RFP - Response to Questions Round 4.pdf

NATIONAL GUARD BUREAU

OFFICE OF THE UNITED STATES PROPERTY AND FISCAL OFFICER FOR MINNESOTA

15000 HWY 115, CAMP RIPLEY

LITTLE FALLS, MN 56345-4173

NGMN-USP 20 April 2020

SUBJECT: MN Non-Clinical Case Management Solicitation (W912LM-20-Q-0004)

20. According to data from the current contract what is the average monthly travel to be expected by personnel? Can the Government please provide a plug number or not-to-exceed number for each of the referenced CLINs? Or do Offerors leave them blank because they are reimbursable?

Response: Travel is highly dependent upon the mobilization of Soldiers and Airmen.

As travel will be required to support the Soldier Readiness Process (SRP) events.

The contractor does not need to calculate a travel estimate. Travel will be built into the contract as a separate reimbursable line item on the contract. The RFP has been modified to include an $7,000 Not To Exceed yearly travel amount.

21. Are the listed required training hours billable time?

Response: Expense for training hours shall be included in the offeror’s price.

22. Currently what items does the incumbent company provide that is essential to these job positions?

Response: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

23. Is there an educational or experience requirement for those that would be working as Care Coordinators under this contract?

Response: No; only educational requirement is for Case Managers who are key personnel. Requirement is, "Due to the complexity as well as medical and academic rigor involved, the Case Manager positions shall be filled at a minimum by either a Registered Nurse (RN), Licensed Vocational/Practical Nurse (LVN/LPN), Social Worker, Army MOS of 68 or 42 series level 4 as comparable credentials or AOC Series 67-73 with degree, equivalent experience, knowledge and abilities."

24. Can the government clarify, beyond recordkeeping/initiation, what activities the Case Management team will perform related to LOD cases? (if any)

Response: Reference PWS 5.3.2 LODs for further details of requirements.

SUBJECT: MN Non-Clinical Case Management Solicitation (W912LM-20-Q-0004)

25. Does the contracting agency support pre-approved time for professional training in addition to the required DoD IA, AT Training, Systems Training, etc? This may include continuing education for professionally licensed staff, mental health seminars, membership to national case management organizations, etc.

Response: The Government requires educational requirements to be maintained throughout the duration of the contract.

26. Will the Government consider an extension to the proposal of at least two weeks due to PPQ required and the difficulty of Government offices shutdown due to COVID-19?

Response: The Government does not intend on extending the proposal due date at this time. All information is to be submitted no later than 10:00 am CST 23APR20.

27. Can the Government please provide the applicable occupational code on the wage determination for the positions required under this solicitation?

Response: See answer in RFP – Response to Questions Round 1; Question #2.

28. Can the Government please provide the amount of time it takes to complete one of each action/task listed so offerors can estimate the hours needed to perform each item?

Response: As the completion of items can depend upon the familiarity, skill, and ability of the individual competing the task, the Government intends the Offeror utilize their experience to determine the appropriate amount of time to accomplish tasks.

29. Can the Government please provide the minimum education, experience and necessary requirements for each labor category?

Response: See answer to Question #23.

30. Will the Government accept no less than 10pt Times New Roman for proposal text and no less than 8pt Times New Roman for tables and graphics?

Response: There are no text limitations set forth.

31. Do Offerors put all information into one volume (technical approach, past performance, price) or do offerors submit separate volumes for each?

Response: Information may be submitted in one volume or three separate;

Technical Approach, Price, and Past Performance.

SUBJECT: MN Non-Clinical Case Management Solicitation (W912LM-20-Q-0004)

32. Are Offerors only required to submit the CLINs for pricing evaluation as no pricing submission requirements are stated?

Response: Offerors shall submit pricing information based on the CLINS included in the RFP, with exception to the travel CLINS. A reimbursable not-to-exceed amount of $7,000 has been included in the modified RFP. As price will be evaluated to determine it is complete and reasonable, any additional information to support this.

33. Can the Government provide the minimum and maximum number of Past Performance Questionnaires to be submitted?

Response: See answer in RFP – Response to Questions Round 3; Question #12.