W912LR-14-B-2003_Q A_12_Aug_14_pending_responses.docx

W912LR-14-B-2003

Q2003-0001: Could you please provide the incumbent contract number?

If not, is this a new requirement?

A: This is a new requirement.

Q2003-0002: We received notification that the documents for these three bids were available, but when we try to retrieve them, a message shows indicating “no documents available”.

A: Ensure you are using the revised solicitation number W912LR-14-B-2003 and documents are available. For assistance, the FBO helpdesk is (866)606-8220 if you cannot see the solicitation and general non-secure documents.

If you cannot access the drawings and specification because they are secure documents, it is most likely because there is an issue with your registration to with JCP. Do not send the DD Form 2345 to us, We have no access to this system. We can tell you how long your individual company registration will take or where you are in the process. There is a help desk number shown in the synopsis and solicitation that you can use to check for updates with them. This information was posted in original pre-solicitation synopsis on 23 Jun 2014 to allow ample time for your company to complete registration.

Details in synopsis and solicitation are:

Company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS) Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084. The Joint Certification Office may be contacted by telephone at: 1-(800) 352-3572; or email: jcp-admin@.dla.mil Provide an introductory page to include Cage Code, DUNS Number, Tax Identification Number (TIN), points of contact, authorized negotiators, contact phone, facsimile numbers, and email addresses. Also, include your business socioeconomic status, e.g. small business, woman-owned small business, HUBZone small business, etc.

Q2003-0003: Do we have to register to attend the Bid Opening?

A; Exhibit J- Pre-Bid/Site Meeting Access Form was used for registering to attend the Pre-Bid Conference. If the specific individual registered to attend the Pre-Bid Conference, they will remain on the list to return for the Bid Opening. If a different individual is planning to attend, they will need to submit Exhibit J 5 days prior to the Bid Opening which is scheduled for 19 August 2014.

Q2003-0004: Yesterday we sent thru mail our JCP Certification Form as required to access the bid documents. Please let us know how we can expedite this.

A: Details for assistance are in Q2003-0002 Q2003-0005: I have a question regarding the Militarily Critical Technical Data Agreement. Once completed and mailed, how long is the processing time that we would be able to access drawing and specifications for this project considering the tentative site walk is in 5 business days? Also how will we be notified that we are accepted and the documents accessible?

A: See information in Q2003-0002

Q2003-0006: 4 pages of the Fire Alarm Systems are not in drawings/ specifications. Please advise. The Fire Protection (FP) and Fire Alarm (FA) drawings were not included in the bid package.

A: PENDING RESPONSE

Q2003-0007: Item 11 on Page 1 of 57 states that the contractor shall complete the work within 670 calendar days after receiving the Notice to Proceed, and that this performance period is mandatory. Clause 52.211-10 on Page 29 of 57 states under item c) that the contractor will complete the entire work for use not later than 770 days, and that this time includes final cleanup of the premises.

A. Typographical error is in the Clause, This will be corrected by amendment. The correct period of performance is 670 days as stated on Page 1.

Q2003-0008: We are concern about when we may get access to the security documents for this solicitation. Our security Form 2345 is still on process for which we don't know when we can obtain the documents. Even when this issue is not under the owner's control, we respectfuly request to consider this situation to extend the due date for the submission of the proposal in a reasonable amount of time. During the site visit we confirmed with many other participants and they are experiencing the same problem to get the documents.

A: Details for assistance are in Q2003-0002 Q2003-0009: We need the index of the drawings. We can't find it in the document that we download on your page.

A. See solicitation, Table of contents shows lists of all attachments pertaining to that project.

Q2003-0009: Are we accepting Bids the same day of the Bid opening?

Solicitation, Section 00100, Paragraph 6.1

BID REPOSITORY AND BID OPENING:

A bid repository is provided for hand carried bids and is located at Building 763-Room 3, Camp Santiago JMTC, Salinas, Puerto Rico 00751. Hand carried bids must be deposited in the repository prior to the time established for opening of bids. Bidders are cautioned that they will be required to sign-in and obtain a visitor’s pass to enter the facility and should allow time to accomplish this. See instructions for obtain access to the base in the Site Visit instruction. Follow the same instruction for obtaining entry to hand carry bid. Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304.

6.2. The bid opening will occur at the time and date specified in Block 13 of the SF1442. The Bid opeining will be conducted at Building 763-Room 3, Camp Santiago JMTC, Salinas, Puerto Rico 00751. All interested offerors and their major subcontractors are encouraged to attend the bid opening.

Q2003-0010: In the footing schedule the WF 31 footing is showing like square footing and on the drawing S-111 is showing like continues footing. Please clarify.

A: PENDING RESPONSE

Q2003-0011: We can’t find the description of the WF31 Foundation

Q2003-0012: FBO site has two files with the same name, but are described differently. One has electrical on the side and the second file with the same name has Fire Protection. Are we suppose to have two different files or did some one make a mistake.

Q2003-0013: The Equipment List on Drawing Q-101 specifies a Ari-Hetra 4-post lift but no additional information (model, etc) is provided for this lift except for minor electrical details. Please provide a model number and options, if required.

Q2003-0014: The project is specifying “electronic preset” oil nozzles and meters. Preset type are mechanical or analog, not electronic. Please clarify.

A: PENDING RESPONSE

Q2003-0015: Please provide the soil study made at the project site. We can't find the sub soil exploration report . We need it for the earth works price. Thanks you.

A: PENDING RESPONSE

Q2003-0016: Division 0 (Bidding Requirements, Contract Forms, And Conditions of the Contract) is missing from the specifications. It begins with Division 01 10 00 (Summary). What documents are required for the bid package?

A: PENDING RESPONSE

Q2003-0017: During the site visit, the government stated that all excavated material stays inside the base and will not require any permits for its disposal. Please confirm this statement.

Q2003-0018: On the footing Schedule WF70 is not listed, nonetheless on drawing S-111 it is shown in 16 occasions, please clarify.

Q2003-0019: Footing WF31 is listed as a 3’x3’x1.5’ footing, but in drawing S-111, it appears to be a 3’x12’x1.5’ footing, please clarify.

A: PENDING RESPONSE

Q2003-0020: Drawings labeled “C-xxx” for site works, doesn’t show scale, please confirm the scale of these drawings.

A: PENDING RESPONSE

Q2003-0021: We request a time extension to the bid opening, in order to quote the site works.

A: Bid opening remains unchanged.

Q2003-0022: The drawings & Specs indicate a TPO Roof Membrane, which we understand has not been approved by the federal government, please confirm.

A: PENDING RESPONSE

Q2003-0023: In P.R. because of climate and temperature variations, this TPO system is usually not guaranteed superior to 8 or 10 years. Specs call for 30 years guarantee.

A: PENDING RESPONSE

Q2003-0024: Using PVC 50 or PVC 60 would provide the same result as using TPO 80 and would result in a cheaper insulation works, in favor of the owner. This type of roof membrane has already been used in Campamento Santiago in Salinas, (bldg 814-range control/020/017/1004).

A: PENDING RESPONSE

Q2003-0025: The contract documents indicates that the security equipments will be provided by the owner, but we need to clarify if contractor will be responsible for rough in & wiring or rough in only.