Amendment 1_Amended Performance Work Statement.pdf

Ver. June 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

Combined Support Maintenance Shop (CSMS) Air Compressor Services

1.0 General: The CSMS is a Department of Defense entity responsible for conducting repairs, maintenance, and equipment inspections to ensure the readiness of the National Guard. The CSMS may also offer support services such as parts inventory management, technical assistance, and equipment testing to sustain operational capabilities.

1.0.1 Scope: The contractor shall perform a fully completed preventative maintenance service on the air compressor and dryer equipment at the CSMS every (6) months, not to exceed (6) months. Please see table in below CLIN structure and list of equipment intended to be covered on contract. The contractor is responsible for tasks listed in Section 5.0.

CLIN #

Model # Equipment Description

Manufacturer Visit Frequency

Location

BASE.15TE20. Compressor IR Biannually FMS 16 BASE.15TE20. Compressor IR Biannually Automotive

D180IN Dryer IR Biannually Automotive D180IN Dryer IR Biannually Allied Trades

UP6S-20-145 Compressor IR Biannually Automotive XF50SE Compressor IR Biannually Allied Trades

RS37I - A138 TAS Compressor IR Biannually Allied Trades RS37I - A138 TAS Compressor IR Biannually Allied Trades

UP6-30-150 Compressor IR Biannually Automotive 0002 Additional Repairs – Not-To-Exceed (NTE) $15,000.00

1.1 Background: The CSMS utilizes a multitude of high-speed machines and tools which require air compressors and air dryers to operate. These air compressors and air dryers require periodic preventative maintenance according to a pre-determined cycle throughout the year. CSMS intends to procure a preventative and corrective maintenance program to ensure the air compressors and air dryers maintain full functionality and identify potential issues with the equipment.

1.2 Period of Performance (PoP): The Period of Performance shall be one (1) base year with four (4) option years. Contractor shall commence performance prior to 30 September 2024.

1.3 Place and Performance of Services: Contractor shall perform at the following location:

Combined Support Maintenance Center (CSMS)

321 Weakley Ln. BLDG 200, Smyrna, TN 37167

1.3.1 The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person no later than three business days after the date of award. The workspace provided to the Contractor personnel shall be identified by the Awardee.

1.3.2 Access to CSMS is from 0600 to 1630 Tuesday through Friday, except Federal holidays. Normal work hours are from 0600 to 1630, Tuesday through Friday.

Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this contract. Contractor personnel are not allowed to access any Government buildings at CSMS outside the hours of 0600 to 1630 without the approval of the Contracting Officer (KO).

1.3.3 Early Dismissal and Closure of Government Facilities

When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. After an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the contract period of performance and shall not follow any verbal directions to the contrary. The KO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

1.4 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative CSMS Combined Support Maintenance Shop DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements

5.1 Description of Services:

As stated above, CSMS requires outside contractor support for preventative maintenance of (9) of our air compressors and air dryers all of which are Ingersoll Rand brand. The period of performance is one (1) year with four (4) option years. The preventative maintenance program shall consist of the below services:

a) Change air intake & oil filter

b) Check air compressor oil level, change oil if necessary

c) Change separator element

d) Change coolant plus fluid analyst recommendations

e) Check starter contacts & clean every visit and quote replacement if requirement

f) Check cooler condition and blow out as needed

g) Check capillary tubing

h) Check and clean condensate drains as needed

i) Check conditions of belts, adjust tension and/or replace as needed

j) Lubricate main drive motor and cooling fan motor as needed

k) Complete a multi-point inspection & document control panel parameter per visit

l) Review warning shutdown history for any abnormal shutdowns per visit

m) Take oil sample and record Shock Pulse Monitoring (SPM) readings per visit

n) All parts & lubricants shall be disposed of in accordance with all local, state, and federal OSHA/EPA regulations

o) Perform a multi-point inspection

p) Drain water from separators

q) Clean or replace air dryer separators (oil & water)

r) Inspect desiccant dryer each visit

5.2 The contractor shall meet all specifications described in the Description of Services above.

5.2.1 The contractor shall perform bi-annual preventative maintenance on all models and brands listed. Services shall be in accordance with the noted item description, product numbers and quantities listed in the respective CLIN Structure in Section 1.0.1.

5.2.2 The contractor shall ensure that any parts or equipment needed to complete the preventive service that is not immediately onsite will be obtained and installed no later than 6 months from the completion date of previous preventative maintenance service.

5.2.3 In case of emergency or if corrective maintenance is required to complete preventative maintenance service, the contractor shall utilize NTE CLIN 0010 – Additional Repairs.

5.2.3.1 This requirement shall be awarded as an unpriced purchase order pursuant to FAR 13.302-2 Unpriced Purchase Order. CLIN 0001 - CLIN 0009 are firm fixed price line items to cover the scheduled preventative maintenance of the air compressor and dryer equipment listed in Section 1.0.1. In the event there are required emergency corrective maintenance repairs requirements, the contractor shall provide a price proposal to the Contracting Officer (KO) for repairs under CLIN 0010. The KO will issue a Not To Exceed (NTE) authorization based on the proposal. The contractor must not proceed with any work under CLIN 0010 without prior authorization from the KO.

Once all required repairs are completed, the contractor shall provide the Government with a detailed itemized invoice that captures all labor, direct material, and indirect costs associated with the repairs.

5.3 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.3.1 The contractor shall completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting.

5.3.2 After completion of service to each air compressor/dryer, the contractor shall complete and submit an Activity Summary Report.

5.3.3 Activity Summary Report

5.3.3.1 The contractor shall provide a detailed service report following the Preventative and Scheduled Maintenance visits for each air compressor/dryer. The report shall fully detail any deficiencies found during inspections and recommendations of remediation. After completion of the visit, the contractor shall deliver the report within fourteen (14) days.

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of

Publication Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ind ex.html or https://www.acquisition.gov/dfars Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201- 2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program (PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management 10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

Meet 6-month Preventative Maintenance

Schedule

Preventative Maintenance service is conducted on time.

No more than 1 occurrence service interval exceeds 6 months from previous service date.

Periodic Inspection / COR

Turn in Activity

Summary report

Record all services performed, equipment replaced, and any deficiencies found during service.

No more than 1 occurrence report submission exceeds 14 days from service date.

Periodic Inspection / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS

Reference / Deliverable

Title

Frequency Number of Copies

Medium/Format Submit To

5.4.4 Within 14 calendar 1 Electronic COR

Activity days of service Submission by

Summary completion. email.

Report