-reference to the solicitation paragraphs. (f) List of tables/figures.

e) (g) Volume number, factor and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

2.5. Proposals shall be submitted in five (5) hard copies; one marked "Original" and four (4) marked "Copy". In addition, one electronic copy (i.e. CD) in pdf format which includes all attachments of proposals shall be submitted. The contents of each proposal volume are described in the Paragraph 3.0 (Volume Content) of this provision. NOTE: In accordance with FAR Subpart 4.8, "Government Contract Files," the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

2.6. Proposals:

PROPOSAL SUBMISSION DATE: TBD

Mailing Address:

U.S. Army Corps of Engineers, Buffalo District ATTN: CECT-LRB (Lynn Carol Reinbird) 1776 Niagara Street Buffalo, NY 14207-3199

The Packaging that contains the Proposal shall be marked: Proposal for Solicitation W912P4-14-R-

0002, DO NOT OPEN.

2.6.1. Site Visit: DETAILS TBD AT A LATER DATE

The purpose of the site visit is to allow prospective Offerors an opportunity to view the Luckey Site.

Due to the nature of the contamination at the Luckey Site and requirements for a Chronic Beryllium Disease Prevention Program (CBDPP) prior to accessing the Site, the site visit will be restricted to the perimeter of the site and the parking lot adjacent to Luckey Road. No questions will be taken during the site visit. More than one visit to the site may be required depending on the number of participants.

2.7. Page Format Restrictions and Limitations:

2.7.1. Page Limitations: Page limitations shall include typewritten text pages, charts, graphs, figures, diagrams, schematics, etc. aside from those items specifically stated as exempt from the page count.

Outlines and other similar information documents shall be included as numbered pages- no exceptions.

A total of one hundred (100) pages have been allotted for Volumes I-IV. Table 2 below identifies allotted pages per volume. Compliance with page count limits shall be verified via the hardcopy. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

2.7.2. Pages Counted: Each page shall be counted except the following: cover pages, executive summary, table of contents, title page, list of tables/figures/acronyms, glossaries, separator tabs, dividers, blank pages, Past Performance Questionnaires, appendices to Volume II and Volume III in its entirety. Executive Summaries (although not required) shall be limited to two pages. Separator tabs will only be marked with section / subsection identifiers. Any other information placed on the separator tabs will not be reviewed. Double sided pages are considered as two pages. NOTE: Proposals that exceed one hundred (100) pages will have only those pages that are within the page count limits evaluated. All information appearing thereafter will not be evaluated.

2.7.3. Page Size: Unless otherwise stated, a “page” is defined as being one side of an 8.5” x 11” sheet of paper. Pages shall be typewritten except for the reproduced sections of the solicitation document and the font size shall be no less than 10 point. A smaller type may be used on charts, graphs, figures, diagrams, and schematics to accommodate a “make to fit” software capability; however, all text shall be legible and easily read. Margins on all four edges of each sheet will be at least one-half (0.5) inch.

Proprietary statements, security markings, and page numbers can fall within the defined margin area.

Pages shall be numbered sequentially by volume.

2.7.4. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify factors.

2.7.5. Foldouts: Legible tables, charts, flow charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11” x 17” in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as two pages with the exception of the requirement to present Past Experience on 11” x 17” sheets which shall count as a single page. For tables, charts, graphs and figures, the font shall be no smaller than 8 point. All information (except documentation identification, solicitation number, and page numbers) shall be contained within an image area of 10” x 16”.

2.7.6. Format: The Offeror shall submit a total of five (5) hardcopies consisting of one (1) copy marked as “Original”, and four (4) marked as “Copy”, and one (1) electronic (i.e. CD) copy in pdf format of their proposal in the format shown below.

Table 1 - Proposal Format

Proposal Document Maximum Pages (subfactors roll into parent factor) Volume I – Factor I: Technical Approach 30

Sub-factor 1: Conceptual Approach

Sub-factor 2: Safety/Quality Assurance Approach

Sub-factor 3: Conceptual Plan for Remediation Completion

Volume II – Factor II: Past Performance 20

Volume III – Factor III: Key Personnel 20

Volume IV – Factor III: Organization Approach/Management Plan 30

Volume V – Factor V Cost

3.0 Content Requirements

Technical Factors

3.1 Volume I, Factor I – Technical Approach

This factor is divided into the following sub-factors.

3.1.1 Volume I, Factor I, Sub-factor 1 – Conceptual Approach

This sub-factor evaluates the Offeror’s conceptual approach specific to this Indefinite Delivery. Indefinite Quantity (IDIQ) SATOC based on the Offerors proposed team and the proposed team’s expertise to meet the requirements of the SOW (Section J). The Offeror’s proposal will contain conceptual schematics and flow charts. The proposal shall address the Offeror’s proposed conceptual approach to Luckey Soils Remediation including but not limited to:

• Beryllium Safety and Health Physics

• Beryllium impacted structure decontamination and demolition

• Beryllium impacted soils, fill, and debris remediation

• Air monitoring plan and dust controls

• Proposed technologies to address hazards/waste materials at Luckey

• Mobilization and certification of on-site laboratory facilities

• Schedule

• Descriptions of proposed day to day operations of on-site laboratory facilities

• Descriptions of proposed capabilities/limitation regarding project execution in adverse and seasonal weather conditions

The Offeror’s proposed team’s approach to environmental remediation in cost reimbursable construction remediation project to include decontamination, demolition; shoring; water management and waste water processing; excavation and handling of beryllium, lead, and radionuclide impacted soils and debris will be evaluated. Also this sub-factor will be evaluated for content that clearly illustrates the proposed conceptual approach to in-situ and ex-situ analysis, application of technologies to address hazards and waste materials/forms similar to those at Luckey, and setup, certification and operation of on-site laboratory facilities will be evaluated. Use of innovation technologies to address hazards, waste materials at Luckey may be evaluated more favorably.

The Offeror’s schedule will be evaluated to determine the Offeror’s understanding of all activities associated with design and construction of all project features. The Offeror’s capability to complete the contract within the proposed contract duration and the validity of the proposed schedule may be evaluated more favorably. Proposals that demonstrate an ability to significantly reduce the construction duration must include supporting documentation providing strong evidence that the schedule is realistic and achievable. Proposals that describe viable options to overcome the issue of adverse weather and seasonal execution of site remediation including retention personnel expertise may be evaluated more favorably. The Government reserves the right to accept or decline any deviation from the proposed schedule defining work shifts and number of day per week.

3.1.2 Volume I, Factor I, Sub-factor 2 –Safety/Quality Assurance Approach

This sub-factor evaluates how the Offeror’s proposal meets the submission requirements and demonstrates the Technical Expertise to meet the requirements of the SOW. The Offeror’s proposal will contain conceptual schematics and flow charts as applicable. The Offeror’s proposal will contain a description of the Offeror’s approach to work planning and preparation, readiness evaluation and project execution. This shall include integration, consideration and cooperation among all functional organizations and effective and comprehensive Corporate Quality Assurance Program with lines of communication to Contractor Executive Management independent from Operations. The QA Program Manager on-site shall have direct and unfettered access to the Corporate QA Manager and Executive Management, with the authority to execute QA Program requirements on-site. The QA Program shall fully independent from all other site functions/organizations. . The proposals will contain:

• Work planning and preparation

• Hazards identification

• Integrated safety analysis (or similar), including hazard mitigation, minimization and controls

• Environmental management including liquid and airborne effluent monitoring

• Waste minimization, characterization, packaging, storage, transport and/or disposal

• Quality Assurance

• Communications and reporting

3.1.3 Volume 1, Factor I, Sub-factor 3 – Demonstration of Luckey Site Remediation Completion

This sub-factor evaluates the Offeror’s conceptual approach specific to this SATOC based on proposed team and the proposed team’s expertise.

Illustration and demonstration the Offeror’s proposed team’s conceptual plan for proposed remediation completion via final status survey packages leading to achieving ROD criteria for the Luckey site.

Content will be evaluated for clarity and completeness. Concepts of how impacted soils and waste will be removed and disposed of off-site will be evaluated. Discussion/concepts of how verification of compliance with soil cleanup goals will be evaluated.

3.2 Volume II, Factor II – Past Performance

The past performance factor will evaluate the Offeror’s and team member’s record of relevant and recent past performance information that pertains to the environmental remediation services described in the SOW. Past performance information will be considered relevant if it relates to a project that would be considered relevant under the requirements of Technical Factor I – Technical Approach.

The Offeror shall provide descriptions of five (5) examples of projects that present the Offeror’s and its team member’s environmental experience in cost-reimbursable and fixed-price construction, service and other relevant types of contracts related to large-scale construction remediation projects (over $10,000,000) to address the Offeror’s and its team member’s experience in the following areas:

• FUSRAP and/or DOE work.

• Large-scale construction remediation involving multiple activities to include decontamination, demolition, shoring, water management and waste water processing, excavation and handling of beryllium, lead, and radionuclide impacted soils and debris.

• Work with federal, state (Ohio EPA), and local environmental regulatory agencies.

• Work in residential/rural areas.

• Completion of cost-reimbursable or fixed-price contracts

A project will be defined as work performed pursuant to one specific task order of an indefinite delivery/indefinite quantity (IDIQ) type contract at one site or multiple sites at a single installation or facility or work performed pursuant to a site-specific contract for one site or multiple sites within a single installation or facility.

An ID/IQ type contract for the performance of work pursuant to multiple task orders of an ID/IQ type contract does not represent a “project” within this definition unless the multiple task orders were all for one site or multiple sites at one facility. If the Offeror provides a specific task order as its “project”, it shall provide the base contract number and the task order number for reference purposes. If the Offeror provides a site-specific contract as its “project”, it shall provide the base contract number for reference purposes. The projects must be at least 75% complete and the majority of the work must have been performed within the last five years. For projects that are 100% complete, work shall have been completed within the past ten years from the date of this Request for Proposal. The following information shall be provided for each of the projects:

- Name, address, and telephone number of the of Client (confidential clients are not acceptable)

- Contract/Task Order Number

- Type of Contract (FFP, CPFF, CPAF, or CPIF)

- Date of Award Initial Contract Amount

- Date of Completion/Final Contract Amount

- Description of work

- Contract Role (Prime or Subcontractor)-Percentage of total value of contract performed by

Offeror: (If Prime, what portion was subcontracted;, if Offeror was the subcontractor, what percentage of the total project was awarded to the subcontractor?)

- Name, address, and telephone number of the customer (confidential clients are not acceptable) Projects may be presented in spreadsheet, or tabular format.

The Past Performance Questionnaire (PPQ) included in Section J is provided for the Offeror or its team members to submit to the client for each project the Offeror includes in its proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact.

If the Offeror is unable to obtain a completed PPQ from a client for a project before the proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the project. Offerors should follow-up with clients/ references to ensure timely submittal of PPQs. If the client requests, PPQs may be submitted directly to the Government’s point of contact, at Lynn.C.Reinbird@usace.army.mil prior to proposal closing date.

The only information in the subject line MUST be the solicitation number W912DQ-14-R-3002. If the submission is provided by mail, the envelope shall be marked, “Confidential Proposal Information for Solicitation W912P4-14-R-0002.” NOTE: All PPQs submitted directly to the Contract Specialist must be received No Later Than the date and time listed in Paragraph 2.6 of this Section L.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, copies of PPQs prepared by clients for other solicitations can also be provided in Volume II of the proposal for this solicitation. The Government is not precluded from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last five years, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. This information should be included as an attachment to Volume II. NOTE: PPQs and other requested Past Performance documents attached to Volume II are not included in the page count.

In addition to the above, the Government may review any other sources of information for evaluating past performance. See Section 3.2 of Section M for details of other sources of information. Although the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

At no time during this process, nor during the debriefing, nor after award, will the names of the individuals providing reference information about an Offeror’s past performance be revealed to the Offerors or to any other party. If discussions are held, Offerors may be afforded the opportunity to respond to adverse comments made by references in accordance with guidelines identified in FAR Part 15.306(b)(4). In this case, comments will be extracted and provided to the Offeror.

If the Offeror has no record of past performance or information on past performance is not available, the proposal will not be evaluated favorably or unfavorably on past performance.

3.3 Volume III, Factor III – Key Personnel:

This factor evaluates whether the Offeror and its team members meet or exceed the key personnel requirements in the SOW. The Offeror shall provide the resumes for key personnel for the proposed team (Offeror and team members) which it expects will execute the work that may be awarded under this contract. At a minimum, the Offeror shall provide a resume for each of the key individuals listed in Paragraphs 6.1.1 through 6.3.4 of the SOW of this solicitation. The resumes should clearly display proposed job title, current employer, education, special qualifications and experience record showing title, specific duties, responsibilities and assignments within at least the last ten years. Where appropriate, identify whether the employee is employed by the joint venture, or by one of the individual joint venture parties. If the latter, state which of the joint venture parties is the employer. Arrange resumes in proposal in the order listed in the SOW of this solicitation. Only information relating to an individual's experience and ability to perform work relative to this solicitation is desired. Do not furnish information on unrelated experience or on the individual’s social, civic, or fraternal activities.

mailto:%20Tyrone.B.Palaganas@usace.army.mil

The resumes shall address the key personnel’s experience and resourcefulness in achieving project objectives in the following areas:

- FUSRAP and/or DOE work.

- Working on large-scale remediation projects involving multiple activities to include decontamination, demolition, shoring, water management and waste water processing, excavation and handling of beryllium, lead, and radionuclide impacted soils and debris.

- Breadth of experience on significant projects with varying and difficult cleanup assignments and technologies

- Length of experience working with the prime contractor on radiologically-impacted or chemically impacted projects

- Cost-reimbursable and fixed-price contract types

- Regulatory/governmental controls.

Additionally, this factor also evaluates proposed key personnel participation on relevant demonstrated experiences and past performances of the Offeror included in Volume II. Examples related to submitted past performance projects is preferred, but not required.

A matrix format shall be used with contracts verses personnel as the axis. The information presented should be well organized, accurate and not conflict with information provided in the other factors and sub-factors.

3.4 Volume IV, Factor IV– Management/Organization Approach

This factor evaluates the Offeror’s proposed organizational approach and management plan, including team members where appropriate.

Organizational Approach

The Offeror shall provide a narrative and a diagrammed organizational chart describing its technical and management organizational approach. The narrative shall include the following:

1. A clear explanation of whether the Offeror will use its own resources exclusively, a joint venture, a teaming arrangement, or a subcontract arrangement.

2. A clear definition of the organizational roles and legal responsibilities of the team members and the contractual relationships between the members of the team, providing answers to the following questions:

- What entity has overall authority over the contract?

- What entity will be managing the contract?

- What type of contractual agreements does the Offeror anticipate using with subcontractors (i.e. cost-reimbursable, fixed price)?

- How many years of experience does, if any, each member of the team have working with other members of the team?

- What contractual arrangements have been used in the past between members of the team?

3. Mailing addresses and office locations of the corporate headquarters, regional offices and other offices for each team member, clearly identifying each office and its function.

4. A summary of the number of home and branch office personnel for each team member by discipline or trade clearly showing how many team members are with each organization. The organizational chart shall clearly indicate the following:

- reporting lines within the project organizational structure

- personnel identified by name, discipline, task area, and team member office

Joint Ventures or shall submit the following additional documentation regarding their business entities:

1. a certified copy of their Joint Venture agreement; and

2. a detailed statement outlining the following in terms of percentages, where appropriate:

- The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

- The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the joint venture and perform the duties necessary to complete the work.

- The structure of the joint venture and decision-making responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work.

- The identity of personnel who will maintain the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, who will keep the books and records, and pay applicable taxes for the joint venture.

- The identity of persons who will furnish the facilities, such as office space, supplies, and telephone service.

- The identification of the personnel who have overall control of the joint venture.

- Identify, where appropriate, whether key employees are employed by the joint venture, or are employed by one of the individual joint venture parties. If the latter, state which of the joint venture parties is the employer for each key employee.

Management Plan

The Offeror shall provide a Management Plan that describes the proposed program management organization and that indicates how the work shall be controlled. The Plan shall include descriptions of:

1. The project management procedures that shall be applied to ensure successful completion of site-specific work requirements, including Quality Control requirements specified in the SOW of this solicitation.

2. The responsibilities and authorities granted to key personnel in the organization.

3. A plan for administering subcontracts that explains how these activities will be integrated and coordinated with other services and construction activities, including those performed by the Offeror’s own employees.

4. The purchasing system and procedures for acquisition and control of equipment, supplies, material, and labor resources, discussing how competition and best value will be achieved, and stating whether the Offeror’s purchasing system is approved by the Government, and if so, by which agency and contract.

5. How control of costs, including subcontractor costs, will be achieved with a Management Information System (MIS) for cost-reimbursement contracts, consistent with MIS requirements that are detailed in the SOW of this solicitation.

6. MIS capabilities and experience regarding project planning cost tracking, manpower projections, material and equipment tracking, cost estimating and budgeting.

7. Experience in the preparation of Work Variance Notices (WVNs) and Authority to Proceeds (ATPs)

8. Plan for and experience in use of Earned Value.

9. Methods to be used for obtaining and retaining an adequate work force to perform the contract initially and during the entire performance period, including methods of accommodating normal fluctuating workloads in order to maintain an experienced work force.

10. A total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract as required by FAR 52.222-46. The total compensation plan for professional employees will be part of the cost volume and provided in Volume IV.

11. Methods of training that will be utilized to preserve effectiveness of the organization.

Safety and Health Program

1. A narrative description of the Offeror’s safety management program including the organizational structure and responsibilities of the safety program.

2. The Table of Contents for the corporate Safety and Health Program, including a list of standard operating procedures.

3. One of the Offeror’s existing Accident Prevention Plans (APP) prepared within the last three years for a hazardous waste project. The APP provided shall be complete, including the corresponding Site Safety and Health Plan (SSHP) and any other appendices (i.e. Chronic Beryllium Disease Prevention Program (CBDPP)) or attachments. The APP shall be provided as an appendix to Volume II.

Accident Summary

The following information shall be submitted for the offeror rand its team members identified in the Offeror’s proposal.

1. A copy of the corporate OSHA 300 logs and corresponding 300-A forms for the last three calendar years.

2. A summary of accidents that occurred within the last three calendar years that resulted in property damage over $2,500 or permanent disability or death.

A tabulated summary of: the Experience Modification Rate; the Recordable Incident Rate (RIR – sometimes also known as the “incident rate” or the Total Case Incident Rate); and the Days Away from work, Restricted activities or job Transfer (DART) rate, for the last three calendar years. The RIR and DART rates shall be calculated according to the procedures defined by OSHA and the Bureau of Labor Statistics. The rates shall be calculated using the information provided in the 300 and 300-A logs and the tabulated summary shall include enough explanation to allow the reader to easily reproduce and validate the calculations. The summary shall include documentation of the EMR rates assigned by each firm’s insurance provider.

Cost Factor

3.5 Volume V, Factor V – Price

The Offeror shall submit, in Volume V, cost proposals for the Work Plan Task Order and the two (2) Sample Task Orders provided in Section J. The price evaluation will be conducted on the sum of the Work Plan Task Order and the two (2) Sample Task Orders. Offerors shall utilize the bid schedules provided in Section J.

3.5.1. Direct Costs: the Offeror shall provide details supporting all direct costs associated with all tasks required to execute the Work Plan Task Order and the two (2) Sample Task Orders. Lump sum pricing will be considered a deficiency. The Offeror’s sample project proposal shall include all direct costs, including the following:

(1) Direct Labor. The Offeror shall propose the quantity of labor hours and the direct hourly rates for each labor category necessary to execute Work Plan Task Order and the two (2) Sample Task Orders. Wage rates for laborers and tradesmen shall be consistent with the applicable Davis-Bacon and Service Contract Act wage determinations provided in Section J, which are to be considered minimum rates, not mandatory rates.

(2) Subcontracts. Offerors shall propose a cost for subcontracts for items not already provided under the assumptions in the Work Plan Task Order and the two (2) Sample Task Orders. Backup documentation to support the proposed subcontract cost shall be provided and annotated to provide clear identification of its purpose or the work elements it represents. Offerors shall identify the overall percentage of cost subcontracted. Subcontractor costs submitted in sealed envelopes will be allowed. The subcontractor costs submitted in sealed envelopes must be physically attached to the proposal and placed in Volume IV of the proposal. Direct submissions of the sealed envelope from the subcontractor to USACE will not be allowed.

(3) Materials/Supplies/Equipment (MSE). Offerors shall propose a cost for materials, supplies, and equipment not already provided under the assumptions in the Work Plan Task Order and the two (2) Sample Task Orders. Backup documentation to support the proposed MSE cost shall be included immediately following the subcontract backup in the Offeror’s cost proposal and shall be annotated to provide clear identification of its purpose or the work elements it represents. Offerors may include cost for applicable taxes consistent with the guidance provided at FAR 31.205-41, “Taxes”, and the Offerors approved accounting system. Offerors proposing costs for taxes shall clearly identify the proposed tax and how the taxes were applied in order to develop the total cost proposed.

(4) Travel. Offerors shall propose a cost for travel. Travel costs shall be proposed in accordance with FAR 31.205-46, “Cost of Travel,” and the Joint Travel Regulations.

Backup documentation to support the proposed travel cost shall be included immediately following the MSE backup in the Offeror’s cost proposal, and shall be annotated to provide clear identification of its purpose or the work elements it represents.

The contractor shall also include a breakout of the details of the costs provided by all major subcontractors – defined as members of an Offeror’s team who are expected to perform ten percent or more of the proposed effort – for any subcontracted supplies, materials, equipment, and travel costs, as described above. The Offeror should provide sufficient information for the evaluators to determine the adequacy and value of the cost data, whether the costs are realistic for work to be performed, whether the costs demonstrate that the Offeror understands the requirements, and whether the costs are consistent with the technically proposed method used in the Work Plan Task Order and the two (2) Sample Task Orders.

3.5.2. Indirect Costs: the Offeror shall provide details showing all indirect costs included in the cost estimate for the Work Plan Task Order and the two (2) Sample Task Orders. Overhead, General and Administrative costs, Facilities Capital Cost of Money, and any other indirect cost rates shall be the Offeror’s indirect cost rates that have been audited by the Federal Government cognizant audit agency within one year of the date of proposal submission, if available. If the Offeror has had an audit within the last year, the Offeror shall provide a copy of the audit report along with any other rate information received from the Administrative Contracting Officer of the Federal Government cognizant audit agency, and will not be required to provide the breakdown of each of their cost pools. If the Offeror does not have an audit completed by the Federal Government cognizant audit agency within one year of proposal submission, the Offeror shall provide detailed information showing cost accounts included in each of their cost pools in order to explain all overhead rates, G&A markups, labor burden (fringes), and any other indirect costs in the proposal. The composition of the base on which the pool is distributed shall also be shown.

3.5.3 Audit Information: The Offeror shall provide an audit report, findings, or letter completed within the last year stating that the Offeror’s accounting system has been approved and is adequate for cost-reimbursement contracts, and a point of contact with phone number or e-mail address from the Offeror’s Federal Government cognizant audit agency. If it has been over 12 months since the accounting system has been approved, the Offeror shall provide the most recent approval along with a statement that the accounting system has not changed since being approved. If the accounting system has changed, the Offeror shall provide a letter from the Federal Government cognizant audit agency stating that it is currently going through the approval process and provide a point of contact and phone number of person conducting the audit from the cognizant audit agency. The Contracting Officer reserves the right to contact the Offeror’s Federal Government cognizant audit agency to verify that the accounting system is still approved. The Offeror also shall submit statements certifying the most recent year for which audited final indirect cost rates have been determined by the Offeror’s or subcontractor’s Federal Government cognizant audit agency. Additionally, the Offeror shall provide the status of the audits of final indirect cost rates for any year(s) for which final rates have not been determined. The Offeror shall provide a point of contact by name and telephone number at the Federal Government cognizant audit agency office that can confirm the status of any final indirect rate determinations.

3.5.4 Additional Information: The following required information shall also be provided in Volume 4, but is not evaluated as part of cost, and is only required for the prime contractor.

(1) Complete Section A (SF33) that applies to the Offeror and signed and dated by an official with the authority to legally bind the company.

(2) Acknowledgment of all amendments to the solicitation in accordance with the instructions on the Standard Form 30 (amendment form).

(3) The completed Section K of the solicitation (i.e., Representations, Certifications, and Other Statements of Offerors).

(4) The required annual form VETS-100, Federal Contractor Veteran's Employment Report (VETS-100A Report) submitted in accordance with FAR 22.1306(b), and the submission acknowledgement from the Department of Labor (DOL).

(5) Total Compensation Plan for Professional Employees. A total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract as required by FAR 52.222-46 (Evaluation of Compensation for Professional Employees). The total compensation plan for professional employees will be part of the cost volume and provided in Volume 4.