Preproposal_Minutes-Slides-Signin_Sheet.pdf

TENNESSEE AIR NATIONAL GUARD

118TH WING

BERRY FIELD ANG BASE TENNESSEE

14 June 2019

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION

W912L7-19-B-5001, Add-Alter Squadron Ops, B720

Date: 13 June 2019, 0900 - 1130

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position

Mr. Randal Halbrooks USPFO-TN P&C

1st Lt Greg Allen 118 Contracting Office

Maj Nathan Smith 118 Civil Engineering

Maj John Salter 118 Operation Support

2. The following items were discussed during the Pre-proposal Conference:

a. 1st Lt Allen provided an over view of the solicitation requirements to attendees. (Power Point presentation attached)

b. 1st Lt Allen discussed forthcoming amendment, changing bid due date from 2 July 2019 to 9

July 2019, project phasing schedule, and to update specifications/drawings.

c. 1st Lt Allen stressed the importance of question asked must be submitted in writing in order to be official.

d. Maj Smith discussed the scope of the project.

3. Attendees were allowed to visit work locations.

4. Questions must be submitted in writing via email, especially technical questions to:

randal.d.halbrooks.mil@mail.mil and gregory.m.allen10.mil@mail.mil. DO NOT CONTACT the Design

Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All

Contractor questions when answered will be posted to FedBiz Ops. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued via email.

5. Any amendments that are issued will posted to FedBiz Ops. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at 1130 hours.

GREGORY M. ALLEN, TNANG

BASE CONTRACTING OFFICER

Attachment

Power Point Slides

Sign in sheet mailto:randal.d.halbrooks.mil@mail.mil mailto:gregory.m.allen10.mil@mail.mil

BKTZ172003 ADD-ALTER

SQUADRON OPERATIONS

BUILDING 720

Pre-Bid Conference

13 June 2019

118 MSC, BERRY FIELD ANG BASE, TN

INTRODUCTION

Randal Halbrooks– Contracting Officer

Lt Greg Allen– Contract Specialist

Maj Nathan Smith– Technical Representative

SYNOPSIS

•Add-Alter Sq Ops B720 at Berry Field Air National

Guard Base, TN. W912L7-19-B-5001

•The estimated cost range -$1,000,000 and

$5,000,000.

•A firm-fixed price contract will be awarded.

•Award is set aside for small businesses (NAICS –

236220)

•Small Business Size Standard is $36.5 Million

•The contract will be awarded based on lowest price.

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: https://www.fbo.gov/

– Solicitation

– Plans and Specifications

– Questions & Answers document

– Pre-Bid presentation

– Amendments

• check regularly & refresh web page

IFB

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

– There can be no discussion

– No correction of mistakes in most cases

– Award is always to the low responsible bidder

WHAT IS THE CONTRACT

PERIOD

Construction period is 365 calendar days after receiving the Notice to Proceed

*Phasing Milestones > Next Slide

Phasing Milestones

There are two phasing milestones the Contractor will incorporate into their construction plan. The first milestone is the breach of the existing wall connecting the new 1,800 SF addition to the existing building. The Contractor will not be allowed to make any new penetrations of the existing perimeter to the new addition until the entire 1,800 SF addition is structurally completed in order to minimize operational downtime. The second milestone is to substantially complete the construction of the 1,800 SF addition

(Item 0001 in the solicitation) within 8 months after the Notice to

Proceed (NTP). After substantially completing the 1,800 SF addition, the Contractor may then begin work on the repair scope (Item 0002 in the solicitation). The Contractor will be allowed to work on all other components of this project (Items 0003, 0004, 0005 in the solicitation) as needed during the entire contract period of performance.

BID PACKAGE IN ACCORDANCE WITH

SECTION 00010 NOTES, NOTE 11

• Offer, Standard Form (SF) 1442 front and back signed

• Section 00010 Line Items- all items must be priced

• A valid Bid Bond. Standard Form 24. Section 0700 – Clause 52.228-1.

• Section 00600, Representations and Certifications, completed and return only additional certifications found in this section In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications at https://www.sam.gov see 52.204-8 in solicitation

• ALERT: If you are registering a new entity in SAM.gov, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated.

SECTION 00010 NOTES, NOTE 11 - Continued

• When completing the “Offeror” portion of the SF 1442

(Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature. Section 00010 Line Items- all items must be priced

• All amendments to the solicitation must be acknowledged.

• Mark the front of the envelope with the following: “BID No. W912L7-19-B-5001” and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

SECTION 00010 NOTES, NOTE 11 - Continued

• ALL ITEMS ON THE PREVIOUS SLIDES ARE

IN THE SOLICITATION INSTRUCTIONS. IT

IS THE RESPONSIBILITY OF THE BIDDER

TO MAKE SURE THAT THEIR BID

CONFORMS TO THE SOLICITATION.

BID DUE DATES

• W912L7-19-B-5001 - Bids are due 9:00 A.M. (CST) 9 July 2019

• Proposal must be signed by officer of your company

• No facsimile or electronic offers will be accepted

IMPORTANT REMINDERS

W912L7-19-B-5001

•Questions concerning these project must be received by close of business 1 July 2019. Section 00100 Paragraph 5 for format.

•Contractor must submit information listed in Section 00100 Notes, paragraph 4.2 in order to gain access to installation for dropping off bids. Delivery must allow for vehicle inspection time at gate. MUST BE SUBMITTED BY 1 July 2019

•Wage determination TN190083, Mod 1, Dated 05/03/2019, Building is applicable

•Liquidated damages to the Government in the amount of

$628.34 for each calendar day of delay until the work is completed or accepted and a one time fixed cost per modification of $309.60

HELPFUL WEBSITES

https://www.fbo.gov https://www.sam.gov https://www.wdol.gov

HOW QUESTIONS WILL BE

HANDLED

• Questions must be submitted in writing only via email to:

randal.d.halbrooks.civ@mail.mil gregory.m.allen10.mil@mail.mil

• Use Format in Section 00100, Para 5.1

• DO NOT CALL TECHNICAL PERSONNEL OR

A&E- THIS WILL DELAY GETTING AN

ANSWER

ANSWERS TO QUESTIONS

• All questions, on a non-attribution basis, and the answers will be posted to the web site https://www.fbo.gov/

• If necessary addendums, issued by an amendment, will also be posted

• Check web site regularly and don’t forget to refresh web page!!

IMPORTANT

OFFERORS ARE STRONGLY

CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF

THE SOLICITATION AND

COMPLY ACCORDINGLY

Questions ???

Site Visit Follows This Briefing