UPDATED W912L7-24-Q-0671_QUESTIONS AND ANSWERS_23July2024.docx
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- Attached to
- Air Compressor Service
- Solicitation number
- W912L724Q0671
About this file
This document contains the Questions and Answers related to Solicitation W912L7-24-Q-0671 for Air Compressor Maintenance Services for the Tennessee Army National Guard.
The solicitation is a Request for Proposal (RFP) for preventative maintenance services on six air compressors and air dryers located at the Combined Support Maintenance Shop in Smyrna, TN. It is a total small business set-aside under NAICS code 811310 with a $12.5 million size standard. The Government intends to award a firm-fixed-price contract for a base year plus four option years. Evaluation will be based on Lowest Price Technically Acceptable criteria, considering technical approach, past performance, and price. Contractors must submit a price quote and technical proposal detailing how they will perform the tasks in the Performance Work Statement. Key details provided in the questions/answers include the specific equipment serial numbers, run hours, service frequencies, and location information. The Government is unable to accommodate site visits at this time.
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W912L7-24-Q-0671 QUESTIONS AND ANSWERS 23 JULY 2024
Q. Is this a brand new contract or is there an incumbent for this contract/service?
A. This is a brand new requirement.
Q. If there is an incumbent, could you please provide the contract number and the name of the incumbent?
A. See above.
Q. Could you tell me what the total contract value is (if this is a current contract in place)?
A. See above.
Q. Am I able to get the actual serial numbers for each item, specifically compressors and dryers (I am aware of the model numbers)? Approximately how often is each machine expected to be serviced per year?
A.
Compressors Ingersoll Rand UP6-30-150 Serial No.: CBV333161 Ingersoll Rand 15TE20 Serial No.: CBV349133 Ingersoll Rand 15TE20 Serial No.: CBV349134 Ingersoll Rand RS37i-A138-TAS Serial No.: CBV455573 Ingersoll Rand RS37i-A138-TAS Serial No.: CBV455574 Ingersoll Rand UP6S-20-145 Serial No.: CBV449880 Ingersoll Rand XF50SE Serial No.: G2838U94271 Air Dryers Ingersoll Rand D180IN Serial No.: 16M-012466 Ingersoll Rand D180IN Serial No.: 16M-007796
Q. How would you like the proposal submitted?
A. Contractors who respond to this solicitation must provide a price quote and a technical proposal describing how they will perform the tasks in the attached PWS. There is no specific format for the proposal.
Q. What are the run hours for each unit?
A. The hours ran for each unit is ~2000 hrs/yr.
Q. Can you provide photos of the data plates for each unit?
A. Photos of unit data plates are included in a separate document attached to the solicitation.
Q. In regard to: 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021); Section (3) states " Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women- owned small business set-aside or sole-source award regardless of dollar value." Does a prospective offeror have to be certified as one of the above (section 3) in order have their offer considered?
A. 52.212-1 (a)(3) does not apply to this acquisition as this is a service acquisition. However, as this solicitation is set-aside in totality for small business, prospective offerors must be a small business under the advertised NAICS code in order to be considered for award.
Q. Can the Government accommodate a site visit?
A. The Government cannot accommodate a site visit at this time. However, the Government reserves the right to amend the solicitation to include the accommodation for site visit requests.
Q. Approximately how often is each machine expected to be serviced per year?
A. The Government requires each unit to be serviced bi-annually in accordance with the PWS.
Q. Are all units located in the same building? Are there units located in outside covered areas?
A. The units are not all located in the same building but are in close proximity to each other. Six units are located in outside covered areas and three units are located indoors. Please reference the attachment titled “Locations and Photos of Air Compressors and Air Dryers.” The attachment includes a map of the site.
Q. If I am subcontracting out the work, do I have to have the subcontractor sign the proposal as well?
A. No signatures are required on the offer documents.
Q. If I am subcontracting out the work to a larger company do I have to prove that I am doing more than 51% percent of the work, or is this not applicable to my proposal?
A. Yes. FAR 19.505, Limitations on subcontracting and nonmanufacturer rule, applies to this acquisition. FAR 19.505(b)(1)(i) states:
For a contract or order assigned a North American Industry Classification System (NAICS) code for services (except construction), the concern will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the concern's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.
Q. Is providing the Contract Manager and alternate point of contacts mandatory in my proposal?
A. A Contract Manager (CM) does not need to be identified in the offer. However, a CM, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing and provided to the KO upon award and/or prior to the beginning of the period of performance.
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