PWS PRS Lodging BPA Fairfax 30JUL2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

Lodging Services Blanket Purchase Agreement (BPA)

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to provide lodging room rentals (single and/or double occupancy, non-smoking rooms) for authorized members of the Virginia National Guard (VaNG). Lodging accommodations shall contain living space and sleeping areas in accordance with Federal, State, Local, and Commercial standards. No more than two people shall be assigned to a double occupancy room, defined as a room with two beds, queen or full.

1.2 Background: A review of recurring Government Purchase Card (GPC) transactions by multiple VaNG units to support lodging-in-kind (LIK) requirements in the areas surrounding Fort Belvoir, VA and the Fairfax, VA National Guard Armory has identified a need for a procurement tool to meet lodging requirements for soldiers and airmen of the VaNG in a more efficient manner. Establishing multiple BPAs in the area for lodging services supports current needs as well as unscheduled needs in the case of mobilizations, scheduled or emergent.

1.3 Period of Performance (PoP): The Period of Performance shall be five years from award of the BPA, revalidated annually.

1.4 General Information:

1.4.1 Place and Performance of Services: The place of performance is the contractor’s respective lodging facility which shall be located within a ten-mile radius of 9810 Flagler Road, Fort Belvoir, VA 22060 or 9797 Braddock Road, Fairfax, VA. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall be required to perform services on these days should individual call orders require soldier lodging on a holiday.

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 RESERVED

1.4.5.1 RESERVED

1.4.5.1.1 RESERVED

1.4.5.1.2 RESERVED

1.4.5.1.3 RESERVED

1.4.5.1.4 RESERVED

1.4.5.1.5 RESERVED

1.4.5.1.6 RESERVED

1.4.5.2 RESERVED

1.4.5.3 RESERVED

1.4.5.4 RESERVED

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 RESERVED

1.4.5.6.1 RESERVED

1.4.5.6.2 RESERVED

1.4.5.6.3 RESERVED

1.4.5.6.4 RESERVED

1.4.5.6.5 RESERVED

1.4.5.7 RESERVED

1.4.5.8 RESERVED

1.4.5.9 RESERVED

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 RESERVED

1.4.5.12 RESERVED

1.4.5.13 RESERVED

1.4.5.14 RESERVED

1.4.6 RESERVED

1.4.6.1 RESERVED

1.4.6.1.1 RESERVED

1.4.6.1.2 RESERVED

1.4.6.1.3 RESERVED

1.4.6.2 RESERVED

1.4.7 RESERVED

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this BPA and subsequent call orders. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this BPA an subsequent call orders.

The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the BPA without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the BPA are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, and working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.4.10.1 RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the BPA and call orders; procure commercial sex acts during the period of performance of the BPA and call orders; or use forced labor in the performance of the BPA and call orders. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 RESERVED

1.4.13 RESERVED

1.4.14 RESERVED

1.4.15 RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Blanket Purchase Agreement: A simplified method of filling anticipated repetitive needs for supplies or services by establishing “charge accounts” with qualified sources of supply.

2.1.2 Call Order: An order placed by an authorized government representative against a Blanket Purchase Agreement.

2.1.3 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet BPA and call order requirements.

2.1.10 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation BPA Blanket Purchase Agreement CM Contract Manager COR Contracting Officer Representative DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army KO Contracting Officer NGB National Guard Bureau PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform the services as indicated in Paragraph 1.1.

4.2 RESERVED

4.3 RESERVED

5.0 Requirements: The contractor shall:

5.1 Provide double and or single occupancy rooms for the dates specified per individual call order. If the specified standards below are not met, the contractor shall provide an alternate room meeting the standards within 30 minutes of notification of room condition. The alternate room shall be provided at no additional cost to the Government.

Repetitive noncompliance, defined as two or more incidents per individual call order in which alternate or suitable substitution (being equal or better than the identified standards) for accommodation is not made within 30 minutes of notification.

5.1.1 Rooms shall be clean and smoke free hotel/motel rooms in accordance with industry and Federal Emergency Management Agency (FEMA) standards.

5.1.2 Rooms shall comply with all Municipal, State and Federal environmental, health and safety standards.

5.1.3 All linens shall be provided shall be clean and meet industry standards.

5.1.4 No more than two persons shall be assigned to one room without written authorization by the appointed COR or KO.

5.1.5 Double occupancy rooms shall contain two beds, king, queen, double, or twin, so that each member occupying the room has their own bed. Roll-away beds and pullout sofas are not considered double occupancy rooms. A double occupancy room will satisfy the request for a Single room, however only one occupant will be assigned to that room when the call order specifies for a single room.

5.1.6 Rooms shall include all standard accommodations found within the commercial marketplace for “Midscale” hotel/motel services, such as telephone, internet access, refrigerator, microwave, television with cable access, hair dryer, iron and iron board, and an alarm clock.

5.1.7 Rooms shall have functioning heating or air conditioning (according to the season) and ventilation necessary to maintain comfort for guests.

5.1.8 Bathrooms shall be clean and sanitary and include a shower or shower/tub combination, with shower doors or curtains, toilet and mirror, all in working order.

Additionally, bathrooms shall have adequate lighting and grounded electrical outlets.

5.2 Provide a safe and crime-free environment.

5.2.1 The contractor shall protect controlled unclassified information, including but not limited to, training times, dates of stay, number of personnel, individual credit card information, name of exercise or event, etc., pertaining to daily operations. The COR will provide the contractor with what information per call order needs to be protected, why it needs to be protected, and how to protect it.

5.2.2 All guest rooms shall be secured and access limited to occupants, the COR (for assistance with command/leadership welfare checks, cleaning staff, and management, in case of emergencies.

5.2.3 All entrance doors to guest rooms shall have interior security locks, either deadbolt or double locking locks, and an entrance peep hole. If the guest room has sliding glass or French Doors, they shall be equipped with an effective and working locking device.

5.2.4 Each room occupant shall be provided with a room key.

5.2.5 Ground floor exterior doors are not permitted.

5.2.6 Exterior doors for entrance to the hotel/motel facility shall have controlled secure access.

5.2.7 Parking lots shall be equipped with lighting to ensure the safety of occupants and their belongings.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation 6-11-2025 https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement 1-17-2025 http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Not Applicable.

https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS Paragraph

5.1 Provide

Single or Double occupancy rooms

If the specified room standards in section 5 are not met, the contractor shall provide an alternate room meeting the standards within 30 minutes of notification of room condition

No more than two incidents per individual call order in which alternate or suitable substitution (being equal or better than the identified standards) for accommodation is not made within 30 minutes of notification.

Random Sampling by the Government/ COR.

PWS Paragraph

5.1.5 Double

Occupancy

Rooms

Double rooms shall occupy no more than two people. Double rooms shall also contain two separate beds. Roll away beds and pullout sofas cannot be considered as double occupancy rooms

100% AQL after resolution. Contractor must resolve issues within 30 minutes of notification

Random Sampling by the Government/ COR.

PWS Paragraph

5.1.6 Standard

Accommodations

Rooms shall include standard accommodations found within the commercial marketplace for “Midscale” hotel/motel services. Additionally, all room shall meet the minimum standards outlined in the

PWS.

100% AQL after resolution. Contractor must resolve issues within 30 minutes of notification

Random Sampling by the Government/ COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.9 Designate

Contract Manager

No later than 7 days before event start.

1 Electronic Submission

(email)

COR