SMATOC_CONTRACTING_RESPONSE_RFI_Log_12-30-12.pdf

SMATOC RFI Log 12-30-12.xlsx

A B C D E F G

BIDDER REQUEST FOR INFORMATION (RFI) LOG

PROJECT NUMBER: SOLICITATION W912LA-13-R-0001

DATE: 3-Jan-13

Contractor

Name

001 12/06/12 Sherry Godward Company Name: G4S Integrated Services, Inc.

sherry.godward@g4s-is.com

EXHIBIT E In reviewing the Solicitation and Exhibit ‘E’ Specs, I didn’t find a pricing schedule for the prototypical project. Will a form or template be provided? Yes, this will included in the first amendment package 01/03/12

002 12/17/12 SIMON PARK COMPANY

NAME: EXBON

SPARK@EXBON.COM

SEC 00110 In Areas of Consideration (Task order value); instruction in sections 00110 states that we must show experience in highest level within the scale we choose. If we choose $200 - $2mil level, do you require a project that cost over $2mil to show experience in highest level or could it be little less than $2mil?

Your past performance and technical should reflect the magnitude of construction scale you are choosing. If the majority of your projects are greater than 200,000 and slightly below 2 mil than yes you would qualify for that scale; however, if your projects are just at the 200,000 range you may want to select a lower scale. Or choose the escalating range option.

01/03/12

003 EXHIBIT C In Exhibit C1, there is a deadline date of 2/25/13writen in the letter. Should we ignore that and replace it with 1/10/13? This a Typo and will be change to new proposal cutoff date of 24 January

01/03/12

004 EXHIBIT A-

*note below Section C5*

In Exhibit A, Part 1, if the project is IDIQ task order, do you require Section C 1~4 filled out or just Section C, #5 and the questions below? Are the questions below C, #5 part of C, #5, iv?

If the reference is a Task Order Contract, you would fill out items A, B, C1- C4,C5i, and C5iv using the information from the Basic Award. And then fill in the Task Order Award information listed below Item C.

01/03/12

005 12/28/12 do you require the original signed consent form from the subcontractors or can we use the copy sent from the subcontractors. Due to time constraints receiving the original from the subcontractor would be difficult.

Yes, this can be signed digitally also. So this should expedite the process 01/03/12

006 12/30/12 Maria Martinez, Marketing Company Name: LG Services Inc.

mmartinez@lgsconsruction.co m

Exhibit D 1) Exhibit D Technical Proposal Data Attachment paragraph 1B, appears to be missing text referring to short notice visits / proposal meetings, can you please provide the missing information or clarify what the government would like answered?

Yes, the short notice time was extended to 3hrs. And the location will the locations you choose within the solicitation section 00010

01/03/12

007 2) Exhibit D Technical Proposal Data Attachment Number 5 Quality Control 5A states “A full Quality Control Plan will be required if you are awarded a contract and is NOT required with the proposal.” “ If you do provide a plan, indicate if it is a draft for this contract… Also provide in the answer to this questions the page numbers where the required information (list of minimum information above)can be found. If you fail to follow these instructions, your proposal may not be adequately evaluated. Full Quality Control Plans if provided WILL NOT be evaluated”. Does this mean that at this time a Quality Control plan is optional, if so can you confirm that if it is not included with this proposal the proposal will not be negatively affected, or will the government rate the proposal more favorly if the Quality Control Plan is included? And if the Quality Control Plan is included and as per the paragraph above is not to be included as the “Full Quality Control Plan” should the relevant pages be included as attachments, or only as referenced page numbers for the quality control plan to be submitted if the project is awarded?

The provided information is: Discuss your Safety Program in general, and provide as a minimum, details on training, documentation, and your plan to ensure adherence to OSHA Standards, and the USACOE EM 385-1-1 (Safety Manual). Providing this information in mandatory however a "full" quality control plan is not.

01/03/12

008 3) Exhibit D Technical Proposal Data Attachment Number 6 Safety 6A states “A full Safety Plan will be required if you are awarded a contract and is NOT required with the proposal.” “ If you do provide a plan, indicate if it is a draft for this contract… Also provide in the answer to this questions the page numbers where the required information (list of minimum information above)can be found. If you fail to follow these instructions, your proposal may not

See the answer above 01/03/12

PROJECT:

Ref.

No.

Bid RFI Date

SMATOC-IDIQ

Discipline Contracting Response Date ReturnedQuestion q ( ) y , y p p y be adequately evaluated. Full Safety Plans if provided WILL NOT be evaluated”. Does this mean that at this time a Safety plan is optional, if so can you confirm that if it is not included with this proposal the proposal will not be negatively affected, or will the government rate the proposal more favorly if the Safety Plan is included? And if the Safety Plan is included and as per the paragraph above is not to be included as the “Full Safety Plan” should the relevant pages be included as attachments, or only as referenced page numbers for the safety plan to be submitted if the project is awarded?

009 12/26/12 Rick Jones-Tatilek Construction-rjones@tatitlek.com exhibit e 1. In the pricing proposal volume we are to use the pricing forms in Exhibit E. I cannot find any pricing forms for this exhibit. Please clarify or provide forms.

See answer 1 above 01/03/12

010 12/26/12 Amber Stits- Cox Construction-astits@coxconstructionco.com sec 001100, 2.1.6.2

Section 001100, Paragraph 2.1.6.2 refers to the Prototypical Proposal Offer Schedule for the price/cost associated with the prototypical project. Please confirm where this Price Schedule is to be found.

See answer 1 above 01/03/12

011 12/26/12 Stephen Nishimuta MTM Builders, Inc.

locate a price schedule in the Prototypical Project Attachment G The new price schedule will be included in Exhibit E 01/03/12

012 3) EXHIBIT A – PERFORMANCE RELEVANCY QUESTIONNAIRE, Part C, Notes, states, “The proposal must discuss relevant task order(s) complete to 90%.” However, in Section 001100, it states that projects may be on-going, but at a minimum 70% complete. Please confirm that on-going projects submitted for Volume II Past Performance, Exhibit A can be 70% complete.

Yes projects may be ongoing but at a minimum of 70% complete. This will be corrected in Exhibit A.

01/03/12

013 12/10/12 James Mitchell Company Name: Direct Project, Inc.- James@Strategiccreations.com

2) Section 001100, Part 2.2.2.1 state, “As a minimum, provide the name(s) of subcontractors to be utilized in the following areas: Electrical, Mechanical, Roofing, Horizontal disciplines, Civil Site Work.” As this contract is an IDIQ MATOC, with up to five (5) years but a minimum of two (2) years duration, asking Offeror’s to name subcontractors for the next two or five years is limiting the competition. Prime contractors should be awarding sub-contracts to firms who provide the Best Value to the project, determined on price and qualifications, and based on the specific task order issued. By asking Offeror’s to identify subcontractors to be utilized over the next two (2), or up to five (5) years, is highly restrictive. We respectfully request the Government eliminate this request/requirement.

This requirement will not be eliminated because listing subcontractors you intend to use makes your technical capabilities more valid. Many RFP at the task order level, unlike individual construction projects, will not ask for your list of subs because it has already been established with your basic MATOC contract. Also, the list of subcontractors you provide does not bind them to the basic award for the entirety of the contract. You have the liberty to change your subs as long as you notify the contracting office whenever this is to be done

01/03/12

014 1) The government is asking for subcontractor information for five (5) disciplines, with up to three (3) subcontractors for each discipline. With nine (9) counties to perform work in, that amounts to up to 135 subcontractors (5 disciplines X 3 subcontractors per discipline X 9 locations/counties = 135 subcontractors). Furthermore, the government is asking for three (3) references for each subcontractor, which equals 405 references (135 subcontractors X 3 references per subcontractor = 405 references). This is a highly extensive request to ask of small business Offeror’s; especially those who can qualify on their own merit and project experience. Additionally, it seems highly unlikely the Government is intending to review and evaluate 135 subcontractors and 405 references for each offeror. Furthermore, it limits the subcontractors the Primes can choose during the duration of this contract (up to five years).

We would respectively request the Government eliminate this requirement all together, or at a minimum, accept only one set of subcontractors for each discipline to cover all counties

I think you may have misinterpreted the solicitation. Please reference the response to the RFI listed above.

01/03/12

C:\Users\aminah.gary\Documents\Project Folder\SOUTHERN MATOC\Southern MATOC-Aminah File-2012\A13-FBO Solicitation\RFI to solicitations\SMATOC RFI Log 12-30-12.xlsx Page 1 of 2

SMATOC RFI Log 12-30-12.xlsx

A B C D E F G

BIDDER REQUEST FOR INFORMATION (RFI) LOG

PROJECT NUMBER: SOLICITATION W912LA-13-R-0001

DATE: 3-Jan-13

Contractor

Name

PROJECT:

Ref.

No.

Bid RFI Date

SMATOC-IDIQ

Discipline Contracting Response Date ReturnedQuestion

015 12/27/12 Ron Talbot Company Name:

Direct Project, Inc.

ron@directprojectinc.com exhibit D Exhibit D states “1B: This contract requires short notice site visits/proposal meetings, normally within 2 calendar days, but can be as short as KO insert applicable number of minutes...be sure it matches Section 0800 SC 4.2.1 times. normally not less than 120 minutes. (Note you must use time and not miles-miles too restrictive) (Consider reporting to insert main location (required) and insert any optional location(s) or delete, if you chose that location).

Give details on how will you ensure compliance with these requirements?”

Is the government intending on providing the response times to the projects? Or shall we simply address our locality and ability to respond in Southern California to multiple concurrent task orders?

The response time can be as short as 180 minutes. You should select areas that you have the ability to respond to in this time.

01/03/12

016 When selecting the dollar value of task orders we wish to be considered for, will the government place us in the right category if rated accordingly? For instance, if we select the $2-5M Category, but the government feels we are better suited for the $200-5-M category, will the government place us in the appropriate category?

We would like to confirm that our offers will not be rejected for selecting such categories.

We will not change your selection. You should choose the category that you can show you are capable of doing based off your technical and past performance. If your technical and past performance history does not show you can accomplish projects up to the magnitude that you are requesting than your proposal may be considered weak. see section 00110 2 1 3

01/03/12

017 Stephen Nishimuta MTM Builders, Inc.

exhibit d sec 3B and 3C

Although we have subcontractors which we use repeatedly due to their expertise, cost effectiveness or location we do not see an advantage to us or the government of proposing to use them exclusively, or teaming with these subcontractors. Due to the wide variety of tasks and numerous geographic areas we can envision inviting multiple subs to submit proposals and matching the right sub for the right job.

The question is: will we receive a lower rating If we chose not to list specific subcontractors or likewise will we receive a higher rating if we do so?

Exhibit D: You will need to have a complete proposal and list subcontractors you will use and yes if you do not provide this answer than it may reflect negatively on your proposal. See the response for RFI 13.

01/03/12

018 Fraya Buchanan- Whitehorn Consteruction---fraya@whitehornconstruction.co m

Item 1.9 Item 1.9 in the above referenced solicitation number – Wage Determination: The Wage Determination is referenced as being available in Exhibit E of the Prototype Project; I am unable to locate the any notation as to the county, wage determination identifier or modification number to be used for the Prototype Project.

Please advise as which wage determination including county, modification number and date of modification to use for bidding purposes for the Prototype Project.

This is available in Exhibit E 01/03/12

019 12/14/12 Maynard Silva- Anderson Burton Construction Inc---maynard@anderson-burton.com

Exhibit D- 3A ¶ 3A of Exhibit D refers to Attachment 2. Where is Attachment 2 located? This is referring to the 3 attachments that the offeror can submit with it's proposal.

01/03/12

020 Are there any page limits for Volume 1, Volume 2, and/or Volume 3? If so, what are they? Please reference the solicitation section 00120 01/03/12 021 Jenna Lockstedt- Menco

Pacific---jlockstedt@menco-pacific.com

Exhibit D- 4B Exhibit D, Paragraph 4B states to use NTP date of 03 MAY 2012 for the schedule. Please provide new NTP date for this contract. The corrected notice to proceed date is 02 April 2013 01/03/12

022 section 1.4.1 Part 1.4.1 States that (1) Original and (1) Copy of Volume I Binder. Pre-proposal slideshow said to provide (3) copies of Volume I Binder. Please clarify Please provide 1 original and 1 copy of Volume 1 Binder. *note that the 01/03/12

( ) g ( ) y ( ) y which is desired.

g y number of copies for Volume 2 has changed* See Sec00110 Part 1.4.2

023 Steve Gillean- Diani Building---steveg@dani.com

Section 00110 2.2.3.1

Could the contractor cite previous USPFO solicitations our clients have responded to?

Will the requirement for additional Questionnaire be waived for this project?

No, PPQs are still needed. Please follow the instruction given in section 00110 part 2.2.3.1 NOTE: Offeror or subcontractor must not review the Past Performance Questionnaire prior to submission. They must be submitted by the client/evaluator directly to the Contracting Officer.

01/03/12

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