PWS SEMF Inspection-Certification Rev 16 Jun 2026.pdf

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PERFORMANCE WORK STATEMENT (PWS)

FOR

PRARNG SEMF Crane Inspection Services

Revision 16 Jun 2026

1.0 General:

1.1 Scope: The prime contractor (henceforth referred as “contractor”) will provide all non-personal services, labor, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform PRARNG SEMF

Crane Inspection Services, as defined in this PWS.

1.2 Objectives: The objectives of this performance work statement are:

1.2.1 Conduct rigorous safety and operational inspections of seven (7) Government-owned stationary crane systems located at Army National Guard maintenance facilities across Puerto

Rico.

1.2.2 Identify operational deficiencies, safety deficiencies, failed components, and noncompliant conditions affecting crane operations.

1.2.3 For each crane that passes inspection and safety assessment, conduct load testing and provide full certification documentation in accordance with applicable standards.

1.2.4 For each crane that fails inspection or cannot be load tested due to identified deficiencies, provide a comprehensive Deficiency Correction Plan (DCP) identifying all deficiencies, required repairs, parts with part numbers, estimated lead times, and estimated reconditioning cost. The

DCP constitutes the deliverable for non-certifiable cranes under this contract; repair services are not within scope.

1.2.5 Provide inspection reports, load test reports, certification documentation, and Deficiency

Correction Plan in accordance with industry, Federal, Army, and National Guard standards (see

29 CFR 1926 Subpart CC, AR 385-10, DA PAM 385-10, ASME B30.2, and Puerto Rico

National Guard Safety Policies).

1.3 Background: The operational readiness of the Puerto Rico Army National Guard (PRARNG) is being significantly impacted by the long-term non-operational status of multiple stationary crane systems across five (5) Surface Equipment Maintenance Facilities (SEMFs) and maintenance facilities. Seven (7) Government-owned stationary cranes, ranging in capacity from

7.5 to 25 tons, are currently without valid inspection certification. Six (6) of these cranes are in a powered-down, do-not-operate status due to maintenance neglect, lack of current certification, or suspected mechanical deficiency. One (1) crane (MATES Building 1033, Dearborn Crane) is mechanically operable but lacks current certification. The actual mechanical condition of all

PWS Page 2 of 22 seven cranes is unknown prior to contractor inspection. The Government's objective is to determine the certifiable status of each crane through professional inspection and load testing, certify those that qualify, and obtain actionable corrective action data for those that do not, in order to support a subsequent repair procurement.

1.4 Period of Performance (PoP): The Period of Performance will be 90 days After Receipt of

Purchase Order.

1.5 General Information:

1.5.1 Place and Performance of Services: The contractor will provide services between the hours of 7:30 am to 4:00 pm Monday through Friday, except on recognized US holidays or when the

Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance will be at

PRARNG facilities specified in Paragraph 5.0 Table 1 and Table 2. The contractor will maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor will keep in mind that the stability and continuity of the work force are essential.

1.5.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5.1.2 The contractor’s employees will become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees will carry proper identification with them at all times and will be subject to such checks as may be deemed necessary. The contractor will ensure compliance with all regulations and orders of the installation, which may affect performance.

The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.5.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor will not perform services on these days:

1.5.2.1 New Year’s Day: January 1st

1.5.2.2 Birthday of Martin Luther King, Jr.

1.5.2.3 Washington’s Birthday (President’s Day)

1.5.2.4 Memorial Day

1.5.2.5 Juneteenth National Independence Day: June 19th

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1.5.2.6 Independence Day: July 4th

1.5.2.7 Labor Day

1.5.2.8 Columbus Day

1.5.2.9 Veteran’s Day: November 11th

1.5.2.10 Thanksgiving Day

1.5.2.11 Christmas Day: December 25th

1.5.3 Quality Requirements:

1.5.4 Quality Control and Quality Assurance Commercial Products and Services: Consistent with

RFO Subpart 12.105, Quality Requirements, and RFO Subpart 46.202-1, DARS 2026-O0028

Revolutionary Federal Acquisition Regulation (FAR) Overhaul Part 12 Defense FAR

Supplement (DFARS) Part 212, and DFARS 2026-O0035 RFO Part 46 Defense FAR

Supplement (DFARS) Part 246, the Government will:

1.5.4.1 Quality Control for Commercial Services: Rely on contractors' existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial product being acquired include in-process inspection. Any in-process inspection by the Government must be conducted in a manner consistent with commercial practice. The Government must rely on the contractor to accomplish all inspection and testing needed to ensure that commercial services acquired conform to contract requirements before they are tendered to the Government.

1.5.4.2 Quality Assurance for Commercial Services: To the maximum extent practicable, allow a contractor under a commercial products acquisition to use its existing quality assurance system to inspect or test commercial products before the contractor presents the products to the

Government for acceptance. Rely on the contractor to accomplish all inspection and testing needed to ensure that commercial services conform to contract requirements before the contractor presents the services to the Government.

1.5.4.3 Reliance on the contractor’s QA/QC under commercial practice does not exempt the contractor nor prohibit the Government to inspect, to the maximum extent practicable consistent with commercial practice, to assure conformance with requirements. See clause RFO FAR

52.212-4(b), Inspection/Acceptance.

1.5.5 Quality Control (QC): The contractor will maintain an effective Quality Control Plan

(QCP) that reflects standard commercial practices to ensure all services comply with the requirements of this Performance Work Statement (PWS). The QCP will include commercially accepted methods for identifying, preventing, correcting, and ensuring the non‑recurrence of deficiencies in service performance. The contractor’s QCP serves as the contractor’s internal mechanism to verify that delivered services meet all contractual requirements. At a minimum, the QCP will address the performance areas identified in Technical Exhibit 1, Performance

Requirements Summary (PRS). If submission of a QCP is required, the contractor will provide a final QCP to the Contracting Officer Representative (COR) no later than 10 days after from request. Following Government acceptance of the QCP, any contractor-initiated revisions to the plan will require prior written approval from the Contracting Officer (KO).

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1.5.6 Quality Assurance (QA): The Government may evaluate the contractor’s performance using the Quality Assurance Surveillance Plan (QASP). The QASP identifies the Government’s surveillance methods and the performance outcomes it intends to observe to verify that the contractor’s delivered services conform to the requirements of this PWS. The QASP is a

Government tool for monitoring performance and does not replace or modify the contractor’s responsibility—consistent with FAR 52.212-4(b)—to ensure that all services provided meet the contract requirements. The QASP outlines the performance standards, the level of surveillance that may be applied, and the acceptable quality levels associated with those standards.

1.5.7 Installation Access and Security Requirements. The contractor will comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees will provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or

Security Office. The contractor will ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army

(HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.7.1 Contractors do not require the issue of a Common Access Card (CAC) to render services in accordance with this PWS and therefore it will not be provided.

1.5.7.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees will comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.5.7.2.1. The installation commander retains the authority to modify security requirements at any time based on mission, threat level, or risk conditions, in accordance with AR 190-13, The

Army Physical Security Program.

1.5.7.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas will complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor will submit certificates of completion for each affected contractor and subcontractor employee to the COR or

Government Inspector within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html.

1.5.7.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area will brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism https://jko.jten.mil/courses/atl1/launch.html

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Officer (ATO)). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO.

This training will be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor will report completion for each contractor employee and subcontractor employee to the COR, or Government Inspector within 15 calendar days after completion of training.

1.5.7.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor will ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor will abide by all Government regulations concerning the authorized use of the

Government's computer network, including the restriction against using the network to recruit

Government personnel or advertise job openings.

1.5.8 Physical Security and Operation Security. The contractor will safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials will be secured. Consistent with installation access procedures, may be required to take an Operations Security (OPSEC) Level 1 self-paced distance learning or OPSEC brief. The contractor will coordinate and confirm access requirements specific to each facility with the COR or Government Acceptor prior to performance of services.

1.5.8.1 Key Control. The contractor will not have access to keys, access cards, combination locks, combination numbers or other means of entry. The contractor will be always escorted by

Government Personnel when gaining access and performing services within the Government

Facility.

1.5.9 Special Qualifications: The contractor will ensure all employees possess all required licenses required by the job categories, professions, trade jobs, or services used in the performance of this PWS. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The

Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.5.10 Coordination Meeting: The Government will conduct a mandatory kickoff meeting within

15 calendar days of contract award to coordinate access, scheduling, site documentation procedures, and facility supervisor points of contact for all five (5) performance locations. The

Government anticipates at least one (1) coordination meeting and one (1) progress meeting every

30 days. Additional progress meetings may be required if the contractor deviates from this PWS

(non-conformance). The Contractor will be required to attend these meetings at no additional cost to the Government. Meetings can be on site or remote.

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1.5.11 Contract Manager (CM): The contractor will designate a CM who will ensure performance under this contract. The name of this person, and an alternate who will act for the contractor when the CM is absent, will be designated in writing to the KO. The CM or alternate will have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM will work through the COR or Government Acceptor to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM will ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM will ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor. The contractor WILL NOT designate a subcontractor or subconsultant as a CM due to lack of privity of contract between the Government and subcontractors or subconsultants.

1.5.12 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor will ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” will be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel wear identification badges distinguishing themselves as such. The badges will have the company name, employee name and the word “contractor” displayed.

1.5.12.1 If issued an identification media, the contractor will retrieve all identification media

(including vehicle passes) from its employees, subcontractors, and subconsultants, who depart employment for any reason or are directed to be removed by the Contracting Officer. The contractor will return all identification media (i.e., badges and vehicles pass) to the KO within 5 business days of an employee’s departure.

1.5.13 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees will not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor will notify its employees of the United

States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor will take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at RFO FAR 22.17 and DFARS Class Deviation 2026-O0040, Revision 1.

1.5.14 Reserved.

1.5.15 Data Rights. The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract will be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the contractor without written

PWS Page 7 of 22 permission from the KO. All materials supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.16 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor will notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and will promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

* NOTE: Deficiency Correction Plan (DCP) produced under this contract will be used by the

Government to develop the Performance Work Statement for subsequent repair and reconditioning procurement. The contractor’s participation in developing the inspection data that forms the basis for that subsequent procurement constitutes a potential informational OCI. The contractor acknowledges this condition, and the KO will determine the appropriate mitigation measure, which may include a restriction on the contractor competing for the subsequent repair contract.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer Representative: The individual appointed in writing by the Contracting

Officer to monitor contractor performance, conduct contract surveillance consistent with commercial practice, and serve as the primary technical point of contact for the Government. The

COR assists the Contracting Officer by observing performance and communicating requirements but IS NOT AUTHORIZED to change the contract or direct the contractor.

2.1.3 Deficiency Correction Plan (DCP): A comprehensive written deliverable produced for each crane that fails inspection or cannot be certified, identifying all observed deficiencies, required corrective actions, itemized parts list with part numbers and estimated lead times, estimated labor hours by trade, and Government-ready reconditioning cost estimate. The CAR does not authorize repair; it is a data deliverable only.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

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2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Field Maintenance Shop: These are local facilities that provide maintenance support and repairs for Army National Guard surface equipment.

2.1.7 Government Inspector/Acceptor: The person with delegated service and supplies acceptance authority who will accept contractor’s invoices in WAWF. It can be either the COR or a separate appointee. See def 2.1.2 Contracting Officer Representative.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Maneuver Area Training Equipment Site: This is the main and largest facility (located at

Camp Santiago in Salinas, PR) that stores and maintains heavy equipment and combat vehicles used for training maneuvers.

2.1.10 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.11 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service will meet contract requirements.

2.1.14 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Inspection/Acceptance: The Government’s action to inspect and accept supplies and services required by this PWS to ensure conformance Government requirements. It includes physical inspection of tendered supplies and services. This is separate from

Inspection/Acceptance of Invoices in WAWF submitted through PIEE.

2.1.16 Procurement Integrated Enterprise Environment: The system providing enterprise services, capabilities, and systems supporting the end-to-end Procure-to-Pay (P2P) business process.

2.1.17 Wide Area Workflow: The system, located in WAWF, in which the contractor submits invoices for inspection and acceptance via electronic fund transfer (ETF) unless otherwise specified by a clause.

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2.1.18 Revolutionary Federal Acquisition Regulation Overhaul: Unless otherwise specified, the references to the Federal Acquisition Regulation and Agency supplements herein refer to the

Revolutionary FAR Overhaul (RFO, FAR 2.0). Effective 1 February 2026, the DoW/DoD published Deviations to implement RFO through DFARS Revolutionary FAR Overhaul Class

Deviations. They can be accessed at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html.

2.1.19 Incidental Property: If provided under PWS, it refers to Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a Government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines. The contractor DOES NOT REMOVE incidental property from place of performance.

2.2 Acronyms:

AEI Army Enterprise Infostructure

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

BI Background Investigation

CM Contract Manager

COR Contracting Officer Representative

DA Department of the Army

DD254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

DSCA Defense Counterintelligence and Security Agency

FAR Federal Acquisition Regulation (Legacy)

FMS Field Maintenance Shop

RFO Revolutionary FAR Overhaul

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army

HSPD Homeland Security Presidential Directive

IA Information Assurance

IS Information System(s)

KO Contracting Officer

MATES Maneuver Area Training Equipment Site

NGB National Guard Bureau

OCI Organizational Conflict of Interest

PIEE Procurement Integrated Enterprise Environment

PII Personally Identifiable Information

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

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PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SCR Service Contract Reporting

SSN Social Security Number

TE Technical Exhibit

USD(I) Under Secretary of Defense for Intelligence

WAWF Wide Area Workflow

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The

Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS but WILL NOT provide labor, equipment, tools, or materials that are inherently required to perform services described in this PWS by trade or commercial practice.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor will instruct employees in utilities conservation practices. The contractor will operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph

3.0, the contractor will furnish everything required to perform these services as indicated in

Paragraph 1.1.

5.0 Surface Equipment Maintenance Facility (SEMF) Stationary Crane Systems

Inspection/Certification Services: The contractor will provide non-personal services, labor, materials, supplies, equipment, and subcontracted services (if applicable) to perform in accordance with the specified tasks in this PWS. The contractor will:

5.1 General Requirements: The contractor will coordinate with the COR or Government

Inspector (see Delivery Schedule and Inspection/Acceptance in SF 1449) to perform inspection, testing, certification, and required maintenance of seven (7) Government-owned stationary crane systems distributed across five (5) Puerto Rico Army National Guard (PRARNG) maintenance

PWS Page 11 of 22 facilities. These critical load-handling assets are situated at various readiness centers and maintenance shops across Puerto Rico, specifically Gurabo (FMS 2), Ceiba (FMS 3), Vega Baja

(FMS 7), Juana Diaz (FMS 9), and Camp Santiago (MATES). The facilities are identified as follows:

Table 1 – Places of Performance

Facility Town Physical Address Hours of Operation

FMS 2 Gurabo 189 km 5.5, Gurabo, PR Readiness

Center

7:30am to 4:00 pm

FMS 3 Ceiba Roosevelt Roads Marina Drive Bld.

2301 Ceiba, PR

7:30am to 4:00 pm

FMS 7 Vega Baja Vega Baja Readiness Center Carr

687, Vega Baja, PR

7:30am to 4:00 pm

FMS 9 Juana Diaz Building 42, Sheer Avenue, Fort

Allen Juana Diaz, PR

7:30am to 4:00 pm

MATES (Building 1024) Salinas Bldg. 1024, Camp Santiago Joint

Training Center, Salinas, PR

7:30am to 4:00 pm

MATES (Building 1025) Salinas Bldg. 1025, Camp Santiago Joint

Training Center, Salinas, PR

7:30am to 4:00 pm

MATES (Building 1033) Salinas Bldg. 1033, Camp Santiago Joint

Training Center, Salinas, PR

7:30am to 4:00 pm

Table 2 – Location and Equipment Identification Matrix

Facility Physical

Address

Manufacturer Model Serial

Number

(SN)

Capacity Reported

Condition

(Pre-

Inspection)

FMS 2 Road 189 km 5.5, Gurabo, PR

Readiness

Center

EMH EM 620L4 EM

175323

25 TON Do Not

Operate —

Unknown

Condition

FMS 3 Roosevelt

Roads, Marina

Drive, Bldg. 2301, Ceiba, PR

KRANCO Verify w/ Facility 10334 7.5 TON Do Not

Operate —

Unknown

Condition

FMS 7 Vega Baja

Readiness

Center, Carr 687, Vega Baja, PR

SHAW-BOX 72107022S14R02 K5-82-900 7.5 TON Do Not

Operate —

Unknown

Condition

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FMS 9 Building

42, Sheer

Avenue, Fort Allen, Juana Diaz, PR

ACCO-WRIGHT C3W07 533-20-

10021

7.5 TON Do Not

Operate —

Unknown

Condition

MATES

T1

Team 1, Camp

Santiago, MATES

Bldg 1024

PHILADELPHIA TRAMIL 86339645 20 TON Do Not

Operate —

Unknown

Condition

MATES

T2

Team 2, Camp

Santiago, MATES

Bldg 1025

PH MFG 34HL12d 65378 9 TON Do Not

Operate —

Unknown

Condition

MATES

T3

Team 3, Camp

Santiago, MATES

Bldg 1033

Dearborn Crane Verify w/ Facility 81719 15 TON Operable —

Certification

Lapsed

Note: The conditions listed in Table 2 reflect pre-inspection Government-reported status only. Actual mechanical and structural condition of all crane systems is unknown prior to contractor inspection. The contractor will treat all cranes as potentially unsafe until inspection is complete. The Government makes no representation as to the certifiability or repairability of any crane listed.

5.1.1 The contractor will coordinate with the COR or Government Inspector the date and time for conducting the inspection. Each facility has a designated supervisor. The contractor will coordinate service schedules through the COR or Government Inspector with the Facility

Supervisors to minimize impact and interruption of Government operations.

5.1.2 The contractor will maintain qualified personnel in accordance with trade and industry standards who are certified and trained to conduct inspection, testing, certification and repair services. The contractor will be cognizant of the different credentialling requirements pertaining to each stationary crane manufacturer’s specifications.

5.1.3 Prior to commencement of performance, the contractor will provide credentials and certifications for each contractor or subcontractor performing services under this PWS.

5.1.4 The contractor will maintain and provide calibration records for testing equipment.

5.1.5 The contractor will comply with installation access and safety requirements.

5.1.6 The contractor will maintain adequate housekeeping and remove debris and waste generated in direct performance of this service. The contractor is expected to document site conditions pre- and post-performance.

5.1.7 The Government does NOT provide personal protective equipment (PPE). The contractor will provide to its contracted employees and subcontractors all required PPE to include hardhats, PWS Page 13 of 22 gloves, coveralls, and other PPE prescribed by the type and effort of work performed in accordance with safety and industry standards.

5.1.7.1 Contractors without required PPE will not be allowed to perform work. Delays resulting from contractors’ negligence to ensure adequate PPE is provided and on hand with contracted employees or subcontractors will not constitute grounds for a request for equitable price adjustments and will not be compensated.

5.1.7.2 The contractor bears the full risk of negligence and lack of supervision of its contracted workforce and subcontractors.

5.1.7.3 The Government has no privity of contract with subcontractors. The contractor will not send subcontractors unsupervised.

5.1.8 The contractor will restore areas to pre-work conditions after service completion (see paragraph 5.1.6). The contractor is not expected to restore conditions that DID NOT change because of the direct performance of this service; therefore, it is important to document the conditions of the site.

5.1.9 To minimize risk to Government personnel and equipment, the Government will place all stationary cranes identified in Table 2 in a Government-controlled lockout/tagout (LOTO) condition prior to contractor performance at each location, in accordance with 29 CFR 1910.147 and DA PAM 385-10. The Government will not restore operational status to any crane until the contractor completes inspection, and either certifies the crane as serviceable under paragraph 5.4 or issues a Corrective Action Report under paragraph 5.3. The contractor will verify LOTO status at commencement of each inspection and will not proceed if LOTO has not been applied.

5.2 Safety and Operational Inspection

5.2.1 The contractor will conduct an in-depth, rigorous safety and operational inspection of each crane listed in Table 2. Inspections must comply with 29 CFR 1926 Subpart CC, AR 385-10, DA

PAM 385-10, ASME B30.2, and applicable manufacturer guidelines. The inspection will cover, at a minimum, the following crane system components

1. Overhead Bridge Crane structure and runway

2. Jib Crane structure (where applicable)

3. Electric hoists

4. Trolley assemblies

5. Crane electrical systems

6. Crane safety systems

7. Crane mechanical systems

8. Structural members and welds

9. Bridge assemblies

10. Hoist assemblies

11. Wire ropes, chains, and hooks

12. Brakes

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13. Limit switches

14. Warning devices

15. Safety devices and overload protection

16. Load-bearing components

17. Pendant controls and operator interface

5.2.2 The contractor will classify each stationary crane’s operational status upon completion of inspection using the following condition codes:

Condition Color Code Criteria

Fully Operational Green The equipment is functioning as intended with no deficiencies that limit performance, safety, or usability. All required features, controls, and safety systems operate within normal commercial tolerances, and the equipment is suitable for unrestricted use.

Operable —

Certification Lapsed

Yellow The equipment is mechanically and electrically functional with no identified safety-critical deficiencies. The crane is operable but lacks current certification. The equipment is suitable for load testing and certification without prior repair.

Operational with

Restrictions

Amber The equipment is functional but has identified non-safety-critical deficiencies that limit its capability or require operational restrictions to ensure safe use. Safety systems (brakes, limit switches, overload protection) are functional. A Corrective Action Report is required. The crane may be eligible for restricted-load certification at the discretion of the Contracting Officer after Government review of the CAR.

Remove from

Service

Red The equipment is not safe or suitable for operation due to a critical defect, damage, or malfunction affecting structural integrity, brakes, limit switches, overload protection, or other safety-critical systems. The crane must not be used until deficiencies are corrected. A Corrective Action

Report is required. Load testing will not be conducted.

5.2.3 The contractor will IMMEDIATELY inform the COR/Government Inspector and Facility

Supervisor if a stationary crane, upon initial inspection, presents an immediate safety risk that may result in injury, loss of limb, or life. The contractor will provide marking materials in accordance with industry standards to visibly and prominently mark the safety hazard. The

Government will be notified within one (1) hour of discovery of any such condition.

5.3 Deficiency Correction Plan (DCP)

5.3.1 For each crane that receives an Amber or Red condition code under paragraph 5.2.2, and for which load testing cannot be safely conducted, the contractor will produce a comprehensive

Deficiency Correction Plan (DCP). The DCP is a data and cost-estimating deliverable only. No repair services are authorized under this contract.

5.3.2 The contractor will deliver the DCP within 15 calendar days of completion of physical inspection of each applicable crane. The DCP will include:

PWS Page 15 of 22

1. Facility location and crane identification information (manufacturer, model, serial number, rated capacity)

2. Inspection date and inspector identification with credentials and license number

3. Assigned condition code (Amber or Red) with supporting narrative

4. Itemized list of all identified deficiencies, categorized by: (a) Safety-critical deficiencies and

(b) Operational/performance deficiencies

5. Photographs of each deficiency, labeled by component and location

6. Required corrective actions for each identified deficiency, referenced to OEM specifications or applicable standard

7. Itemized parts list required for full reconditioning, including: part number or OEM specification, part description, quantity required, and estimated procurement lead time

8. Estimated labor hours by trade category (e.g., electrician, millwright, crane mechanic) for each corrective action

9. Government-ready reconditioning cost estimate, broken down by labor, materials/parts, and special tooling, based on prevailing local market rates

10. Contractor’s assessment of whether the crane is cost-effectively repairable or should be considered for replacement, with technical justification

11. If replacement is recommended: estimated replacement cost for a crane of equivalent or greater rated capacity and configuration

5.3.3 The DCP does not authorize the contractor to perform any repairs. All repair and reconditioning services are out of scope for this contract and will be addressed in a separate

Government procurement action using the DCP as technical basis.

5.4 Load Testing of Stationary Cranes

5.4.1 The contractor will conduct operational and load testing on each crane that receives a

Green or Yellow condition code under paragraph 5.2.2, and on each Amber-coded crane for which the Contracting Officer provides written authorization to proceed with restricted-load testing following Government review of the DCP. Load testing will not be conducted on Red-coded cranes. The contractor will not proceed with load testing on any crane without COR confirmation that LOTO has been removed and Government authorization to test.

5.4.1.1 For the MATES T3 crane (Dearborn Crane, Building 1033, Camp Santiago), which is reported as operable but uncertified, the contractor will proceed directly to load testing following inspection if no safety-critical deficiencies are identified, without awaiting additional

Government instruction.

5.4.2 Load testing will be conducted in accordance with ASME B30.2, OSHA 29 CFR 1926

Subpart CC, and applicable manufacturer specifications. The contractor will:

1. Provide all required load test equipment, rigging, and test weights

2. Conduct load testing at rated capacity and, where required by standard, at proof load

3. Verify brake operation under load

4. Verify all limit switch operation

5. Verify overload protection operation

PWS Page 16 of 22

6. Verify safety device operation

7. Document all test parameters, readings, and results

8. Provide the documented load test results to the COR within 5 calendar days of test completion

5.5 Certification of Stationary Cranes

5.5.1 The contractor will provide certification documentation for each crane that successfully passes load testing under paragraph 5.4, confirming compliance with applicable inspection and testing requirements. Certification will be issued only for cranes that meet all applicable standards without restriction, or with documented operational limitations for Amber-coded cranes authorized for restricted-load certification.

5.5.2 The contractor will provide:

1. Inspection completion date

2. Load Test completion date

3. Crane identification information

4. Rated load capacity

5. Operational limitations

6. Certification expiration date

7. Inspector and certification information and credentials

5.5.3 The contractor will install updated inspection tags or labels on each certified crane upon certification completion, in accordance with applicable standards and manufacturer specifications. The contractor will notify the COR in writing when each crane has been certified and is in compliance for Government operation. Certified cranes will be logged in the inspection completion report specified in Technical Exhibit 2.

5.6 Inspection Completion Summary Report

5.6.1 Upon completion of all inspections across all seven (7) cranes, the contractor will provide a consolidated Inspection Completion Summary Report to the COR. This report will include:

1. Summary table of all seven cranes with assigned condition codes, inspection dates, and disposition (certified, CAR issued, or both)

2. Total number of cranes that were certified

3. Total number of cranes receiving a Corrective Action Report

4. Copies of all individual inspection reports, CARs, load test results, and certification documentation

5. Contractor’s overall assessment of crane fleet readiness and recommended Government priority order for repair actions based on operational impact and safety risk

5.6.2 The Inspection Completion Summary Report will be submitted no later than 15 calendar days after the last crane inspection is completed.

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5.7 Limitation on Recommendations: The contractor's inspection reports shall be limited to factual observations, measured conditions, identified deficiencies, failed components, safety findings, photographs, and operational status assessments. The contractor shall not prepare acquisition documents, statements of work, specifications, Government estimates, source-selection criteria, procurement strategies, or contractor recommendations for future repair, replacement, or maintenance acquisitions.

5.8 Future Acquisitions: Nothing in this PWS shall grant the contractor any exclusive right, preference, or entitlement to perform future repair, replacement, maintenance, certification, or inspection services associated with the equipment evaluated under this contract. The Government reserves sole discretion regarding future acquisition strategies and repair determinations.

5.9 Service Contract Reporting:

5.9.1 When required, the contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.9.1.1 The contractor will completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract

Reporting.

5.9.1.2 The Contractor will report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-

September 30).

5.9.1.3 The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD

Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.9.1.4 The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of

Publication

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation

Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.

html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1

DoD Identification (ID) Cards

(Enclosure 2, paragraph 3.b)

01/23/2014

(Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://www.fsd.gov/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm

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Federal Information Processing Standards

(FIPS) Publication 201-2

Personal Identity Verification (PIV) of

Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-

2.pdf

DoDM 5200.2 Procedures for the DoD

Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46

DoD Investigative and Adjudicative

Guidance for Issuing the Common

Access Card (CAC)

09/09/14

(Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification

Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11

Department of Defense Privacy and Civil

Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01

Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M

Information Assurance Workforce

Improvement Program

12/19/2005

(Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M

National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006

(Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05

Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared

Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/Army

Dir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 381-12

Threat Awareness and Reporting

Program (TARP)

(Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR.asp x

AR 385-10 07/24/2023 https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN3

4981-AR_385-10-000-WEB-1.pdf

DA PAM 385-10 07/24/2023 https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN3

0093-PAM_385-10-000-WEB-1.pdf

29 CFR 1926 Construction Industry Current See OSHA prescribing site

29 CFR 1910 General Industry Current See OSHA prescribing site

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN34981-AR_385-10-000-WEB-1.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN34981-AR_385-10-000-WEB-1.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN30093-PAM_385-10-000-WEB-1.pdf https://armypubs.army.mil/epubs/DR_pubs/DR_a/ARN30093-PAM_385-10-000-WEB-1.