Quote Submission Template.pdf

QUOTE SUBMISSION TEMPLATE

You are strongly encouraged to submit quotes using this template. It is not mandatory, but tracking everything the Government has asked for can be challenging, and an otherwise-attractive, competitively priced offer may be at a disadvantage if you fail to include all requested information. You may submit the form as a Word document or print it, fill it out by hand, and submit a PDF or photo. Most cell phones have a document scanning app included.

QUOTE OVERVIEW

1. QUOTE SUMMARY

Solicitation No. W912LN-25-Q-A006 Date quote submitted Offeror’s name Offeror’s address Offeror’s CAGE code, and Unique Entity ID

(UEI)

CAGE code:

UEI:

Contact information for Offeror’s quote Point(s) of Contact

Name:

Phone #:

Email address:

Quote Acceptance Period Quote is valid through:

Statement of Intent re Subcontracting The offeror ☐ DOES ☐ DOES NOT intend to subcontract all or part of the work (if YES, complete Question 2).

2. SUBCONTRACTOR INFORMATION (if applicable)

Subcontractor’s CAGE code and Unique Entity ID (UEI) (if they have them)

CAGE code:

UEI:

Description of the work to be subcontracted

Does the offeror have a written commitment from the subcontractor to proceed if the offeror is awarded the contract

The offeror ☐ DOES ☐ DOES NOT have a written commitment from the subcontractor.

3. STATEMENTS OF ACKNOWLEDGEMENT

The offeror ☐ DOES ☐ DOES NOT agree with all terms, conditions, and provisions of the RFQ and ☐ DOES ☐ DOES NOT agree to furnish and deliver the items or perform services set forth in the RFQ in consideration for offeror’s proposed price(s) set opposite each item.

Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

4. STATEMENT OF ASSUMPTIONS

☐ The offeror has made no assumptions in preparing its quote; all information on which the offeror’s quote is based are based on the express terms of the RFQ.

OR

☐ The offeror has made the following assumptions in preparing its quote:

If the offeror has listed assumptions above, the offeror ☐ DOES ☐ DOES NOT acknowledge that none of the "assumptions" may contradict or take exception to any terms, conditions, or requirements of the solicitation.

The offeror ☐ DOES ☐ DOES NOT acknowledge that any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

VOLUME 1: EXPERIENCE

Submission of Experience information is not mandatory. However, because Experience is one of the evaluation factors, failure to include Experience information may put your quote at a competitive disadvantage relative to another vendor that does include relevant experience. You would receive a neutral rating for Experience, while the other vendor would receive a positive rating for this factor.

Note: “Experience” is what work the offeror has done in the past. “Past Performance” is how well they did it. For Volume 1, just identify relevant contracts (contracts that are similar in scope, magnitude of effort, and complexity to the work in this solicitation). Performance evaluation is not part of this volume.

You may list up to five (5) contracts performed within the last five (5) years. If you list fewer than 5, you may delete, cross out, or discard tables you do not use. The question about Factors 1 through 4 refers to the work described in the referenced Performance Work Statement (PWS) paragraphs:

Factor 1: Food Preparation & Quality. PWS paragraph(s) 5.1 thru 5.1.2.

Factor 2: Menu Standards. PWS paragraph(s) 5.2 thru 5.2.3.

Factor 3: Meal Service. PWS paragraphs 5.3 thru 5.3.5.

Factor 4: Food Safety, Sanitation & Cleaning. PWS paragraphs 5.4 through 5.4.4, and 5.5.3.

Do not include descriptions of work not relevant to catering, food service or management of catering/food service contracts. If you include information regarding more than five (5) contracts, the Government will consider only the first five contracts listed.

Offeror’s Experience

Contract 1:

Contract Number (and delivery order or task order # if applicable)

Contract Type (e.g., firm fixed price, cost reimbursement)

Estimated Annual Value of Contract

Total Value of Contract with any Options

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Description of work similar to Factors 1-4:

Describe the offeror’s management effort on the contract:

Contract 2:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 3:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 4:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 5:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Additional summary-level information regarding your relevant Experience:

SUBCONTRACTOR’S Experience (if applicable)

If the subcontractor is not willing to provide certain details, provide what information you have.

Delete, cross out or discard any tables you do not use.

Contract 1:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 2:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 3:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 4:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Contract 5:

Delivery Date(s) or Period(s) of Performance

Contracting Office address and phone #

Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

Did the scope of the contract include work similar to the work described in Factors 1 through 4 above?

Factor 1: ☐ YES ☐ NO

Factor 2: ☐ YES ☐ NO

Factor 3: ☐ YES ☐ NO

Factor 4: ☐ YES ☐ NO On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor?

☐ Prime Contractor, no Subcontractor

☐ Prime Contractor with a Subcontractor

☐ Subcontractor

Additional summary-level information regarding SUBCONTRACTOR’S relevant Experience:

VOLUME 2: PAST PERFORMANCE

Submission of Past Performance information is not mandatory. However, Past Performance is one of the evaluation factors. Again, if you do not submit Past Performance information your quote may be at a competitive disadvantage relative to another quote that contains favorable past performance information.

If the offeror wishes to have any of the contracts listed in Volume 2 considered for purposes of Past Performance evaluation (how well the work was performed, not just that it was undertaken), the offeror may submit the following additional information regarding up to three (3) of the contracts identified in Volume 2 that occurred within three (3) calendar years prior to this solicitation. Delete, cross out or discard any tables you do not use.

Offeror’s Past Performance

Past Performance Reference 1:

Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.

Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.

Past Performance Reference 2:

Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance

Past Performance Reference 3:

securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance

SUBCONTRACTOR’S Past Performance (if applicable)

If the subcontractor is not willing to provide all requested information, provide the information you have.

Past Performance Reference 1:

Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance

Past Performance Reference 2:

securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance

Past Performance Reference 3:

securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission)

Name:

Phone #:

Email Address:

A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance

VOLUME 3: PRICE VOLUME

Offerors may submit their price quote using the table below or may submit the quote using an Excel Spreadsheet. Please double check your calculations to ensure you do not have math errors. (The spreadsheet has formulas embedded to calculate quantity x unit price to reach total price for each CLIN, as well as monthly subtotals and total contract price).

CLIN Product / Service Quantity - U/I is each

Unit Price Total

0001 Hot Breakfast 03-25 JAN 1408

0002 Bag Lunch 03-25 JAN 128

0003 IDT Hot Lunch 03-25 JAN 52

0004 Hot Lunch 03-25 JAN 1216

0005 Hot Dinner 03-25 JAN 1408

Sub-TOTAL January:

0006 Hot Breakfast 06-28 FEB 1408

0007 Bag Lunch 06-28 FEB 128

0008 IDT Hot Lunch 06-28 FEB 52

0009 Hot Lunch 06-28 FEB 1216

0010 Hot Dinner 06-28 FEB 1408

Sub-TOTAL February:

0011 Hot Breakfast 06-28 MAR 1408

0012 Bag Lunch 06-28 MAR 128

0013 IDT Hot Lunch 06-28 MAR 52

0014 Hot Lunch 06-28 MAR 1216

0015 Hot Dinner 06-28 MAR 1408

Sub-TOTAL March:

0016 Hot Breakfast 01 – 23 MAY 1408

0017 Bag Lunch 01 – 23 MAY 128

0018 IDT Hot Lunch 01 – 23 MAY 52

0019 Hot Lunch 01 – 23 MAY 1216

0020 Hot Dinner 01 – 23 MAY 1408

Sub-TOTAL May:

0021 Hot Breakfast 05-27 JUN 1408

0022 Bag Lunch 05-27 JUN 128

0023 IDT Hot Lunch 05-27 JUN 52

0024 Hot Lunch 05-27 JUN 1216

0025 Hot Dinner 05-27 JUN 1408

Sub-TOTAL June:

TOTAL