Site Visit Agenda Furniture.pdf

NATIONAL GUARD BUREAU

U.S. PROPERTY & FISCAL OFFICER FOR VIRGINIA

6090 STRATHMORE ROAD

WAREHOUSE 15, BAY H

RICHMOND, VIRGINIA 23237-1103

1 August 2024

Furniture SITE VISIT

RFQ W912LQ-24-Q-A004

Agenda:

1. Introduction: Welcome & sign-in

a. 11:00 a.m. – 12:30 p.m., on Thursday, August 1, 2024, is the allotted time for the site visit.

b. Led By:

i. Rebecca Fowler (Contracting Officer)

ii. Matt Guyer (Contract Specialist),

iii. JT Palmore (Facilities and COR),

iv. Jim Edmonds (Facilities).

2. Purpose: To allow interested vendors an opportunity to see building 142 and the 10 rooms where furniture will be required, to assist them in determining the best furniture and configuration to meet the requirement.

3. Questions: We will provide responses to the questions received up this point. You may ask any follow up questions regarding this requirement, and we will provide responses during this visit. A consolidated statement of Q&A will be posted as an attachment to the solicitation to SAM.gov by COB on Friday, August 2, 2024. Any questions after this meeting must be submitted in writing no later than 11:00 a.m. Friday, August 7, 2024. The contracting officer will determine if the response to any question requires an amendment to be issued. If determined necessary to issue an amendment, the amendment will be issued to all.

a. Information provided at this site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

b. Do not call with questions. Questions are to be submitted in writing.

c. Delays in getting an answer does not change the requirement – only an amendment issued in writing can change the requirement.

4. Important Dates to Remember:

a. Friday, August 2, 2024: All Q&A up to the conclusion of this meeting will be posted on SAM.gov.

b. Wednesday, August 7, 2024: Any remaining questions must be received by 11:00am EDT.

c. Friday, August 9, 2024: Final Q&A posted to SAM.gov.

d. Wednesday, August 14, 2024: Quotes due by 11:00 a.m. EDT.

5. Synopsis of the Requirement:

a. The Virginia Army National Guard (VAARNG) is seeking to furnish 10 newly renovated office spaces in building 142 on Ft. Barfoot, Virginia. The purchase order for furniture will include 7 x L-shaped desks, 9 x office chairs, 17 x guest chairs, 2 x small desk, 1 x small meeting table, and 1 x large conference table.

b. A general description of the requirement for each type of furniture can be found in the Statement of Objectives.

c. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, to deliver, move, assemble, and set-up/ installation of office furniture.

d. Furniture construction may consist of a wood composite core with durable laminate, light in color such as maple. All laminate type furniture should be from the same product line and similar in appearance. Office chairs and guest chairs shall have a metal frame with upholstery.

e. Delivery and set-up/ installation is required.

6. Synopsis of Request for Quote (RFQ):

a. In order to be considered for an award, contractors are required to have an active registration in the System for Award Management (SAM) at https://sam.gov at the time of submission and award.

b. Quotes are due no later than 11:00 a.m. EDT, Wednesday, August 14, 2024.

Email all quotes to Matt Guyer at matthew.c.guyer.civ@army.mil and Becky Fowler at Rebecca.l.fowler6.civ@army.mil. Include the solicitation number in the Subject line of the email.

i. The following is required to be submitted with the contractor’s quote:

1. Completed and signed “Information Sheet.”

2. Product images and description of proposed furniture along with an overlay or diagram demonstrating how the proposed furniture will be arranged and fit in each room.

3. Completed Reps and Certs for the attached 52.204-24, 52.212-3 ALT I, 252.204-7016, and 252.204-7017. Please provide fill-in information on each form.

4. A signed and completed provision 52.223-22 is required if"...the Offeror received $7.5 million or more in Federal contract awards in the prior Federal fiscal year. Their presentation is optional if the https://sam.gov/ mailto:matthew.c.guyer.civ@army.mil mailto:Rebecca.l.fowler6.civ@army.mil

Offeror received less than $7.5 million in Federal contract awards in the prior Federal fiscal year."

5. Completed and signed SF 1449

6. Completed “Pricing Sheet”

7. Past Performance Information (no more than 10 total pages)