Questions and Answers RTI JAN-JUN2025 Food W912LKN-25-Q-A006.docx
DOCX document 21 KB Posted
- Attached to
- VTARNG RTI Full Food Service JAN - JUN 2025
- Solicitation number
- W912LN-25-Q-A006
About this file
This is a Questions and Answers document for solicitation W912LN-25-Q-A006, which seeks full food service support for the Vermont Army National Guard Regional Training Institute from January to June 2025. Questions were due by December 16, 2024, at 10:00 am EST, with responses due by December 19, 2024, at 10:00 am EST.
Key details clarified through the Q&A include: this is a new requirement with no incumbent; award will be made to a single vendor before January 3, 2025; quantities listed in CLINs are for the entire training period, not per day; service equipment cannot remain on-site between classes; meal quantities are not expected to vary more than 10% from estimates; and while there is a confidential budget ceiling, vendors are responsible for setting their own unit prices. The solicitation is a small business set-aside requiring valid SAM registration. Vendors may use either the provided Excel spreadsheet or Quote Submission template for pricing, and service will be delivered across five training periods between January 3 and June 27, 2025.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| W912LN-25-Q-A006 CSS PWS Clauses and Provisions.pdf | ||
| CLIN Structure for Price Quote - KO reviewed and approved.xlsx | XLSX spreadsheet | |
| Quote Submission Template Food Experience Past Perf Price.docx | DOCX document | |
| National Guard Protest Procedures.pdf | ||
| Quote Submission Template.pdf |
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Text version
Q&A
W912LN-24-Q-A006
Posting Date: 11DEC2024;
Questions due by 10:00 am EST on 16DEC2024.
Questions received after that time will not be answered. Answers provided on or about 17SEP2024.
Response Date: 10:00 a.m. EST, 19DEC2024
VTARN RTI Food Service Jan – Jun 2025
1. QUESTION: Can you clarify to whom we’re submitting this response to?
ANSWER: The government points of contact listed in the solicitation, Contracting Officer kathleen.b.oneill.civ@army.mil and Contract Specialist: donald.j.luby.civ@army.mil for the Vermont Army National Guard (VTARNG).
2. QUESTION: Please clarify if the quantities in each CLIN (i.e. CLIN 0001 = 1408x) are per day or for the training period?
ANSWER: Quantities in each CLIN are for the training period indicated.
3. QUESTION: Are we able to leave our service equipment on site between classes?
ANSWER: No.
4. Will one awardee be selected for all 5 classes?
ANSWER: Yes
5. Per 3.1, are you asking for additional documents outside of what was required to fill out in the solicitation package? Please clarify this response format as it seems all items in the “Quote Submission” document seem to cover this requirement.
ANSWER: It is up to the offeror whether to use the “Quote Submission” template or not. The template is intended to help offerors structure quotes that address all submission requirements spelled out in the Addendum to 52.212-1. Each offeror retains responsibility for quote completeness.
6. Please clarify what “IDT” stands for in CLIN 0003, x8, x13, x18 & 23.
ANSWER: Individual Duty Training (IDT). The designation is relevant only for purposes of invoicing.
7. Will the Contracting Officer/Specialist need additional documents or attachment to indicate the small business set aside such as the SAM profile or other certificate?
ANSWER: System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM from the time of quote submission through award. Offerors should ensure their registration reflects their small business status in the relevant NAICS code.
8. Is there a certain budget this project must stay within?
ANSWER: Yes. If the government does not receive a compliant quote within the funding that has been allotted for this requirement it may be cancelled. The amount of allotted funding is confidential.
9. What is the date of award?
ANSWER: Before 03JAN2025
10. When will the awardee be notified of the decision?
ANSWER: Immediately upon Award.
11. The table in the RFQ is the same as the table in the “Quote Submission” document. Do you need both filled out in addition to, or in lieu of the excel document?
ANSWER: The Excel document has been provided to assist offerors in ensuring their calculations are accurate. Offerors are welcome to use either the Excel spreadsheet or the price portion of the Quote Submission template.
12. Who is the current incumbent?
ANSWER: This is a new requirement.
13. Please provide a copy of current meal rates.
ANSWER: Offerors are responsible for setting their own unit prices for this requirement.
14. Requesting historical meal counts for 2024
ANSWER: This is a firm fixed price contract for the quantities listed on the solicitation.
15. Please conform that the Start date is 3 January 2025 for this contract?
ANSWER: The start date is 3 January 2025.
16. In 1.9. A list of line item number(s) and items, quantities, and units of measure. Provides estimated quantities per CLINS periods. Do you anticipate these meal counts increasing or decreasing by more than ten (10) percent ?
ANSWER: No, we do not.
File details come from the government source that posted it. Updated .