Combined_Synopsis-Solicitation_W912LC-18-Q-5001.pdf

THIS COMBINED SYNOPSIS/SOLICITATION IS SET ASIDE 100%FOR SMALL

BUISNESS. This announcement constitutes the only Synopsis/Solicitation notice; the written solicitation is attached and quotes are being requested. Solicitation number W912LC-18-Q-

5001 is being issued as a REQUEST FOR QUOTE (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular

(FAC) 2005-98 effective 31 May 2018. All applicable provisions and clauses are included in the actual solicitation. The North American Industry Classification System (NAICS) code is 337211 and the small business size standard is 1000 employees. The Government intends to issue a firm fixed price contract for the acquisition of a Command Post Console at Buckley AFB, CO. Please reference solicitation # W912LC-18-Q-5001 on all correspondence. The Government reserves the right to cancel this solicitation, either before or after the response date. Quotations must be good for one month after the closing postdate. PARTIAL QUOTES WILL NOT BE

CONSIDERED.

Please provide the following:

Console for the 140th Command Post in accordance with the attached Statement of Need.

SEE ATTACHED STATEMENT OF NEED FOR FULL REQUIREMENT.

Due Dates:

Site Visit will be held on 14 June 2018 at 10:00 A.M. and interested vendors must report to the

Buckley AFB Visitors Center at the 6th Ave entrance gate NO LATER THAN 9:30 A.M.

Further direction will then be provided.

Vendors wishing to attend the site visit MUST complete the attached Base Access Roster and submit NO LATER THAN 08 June 2018 at 12:00 PM, Mountain Standard Time. Each vendor planning on attending should consolidate all names for your respective company on to a single document. If the Base Access Roster form is not submitted, vendors will be turned away from the site visit.

THE SITE VISIT IS HIGHLY ENCOURAGED DUE TO THE UNIQUE NATURE OF

THIS ACQUISITION

Questions due by 20 June 2018

Answers will be returned on or about 26 June 2018

Quotes due by: 03 July 2018 @ 4:00 P.M. MST

LIST OF ATTACHMENTS:

1. 140WG_CP Statement of Need – 21 May 2018

2. Base Access Roster

3. F&R Console Concept

4. Front Console Concept

5. Rear Console Concept

6. Existing Furniture

7. Existing Furniture 2

A. THE FOLLOWING SHALL BE INCLUDED IN THE CONTRACTOR’S

RESPONSE FOR EVALUATION:

i. Total Price Quote:

a. Table 1 with pricing for items as indicated

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Fulfills the requirement as outlined during the site visit and on the Statement of

Need

B. EVALUATION OF QUOTES:

Lowest Price Technically Acceptable (LPTA): Following closure of this combined

Synopsis/Solicitation all quotes will placed in order from lowest to highest priced. The evaluation team will start with the lowest Quote and work to the highest determining Technical

Acceptability. The lowest three Quotes deemed Technically Acceptable will be considered for award. Once three quotes have met the standards and have been deemed Technically Acceptable, all evaluations will stop and an award will be made. Award will be made on the basis of the lowest evaluated price Quote meeting the acceptability standards for non-cost factors. Failure to meet a technical requirement may result in an offer being determined technically unacceptable.

Each technical requirement set forth below will receive a rating of acceptable/unacceptable based on the assessed strengths and deficiencies of each offeror’s quote as they relate to each technical requirement.

The Government reserves the right to conduct a price evaluation of each offeror's quote to determine whether or not each quote complies with the stated criteria: "Reasonableness" and

“Realism".

A price reasonableness analysis is primarily concerned with determining whether or not an offered price is too high. For price to be reasonable, it must represent a price that provides value to the Government in relation to given to prices in the market and functional capabilities of the offeror.

A price realism analysis is primarily concerned with determining whether or not an offered price is too low. Realism is evaluated by assessing the compatibility of proposed costs with proposal scope and effort. Proposals unrealistically low in price, when compared to the Government estimate, and/or market conditions evidenced by other competitive proposals received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in proposal rejection without discussion. Any inconsistency, whether real or apparent, between proposed performance and price must be clearly explained in the price proposal. The burden of proof of price realism rests solely with the offeror.

Below is the evaluation criteria listed in FAR 52.212-2:

a. Table 1 with pricing for items as indicated.

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Fulfills the requirement as outlined during the site visit and in the Statement of

Need

DESCRIPTION OF SUPPLIES AND/OR SERVICES

Verify that the prices quoted reflect the most competitive pricing available to the Government with regard to this Combined Synopsis/Solicitation. It is the responsibility of the offeror to ensure the best possible pricing available to the Government is provided. As such, the offeror is responsible for conducting this verification through reasonable methods, which may include, but not be limited to: comparison to existing price schedules, previous contracts, catalog pricing, etc.

Provide pricing for your quote in Table 1 below. No other pricing format will be accepted:

Table 1

Line Item Description Qty Unit Price

Main Console (to include shipping, FOB

Destination) 1 Lot

Rear Console (to include shipping, FOB

Destination) 1 Lot

Rear Storage (to include shipping, FOB

Destination) 1 Lot

Administrative Shelves (to include shipping, FOB Destination) 1 Lot

0005 Installation 1 Ea

Total Price:

*If GSA pricing is available, please indicate which items are on GSA schedule and which are open market.

All contractors shall be registered at System for Award Management (SAM.GOV) https://www.sam.gov/portal/public/SAM/. Contractors must be registered in the

SAM.GOV database before a contract can be awarded to your company. PARTIAL

QUOTES WILL NOT BE CONSIDERED. PARTIAL AWARDS WILL NOT BE MADE.

Please acknowledge all requirements of the solicitation in the quotes. Direct all questions and submit quotes to (Primary) MSgt Lucas Martineau at lucas.c.martineau.mil@mail.mil (720-

847-9949) and (Secondary) SMSgt Noah Branscom at noah.j.branscom.mil@mail.mil (720-

847-9818). Quotes submitted shall adhere to the line item structure contained herein.

QUOTE PREPARATION INSTRUCTIONS:

To assure timely and equitable evaluation of Quotes, Offerors shall follow the instructions contained herein and Sections A&B above. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of one (1) written volume; Volume I – Price Quote and Contract

Documentation (to include drawings and specifications).

Volume & Title

Max Page

Limit

Number of copies required

Due Date

(NLT)

I. Price Quote & Contract

Documentation (to include drawing and specifications)

No page limit

Original submitted via email

See Page 1 of

Combo

Contract Documentation/Fill-in

Clauses

No page limit

Original submitted via email

See Page 1 of

Combo

Page Size:

Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume.

Tables, Charts, Graphs, and Figures:

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size when printed. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

Provisions & Clause:

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS

ACQUISITION (Note: Provisions and/or clauses marked with a * require the offeror to provide responsive information as set forth within those provisions and/or clauses. This responsive information shall be submitted in the same format provided within those provisions or clauses at the time a Quote is submitted.):

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items

(Nov 2017)

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Jan 2017)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (Jan 2018)

The following are applicable clauses cited within FAR 52.212-5:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards (Oct 2016)

FAR 52.209-6 Protecting the Government’s Interest When

Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)(31 U.S.C. 6101 note).

FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-28 Post Award Small Business Program Representation (July

2013)(15 U.S.C.632)(a)(2))

FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755)

FAR 52.222-26 Equal Opportunity (Sep 2016) (E.O. 11246)

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014).

FAR 52.222-50 Combating Trafficking in Persons (Mar 2015)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text

Messaging While Driving (Aug 2011)

FAR 52.225-1, Buy American--Supplies (May 2014)

FAR 52.232-33 Payment by Electronic Funds Transfer System of

Award Management Registration (Jul 2013)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials (Nov 2011)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports (Jun 2012) (10 U.S.C. 2227)

DFARS 252.232-7006 Wide Area Work Flow Payment Instructions (May 2013)

DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991)

DFARS 252.246-7000 Material Inspection and Receiving Report (Mar 2008)

Full Text Provisions, Clauses & Addendums

FAR 52.212-1 Instructions to Offerors – Commercial Items, Addendum

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. DUNS Number _________________________________________

2. TIN Number ___________________________________________

3. CAGE Code ___________________________________________

4. Contractor Name _________________________________________

5. Payment Terms (net 30) or Discount _____________________________________

6. Period of Performance___________________________________________

7. Business Type (i.e. small, women-owned, etc.)______________________________

8. Point of Contact & Phone Number________________________________________

9. Fax Number _____________________________________

10. Email address___________________________________________________

11. FOB (destination or origin) _______________________________________

12. GSA number, if applicable to this requirement ___________________________

52.212-2 -- Evaluation -- Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

a. Table 1 with pricing for items as indicated.

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Fulfills the requirement as outlined during the site visit

(End of Provision)

FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999)

The offeror represents that:

(a) It * has, * has not participated in a previous contract or subcontract subject to the Equal

Opportunity clause of this solicitation;

(b) It * has, * has not filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

FAR 52.222-25 Affirmative Action Compliance (Apr 1984)

The offeror represents that –

(a) It * has developed and has on file, * has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2); or

(b) It * has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil.

FAR 52.252-2 Clause Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil.

Local Requirements

A. PAYMENT WILL BE MADE BY:

Defense Finance and Accounting Service

DFAS-FVB/LI

27 Arkansas Road

Limestone, ME 04751-1500

Contact DFAS-FVB/LI to check payment status at (800) 390-5620 or (207) 328-5620 or via website www.dfas.mil: (Commercial Pay, then Vendor Pay Inquiry System

(VPIS), then Non-MOCAS System, then Query by Contract Number, EFT Trace

Number, DUNS Number or Cage Code)

B. CHANGES TO THIS CONTRACT / PURCHASE ORDER / DELIVERY ORDER

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the contract shall be handled in conformance with publiw law and regulations and shall be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the contractor is here directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the CO http://farsite.hill.af.mil/ http://farsite.hill.af.mil/