BSA_NSJ_FOB_W912L8-17-R-0002_QandA_(v4)_19_April_17_.pdf

W912L8-17-R-0002

BSA NSJ Temporary Base Camp Support Services West Virginia Army National Guard

Request for Quote Questions and Answers (v4)

RFI# Date Question Answer

1 4/4/2017 Will all sleep tents be at FOB

Victory?

Yes

2 4/4/2017 Is there breakdown for Females? Option for separate female sleeping areas. Number of PAX for females: 100PAX. Will be updated in the PWS.

3 4/4/2017 Command Tents, will these all be at one location close together?

Yes

4 4/4/2017 Flooring says ¾ plywood or plastic does the floor need to be elevated at all?

Must be solid elevated flooring and PWS will be revised to reflect this requirement.

5 4/4/2017 Are Doors required on the tents or would zipper flaps be acceptable?

Zipper flaps acceptable.

6 4/4/2017 Will the government provide the Diesel

Fuel for generators and Light towers?

No

7 4/4/2017 Are all showers, sinks, toilets, and dumpsters at FOB Victory? If not can you provide a breakdown of the distribution?

Yes

8 4/4/2017 Can grey water be dispersed on trails with a spreader to do dust abatement?

No – BSA has both grey and black water disposal areas

9 4/4/2017 Is there a potable water point that we can get water from? What is the estimated distance to the Base Camp?

Yes, Appx 8 miles from the site.

10 4/4/2017 Refrigerated Trucks/Vans can these be containers or do they have to be Trucks?

Can be containers

11 4/11/2017 Meals do not match the body count in

PWS?

Refer to breakdown within updated PWS or refer to question 23 for final personnel numbers.

12 4/11/2017 Midnight meals will be provided where? Refer to the last sentence of PWS paras 2.1.2., 2.2.2., 2.3.2. Will be handed out at Dinner Meal for Night Shift Personnel- Glen Jean Armory Approximately 75 Nightshift Pax;

Location Base Camp Victory Approximately 100 Nightshift Pax.

13 4/11/2017 Will tents be segregated by sex? YES ; Refer to question 2.

14 4/11/2017 Will command tents be collocated? Yes, would be preferable 15 4/11/2017 Where will the showers be located? All will be at Camp Victory 16 4/11/2017 Can Total sink count include sink unit located in the shower units?

Yes

17 4/11/2017 How many lights will be needed? Up to the vendors design in accordance with PWS requirement for adequate Lighting

18 4/11/2017 Who provides the fuel for the generators?

The contractor is responsible

19 4/11/2017 What are the hours of operation on the Waste Management Facility?

24/7

20 4/11/2017 Will there be space for a motor pool? Yes, be sure to annotate the motor pool in your site design.

21 4/11/2017 Will there be adequate room for space between sleeping quarters and the reefers?

Yes

22 4/11/2017 What is a shelf stable Lunch? Shelf Stable Box Meal/ Fresh Meal Kit

23 4/11/2017 How many soldiers are we actually feeding?

TOTAL: 1035

FOB Victory: 650 Glen Jean: 250 Summersville: 135

Will be adjusted in PWS.

24 4/11/2017 Can we price out 56,000 meals? Refer to Task 2 (FOOD) in PWS and base proposal on estimated meal numbers. Please provide a per person/per meal price.

25 4/11/2017 Are there underground power lines at Glen Jean armory?

No but Line Location will be done as a safety precaution

26 4/11/2017 Square Footage of Glen Jean Site? Total square footage of Glen Jean tent location is 7,176 sqft. Max Number Of Pax in Mess Tent is

250. See attached “Defac Area GJ.pptx”.

27 4/11/2017 Ice at glen Jean? No

28 4/11/2017 Water and Sewer use at Glen Jean? Yes, coordination needs conducted prior to deployment

29 4/11/2017 Is storm drain connected to sewer system?

Yes

30 4/11/2017 Can we use electrical at Glen Jean? Yes, coordination needs conducted prior to deployment

31 4/11/2017 What goes to Summersville Armory? Ice (Containers and Rations) and Catering to support the 135 personnel at that location.

32 4/11/2017 FOB Victory area will have ground Prep? Yes the Engineers will work the land and clean it up per the final approved base design.

33 4/11/2017 Is the FOB Road one way? Yes and a one way loop

34 4/11/2017 Can a 53Ft. Trailer make it to FOB Victory and around hairpin turn?

Alternate Route Coordinated

35 4/11/2017 Does the ground at FOB victory become swampy during rain?

Yes, but it will be addressed by the Engineers. Take into consideration that elevated floors must also provide clearance to mitigate water issues for inclement weather.

36 4/11/2017 Can the vendor come into the FOB early to set Up?

Yes, with prior coordination. See Task 8 “Additional Contractor Requirements” for requirements prior to arrival.

37 4/11/2017 Dust control for the gravel road at FOB? Cannot spray Gray water but can with fresh water.

38 4/11/2017 How deep before bed rock at FOB? The site is a former strip mine.

39 4/11/2017 Will contract winner get a site survey/ kick off meeting after award?

Yes and will work with engineers on design and site clean up

40 4/11/2017 Dimensions of each area at FOB with Lat and Long?

See attachments “FOB Compound (BCVictory).pdf” and “Summit-exhibit A.pdf”

41 4/11/2017 The ground is very uneven and does not appear plastic will work for flooring. Will we need to provide Elevated level flooring?

Yes elevated level flooring is a must. Refer to question 4.

42 4/11/2017 What needs provided at Summersville Armory for feeding?

Just food delivery and nothing else.

43 4/11/2017 Can steam tables be used for food serving?

Yes they will work fine

44 4/11/2017 Do meals have to be served by contractor or can they be a buffet?

Either way will work fine

45 4/11/2017 Is there a shut down time for showers to allow for cleaning?

Yes this can be arranged by the Mayor Cell during the POP

46 4/11/2017 Are showers to be segregated by male and female?

Yes, allow for 100 female PAX.

47 4/11/2017 Who is responsible for setting up the cots?

The contractor will be responsible for this.

48 4/14/2017 On the dumpsters: Are large receptacles basically large garbage cans? Are you calling for a total of 3 dumpsters, one at each site?

Correct, “large receptacles” requirement can be met by utilizing 55 gallon large trash cans.

We are anticipating the need for large dumpsters at each of the locations annotated within the PWS, the type with hinged doors on the top with a volume of approximately 4-6 cubic yards.

49 4/14/2017 Can both black and gray water be disposed of on site at the treatment plant?

Yes, both may be disposed of at the treatment site. Confirmed 4/17/2017.

50 4/14/2017 Is there going to be a charge for the potable water that we will be getting from designated hydrant?

No, the water is not going to have a cost.

51 4/14/2017 There is not a need for sinks or restrooms at the Summersville or Glen Jean sites, correct?

Correct, the restrooms/sinks/showers is only needed on SBR for the FOB

52 4/17/2017 Also wanting to verify that we, the contractor are not responsible for any of the badging , security etc?

That is correct, there will be a badging station for in processing for all personnel to be operating on the FOB site but that will be handled by the National Guard.

Security is also provided by the National Guard. Please refer to Task 8 (Additional Contractor Requirements) within the PWS.

53 4/17/2017 Lastly, as far as any prep to the ground, your engineers are doing this correct?

First part off work statement mentions contractor is responsible for sight prep.

All ground prep-work will be completed by the National Guard Engineers. Any additional prep with specific regard to the install of your equipment will fall on the contractor.

54 4/17/2017 I was wondering if the camp would be open for contractors to live on during the build time and during the Jamboree operations? Our tent and flooring crews would probably need access by mid-June and the caterer would want to have their staff living on the camp during the operation. I have a location for a contractor living area on the camp that wouldn’t impede upon your operations.

As long as all of the requirements are met within Para 8 of the PWS and prior coordination/screening is handled properly there should not be any issues with the builders being on site from Mid-June until assembly is complete. If a large amount of contractor personnel will be staying on site the 72 hrs may be pushed back to allow proper background screening by BSA security personnel.

Additionally, the caterer is able to stay on site as long as it is included in the site plan and there is no sharing of facilities between the contractor and government personnel.

55 4/18/2017 To what extend will the government do site prep?

Minimal. Sleeping areas must be level; the rest of the design must be as level as practicable based on the contractor’s negotiated design. It is understandable that the “upper” shelf of the property is at an angle and is cost prohibitive to level out the site.

56 4/18/2017 You didn’t have laundry services as part of the bid for the job; is there a need for this or have other arrangements been made?

Correct, laundry services are not included in this contract and there will be a separate contract for the laundry services which will be posted in the near future.

57 4/15/2017 Can you please clarify the ice and refer container portion?

The cubed ice will all be delivered and stored at the Summersville Armory within the 2 storage containers identified in para 3.2.3 in the PWS. The Blocks of ice will be delivered and stored at the BC Victory site in that storage container identified in para 3.2.4 in the PWS.

58 4/15/2017 As for pricing fuel can this be done on a per gallon price? This will allow for better comparison and military will only pay for what is delivered.

Fuel cost will be a responsibility of the contractor and be included in the overall proposed price.

Reference “General Information” paragraph within the PWS.

59 4/15/2017 Will the apparent winner be notified early prior to official award?

The official awardee will be notified as soon as practicable upon review of all proposals.

60 4/15/2017 Is there specific CLIN Structure that is to be filled out?

Please base the proposed cost information on the WBS tasks within the PWS.

61 4/19/2017 Contract states “only total number of meals consumed by soldiers will be paid for by the unit”? Confirmation that total requested meals will not be compensated for, only the actual served totals.

This is correct, as required by AR 30-22 para. 3-44. This will likely require a counter/sign-in sheet to be provided at each of the DFAC’s to ensure these numbers are accurate.

62 4/19/2017 Contract requests “Shelf-Stable” meals for box lunches but also mentions “Fresh Meal Kits”? Request example of what is expected and or confirmation that a fresh cold cut sandwich style meal is acceptable.

The intent of this requirement is to provide a “MRE”-style, or “Jimmy- Dean”-style meal or “bag lunch”.

Fresh Cold Cut Sandwich Style will suffice but ensure that the collective caloric amounts (appx

1,000 calories) will be equivalent to the suggestions servings provided within the 21 day field menu provided as an attachment within the FBO notice.

Additionally, please keep in mind the requirements within para 2.1.2., 2.2.2., and 2.3.2. of the

PWS.

63 4/19/2017 Can the government provide more clarity on when the setup can begin, aside from Task 8 guidance?

NG Engineers are planned to be on site doing prep work the last 2 weeks of May. The contractor who is ultimately awarded the contract can visit the site as much as desired during that time, but will only be able to begin their site work when the engineering work is completed. We are anticipating the contractor to begin assembly of the base camp early in June.

64 4/19/2017 Is the government going to pay based on the meals ordered 72 hours in advance or the meals consumed by the soldiers?

Pay will be based on the meals consumed which should directly align with that number provided 72 hours in advance. See question number 61 above for additional info on this topic.