Amendment0002Reset.pdf

USPFO FOR TX - PURCHASING & CONTRACTING

ATTN: VERONICA ZERVAN

2200 WEST 35TH STREET,

BLDG 66

AUSTIN TX 78703-1222

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The intent of this amendment is to clarify w hat is required on the line items, better define the period of the resultant aw ard from this solicitation and extend the period for submission of the offer to Wednesday, October 12, 2016 @ 2:00 P.M. CST. Individuals should acknow ledge receipt of any and all amendments along w ith their offer.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Oct-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912L1-16-R-0005

X 9B. DATED (SEE ITEM 11)

07-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Oct-2016

CODE

USPFO FOR TEXAS

CONTRACTING BRANCH

2200 WEST 35TH STREET

BLDG 66

AUSTIN TX 78703-1222

W912L1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912L1

FACILITY CODECODE

EMAIL:TEL:

W912L1-16-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

SOLICITATION INFORMATION

Historical work load is attached. This can be used as a reference as to the amount and type of work that the RESET program is responsible for. The proposal should include the right mix of occupations to handle this workload and manage the flow to achieve afficiency.

Travel will be allowed for training purposes - this CLIN does not need to be priced it will be a cost CLIN with funding added at the time of travel for reimbusement. These CLINS for the Base and all four option year travel is added at the end CLIN 0031 to CLIN 0035.

The MATES shop location opperates Tuesday through Friday and hours availble to work will be from 0600 AM to

1700 PM.

An updated PWS is also attached with typical occupation specialty discriptions.

Supply Technician, Electronics technician, heavy equipment mechanic, and motor vehicle mechanic.

Proposals shall discribe their technical mix of how they will accomplish the work. Proposals should be no longer than 3 pages long. Proposals shall have past performance contact information for at least 3 past contracts include contact name, email, phone number, and contract information. Past performance shall be in similar in size and scope and be current with in the last three years. If the vendor does not have any past performance just state no past performance.

Proposals will be evaluated on past performance, technical, and price. When combined past performance and technical are aproximately equal to price.

//end of instruction//

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN description has changed from Base Year - Non-Personal Services to Reserved -.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

To:

DO NOT PRICE THIS LINE ITEM.

CLIN 0004

The CLIN description has changed from Base Year - Non-Personal Services to Option Period 1 - Non- Personal Services.

The option status has changed from No Status to Option.

CLIN 0005

The CLIN description has changed from Base Year - Non-Personal Services to Reserved -.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0006

The CLIN description has changed from Contract Manpower Report to Option Period 1:Contract Manpower Report.

CLIN 0007

The CLIN description has changed from OP YR 1 Non-Personal Services to Option Period 2 - Non-

CLIN 0008

The CLIN description has changed from OP YR 1 Non-Personal Services to Reserved -.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0009

The CLIN description has changed from Contract Manpower Report to Option Period 2 Contract

CLIN 0010

The CLIN description has changed from OP YR 1- Non-Personal Services to Option Period 3 - Non-

CLIN 0011

The CLIN description has changed from OP YR 1- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0012

The CLIN description has changed from Contract Manpower Report to Option Period 3 Contract

CLIN 0013

The CLIN description has changed from OP YR 2- Non-Personal Services to Option Period 4 - Non-

CLIN 0014

The CLIN description has changed from OP YR 2- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0015

The CLIN description has changed from Contract Manpower Report to Option Period 4 Contract

CLIN 0016

The CLIN description has changed from OP YR 2- Non-Personal Services to Option Period 5 - Non-

CLIN 0017

The CLIN description has changed from OP YR 2- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0018

The CLIN description has changed from Contract Manpower Report to Option Period 5 Contract

CLIN 0019

The CLIN description has changed from OP YR 3 - Non-Personal Services to Option Period 6 - Non-

CLIN 0020

The CLIN description has changed from OP YR 3- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0021

The CLIN description has changed from Contract Manpower Report to Option Period 6 Contract

CLIN 0022

The CLIN description has changed from OP YR 3- Non-Personal Services to Option Period 7 - Non-

CLIN 0023

The CLIN description has changed from OP YR 3- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0024

The CLIN description has changed from Contract Manpower Report to Option Period 7 Contract

CLIN 0025

The CLIN description has changed from OP YR 4- Non-Personal Services to Option Period 8 - Non

CLIN 0026

The CLIN description has changed from OP YR 4- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0027

The CLIN description has changed from Contract Manpower Report to Option Period 8 Contract

CLIN 0028

The CLIN description has changed from OP YR 4- Non-Personal Services to Option Period 9 - Non-

CLIN 0029

The CLIN description has changed from OP YR 4- Non-Personal Services to Reserved.

The CLIN extended description has changed from:

The contractor shall provide labor in accordance with the enclosed Performance Work Statement

CLIN 0030

The CLIN description has changed from Contract Manpower Report to Option Period 10 Contract Manpower Rpt.

CLIN 0031

The CLIN description has changed from BASE year Travel to Travel.

The CLIN extended description has changed from:

Travel for training in compliance with Joint Travel Regulation

Travel for training in compliance with Joint Travel Regulation performed from 1 November or date of award through 30 September 2017. CLINS 31 - 35 DO NOT REQUIRE A PRICE FROM THE VENDOR..

CLIN 0032

The CLIN description has changed from OP YR1 Travel to Travel.

The CLIN extended description has changed from:

Travel for training in compliance with Joint Travel Regulation

To:

Travel for training in compliance with Joint Travel Regulation performed during the period 1 October 2017 - 30 September 2018.

CLIN 0033

The CLIN description has changed from OP YR1 Travel to Travel.

The CLIN extended description has changed from:

Travel for training in compliance with Joint Travel Regulation

To:

Travel for training in compliance with Joint Travel Regulation performed during the period 1 October 2018 - 31 September 2019.

CLIN 0034

The CLIN description has changed from OP YR 3 Travel to Travel.

The CLIN extended description has changed from:

Travel for training in compliance with Joint Travel Regulation

To:

Travel for training in compliance with Joint Travel Regulation performed during the period 1 October 2019 - 31 September 2020.

CLIN 0035

The CLIN description has changed from OP YR 4 Travel to Travel.

The CLIN extended description has changed from:

Travel for training in compliance with Joint Travel Regulation

To:

Travel for training in compliance with Joint Travel Regulation performed during the period 1 October 2020 thru 31 September 2021..

The option status has changed from No Status to Option.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0031 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-NOV-2016 TO

31-OCT-2017

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

FOB: Destination

W568LQ

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-NOV-2016 TO

30-SEP-2017

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

The following Delivery Schedule item for CLIN 0032 has been changed from:

POP 01-NOV-2017 TO

31-OCT-2018

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

POP 01-OCT-2017 TO

30-SEP-2018

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

The following Delivery Schedule item for CLIN 0033 has been changed from:

POP 01-NOV-2018 TO

31-OCT-2019

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

POP 01-OCT-2018 TO

30-SEP-2019

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

The following Delivery Schedule item for CLIN 0034 has been changed from:

POP 19-NOV-2019 TO

31-OCT-2020

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

POP 01-OCT-2019 TO

30-SEP-2020

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

The following Delivery Schedule item for CLIN 0035 has been changed from:

POP 01-NOV-2020 TO

31-OCT-2021

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

POP 01-OCT-2020 TO

30-SEP-2021

N/A W568LQ - W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

W8WZ TX ARNG MATES 1

5500 SOUTH HIGHWAY 36

GATESVILLE TX 76528-2613

The following have been modified:

CONTRACT ADMIN

Contract Administration Data

CONTRACT ADMINISTRATION

Contracting Officers (KO) from the USPFO for Texas will be authorized to place Task Orders under this contract. In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of this contract between the Contractor and a person other than a contracting officer from the USPFO for Texas be effective or binding upon the Government. Such a contracting officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with a said contracting officer. Any changes will be formalized by proper contractual documents executed by a contracting officer from the USPFO for Texas. In the event the Contractor makes any changes at the discretion of any person other than such a contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in the costs incurred as a result thereof.

Task Order (TO) administration is the responsibility of the KO issuing the Task Order. In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of the TO between the Contractor and a person other than a USPFO for Texas contracting officer be effective or binding upon the Government. Such a KO is the only person authorized to make or approve any changes in any of the requirements of the TO and, notwithstanding any provisions contained elsewhere in the TO, the said authority remains solely with such a KO. Any changes will be formalized by proper contractual documents executed by a USPFO for Texas contracting officer. In the event the Contractor makes any changes at the discretion of any person other than such a contracting officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in the costs incurred as a result thereof.

WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces, for the same type or similar work as contracted herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR) DELEGATION AND AUTHORITY

COR delegations will be identified in writing to the Contractor.

TASK ORDER PROCESS

A Task Order specifies and authorizes work to be accomplished by the Contractor to satisfy Government task requirements. Task orders issued under this contract will not be synopsized or competed. They will be priced no higher than the negotiated rates applicable to the schedule rates.

INVOICE SUBMISSION

Wide Area Work Flow (WAWF) is the submission method for invoices. Specific submission information will be provided in the individual Task Orders. Backup documentation (time cards, quality reports, etc), shall be submitted in a Microsoft Excel, Word or compatible format to the COR and the Contracting Office. Supporting documents shall be send via WAWF if possible. If not possible, time card must be received by the 12th calendar day of the month. For purposes of this contract, time sheets will be signed by the customer agency showing receipt of the service. The Contractor shall render monthly itemized invoices, including backup documents, in arrears.

Fixed-Price Task Order. Payment requests will be based on the payment schedule shown in the Task Order.

For reimbursable charges such as travel and per diem invoices shall reflect the Contractor’s actual expense for the item (plus allowable markup if applicable). These reimbursable charges must be accompanied by receipts. Receipts for travel and per diem will be submitted as required by the Joint Travel Regulations.

PAYMENT OF INVOICES

Payment of invoices will be made based on the following:

Fixed-price in accordance with the payment schedule of the individual Task Order If supplies or services are rejected for failure to conform to the technical requirements of the contract, or any other contractually legitimate reason, the Contractor will not be paid, or will be paid an amount negotiated by the KO.

CONTRACT REPORTS (Deliverables). All costs associated with the deliverables of this contract shall be incidental to the contract and not separately billed.

PAST PERFORMANCE EVALUATION. This contract is subject to a performance evaluation. Following the end of each contract period and at contract completion, a Government evaluation shall be forwarded to the Contractor by the Contracting Officer. All Task Orders issued for greater than $150,000 will have a performance evaluation generated by the KO. The Contractor may submit written comments, if any, within the time period specified in the evaluation transmittal. The Contractor’s comments shall be considered in the issuance of the final evaluation document. Any disagreement between the parties regarding the evaluation shall be forwarded to the contracting officer. The final evaluation of the Contractor’s performance is the decision of the Contracting Officer. A copy of the final performance evaluation report will be sent to the Contractor and to the Government’s past performance database at http://www.ppirs.gov/.

INSTRUCTIONS TO OFFERORS

Instruction to Vendors - This IDIQ will be evaluated and awarded based on price and non-price evaluation factors (52.212-2) (best value).

Pricing should reflect labor only - work will be performed at the Government facility, Ft Hood, Texas. Travel will be funded on an as-need. No pricing entry is required by the vendor and will not be used to evaluate the offeror's pricing. Vendors should submit their quote along with a short description on how services will be performed but limit the description to 3 pages (front only) of 8.5 x 11 size paper. Three (3) references for same or similar work must be provided to include the name of the point of contact and a phone number or an e-mail.

//end of instructions//

PERFORMANCE

Deliveries and Performance

CONTRACT PERIOD

The base period of this contract is from 1 Nov 2016 or date of award, whichever is later, to 30 Apr 2017 . All remaining option periods are 6-months in duration and should be priced by the offeror. This will be awarded as an IDIQ contract with a period of performance that will not exceed 66 months in duration.

HOURS OF OPERATION AND HOLIDAYS

Normal working hours will be stated on individual Task Orders.

In addition to Federal Holidays, any other Presidential or Congressional imposed closures of Federal Government Offices in recognition of special events or occasions may or may not be observed by the Contractor employees, due to specific mission, and Government and/or Contractor discretion. Additional holidays or location closures authorized at the State or local level, observed by the Contractor employees, will not be reimbursed to the Contractor. Work in these instances may be required due to specific mission, and Government and/or Contractor discretion. This does not apply to closures associated with continuing resolution authority (CRA) associated with the approval of the Federal Budget.

When an unforeseen Government facility closure occurs on a scheduled day of work, the Contractor shall not be required to perform any services on the day of the closure and shall receive no payment (unless the TO designates the services as essential during the time of facility closure). In the event of a partial day unforeseen Government facility closure, the Government will notify the Contractor within one hour after notification of the facility closure is received. Payment of a partial day closure will be made for the actual time worked.

SECTION C PWS

Performance Work Statement

C1. GENERAL

C1.1. BACKGROUND: The Texas Army National Guard is seeking to acquire a contract service to manage and provide personnel to repair and recondition equipment under the RESET program. When Texas Army National Guard Units and equipment are mobilized to support operations in Iraq and Afghanistan, often times the equipment is transferred to the theater with the unit. In most cases, that equipment is brought back to the United States after about a year. Because of the pace of operations in the theater and the harsh conditions in Southwest Asia, the returning equipment requires repair, reconditioning and in some instances replacement. The process of bringing returned equipment back up to operating standards is referred to as “RESET” and each returned item undergoes that process if it is to be retained.

C1.2. SCOPE: The Texas National Guard Surface Maintenance program involves variable (intermittent) workload on a wide variety of Ground Support Systems (less aviation), including automotive systems, power generation systems, weapons systems (individual and crew served) and ancillary logistics services for the RESET mission.

Unless otherwise specified herein, the contractor shall provide all supplies, personnel, equipment, tools, materials, supervision, and other items or services necessary to perform the management and operation of the RESET functions as defined in the Performance Work Statement (PWS). All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the extent feasible and reasonable, include the exclusive use of bio-based products. All supplies, materials and equipment to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

C2. DESCRIPTION OF SERVICES

C2.1. The objective is to provide facility support services to the Texas National Guard (TXNG) RESET program.

The contractor shall provide a full range of non-personal services to achieve maximum effectiveness and economy in operations in support of the TXNG RESET program.

C2.2. The Government will request services under this PWS by issuance of a Task Order (TO). The TO will identify the objective, scope, estimated level of effort, estimated other direct costs (e.g. travel and materials), period of performance, required schedule, deliverables and other considerations for each task. The contractor must provide personnel who possess knowledge, expertise and are highly skilled, often with specialized knowledge and experience with military regulations and policies.

C3. SUMMARY OF REQUIRED SERVICES

C3.1. The contractor shall provide a highly motivated, professional staff to perform the maintenance, repair and rebuilding of equipment services (non-personal) to support the RESET program with disciplines consistent with TXNG roles and responsibilities.

C3.2. Contractors are responsible for providing services under the contract awarded. The Government reserves the right to include additional job categories of like/similar nature to those contained in the Schedule after award.

C3.3. Schedule: Non-personal services for RESET facility support services

C3.4 Applicable Documents/Directives

C3.4.1. Maintenance Records, Form and Publications: All technical manuals, bulletins, directives, specifications and standards will be provided by the Government and shall be utilized in performing all work. All reference publications used shall include the latest changes.

C3.4.2. Technical publications and other official manuals shall be used to accomplish removal, installation, repair and testing of all equipment and parts.

C3.4.3 Owning unit Standard Operating Procedures (SOP) will be utilized when a specific requirement is not stated in the appropriate manuals. The Government will make final decisions on anything not covered by Technical Manuals, Technical Bulletins, Department of the Army (DA Pamphlets, Army Regulations (ARs) and/or Field Manuals.

C3.5. The Contractor shall adhere to the latest revision of the following documents:

AR 700-138 Army Logistics Readiness & Sustainability AR 750-1 Army Materiel Maintenance Policy AR 750-2 Supply Policy Below the National Level AR 750-8 The Army Maintenance Management System (TAMMS) AR 750-10 Army Modification Program AR 385-10 The Army Safety Program AR 385-55 Prevention of Motor Vehicle Accidents AR/DA/PAM 385 Series Safety Procedures AR 25.400-2 The Army Records Information Management System (ARIMS)

C4. Technical/Performance Requirements

C4.1. General Requirements: The Contractor shall provide for a full scope of RESET facility Management Support to manage the RESET program which includes but not is limited to the Field Level RESET program, Left Behind Equipment (LBE) program, and Pre-deployment Training Equipment (PDTE) programs.

C4.1.1. Workmanship shall be of a quality which assures all maintenance accomplished meets Army standards for serviceability

C4.1.2. Contractor shall limit disassembly to the extent necessary to accomplish the assigned work

C4.1.3. Whenever the maintenance requirements listed herein are deleted, revised or new requirements added, the Government will determine which end items such changes will affect.

C4.1.4. Replacement parts, material, to include environmentally regulated items, equipment and accessories used in the repair of equipment or any component thereof, as required by this contract, will be those authorized by the Government in approved publications or other official documentation.

C4.1.5. The Contractor shall obtain government approval prior to purchasing goods and services under the Other Direct Cost (ODC) Contract Line Item Number (CLIN)

C4.1.6. The Contractor shall utilize all feasible conservation practices to reduce material costs to the Government.

C4.1.7. The Contractor shall assist the TXNG with the management of RESET program in the areas such as workflow and supply and logistics management.

C4.2. Equipment Repair: The Contractor shall perform repairs on equipment end items to include replacement of major components. Disassembly of major end items (i.e. parts/components) will occur as necessary to the level authorized by the Maintenance Allocation Charts. Components include, but are not limited to: engine, drive train, hydraulic and sheet metal. The Contractor shall troubleshoot, test and inspect to determine the extent of necessary repairs. The Contractor shall remove parts/components determined to be defective and make authorized repairs.

The Contractor shall install serviceable parts/components and inspect or perform operational checks to ensure the repair has corrected the noted deficiency.

C4.3. Receipt of Equipment

C4.3.1. Verification: The Contractor shall verify the serial number or component identification matches the work order upon receipt. Discrepancies shall be reported immediately to the contractor supervisor and remedied before signing for any items.

C4.3.2. The Contractor shall inventory equipment whenever received to ensure it is complete and any Components of End Items (COEI) that are necessary for the performance of maintenance are on hand.

Discrepancies shall be reported immediately to the contractor supervisor and remedied before signing for any items.

C4.4. Maintenance Operations

C4.4.1. Servicing: The Contractor shall service and inspect all systems IAW applicable technical manuals and lube orders

C4.4.2. The Contractor shall conduct and inspect and/or test all repaired end items and components IAW the procedures established in the work center. The Contractor shall provide personnel as necessary to complete or facilitate maintenance operations or inspections in accomplishment of the contract mission as specified in AR 750-1.

C4.4.3. Forms and Records: The Contractor shall complete all maintenance records for all work requested IAW DA Pamphlet 750-8 and local SOP.

C.4.4. Work Orders: The Contractor shall ensure all work orders ready to be closed out are provided to the Quality Assurance Representative (AR) for Quality Assurance (QA) inspection prior to close out. The QAR represents the government’s interests.

C4.4.5. The Contractor shall provide appropriate inspection sheets and record equipment serial numbers, discrepancies and certification that the work was accomplished. All necessary data to complete Army reporting procedures shall be provided to the owning unit of the equipment.

C4.5. HAZMAT. The Contractor shall turn in all hazardous materials produced/incurred by the Contractor to the local installation collection point only.

C4.6. Oil Analysis Program: The contractor shall furnish oil samples, as required, to the Army Oil Analysis Program (AOAP) laboratory assigned to the location, IAW AR 750-32, Policies, Objectives and Responsibilities of AOAP. The Contractor shall enroll equipment in the AOAP, only if directed by the Government.

C4.7. Supply Management: The contractor shall maintain supply accounts, requisitions and property accountability for the program IAW AR 710.2 to ensure operational control.

C4.7.1. The Contractor shall maintain document files and accountable records, establish stock levels (based on fleet density), and requisition, receive and maintain stock levels of expendables/consumable supplies. Contractor shall abide by and follow all directives of the Installation Command Supply Discipline Program (CSDP) at all times.

C4.7.2. The Contractor shall requisition, receive, and verify quantities received against shipping documents and inventory (i.e. make a physical count, verify identity and condition of individual parts and account for contract requested items). The Contractor shall report quantities received to the Government IAW the Installation CSDP.

C4.7.3. The Contractor shall receive, issue, transfer and ship property utilizing both government and commercial transportation facilities at the discretion of the Government. The Contractor shall rely on Government-provided transportation unless other means is approved.

C4.7.4. The Contractor shall requisition, receive, account for and control issue of tools/test equipment, sensitive/controlled items, and consumable items – utilizing custody or receipt documents or direct exchange methods as necessary and as directed by the Government. The contractor shall utilize and maintain assigned standard Army Management Information System (STAMIS).

C4.7.5. The Contractor shall store repair parts to facilitate issue, inventory and segregation by type and class and comply with storage and safety regulations.

C4.7.6. All equipment being repaired or processed by the RESET Program under the scope of this contract will be accounted for on a maintenance request, DA Form 2407-E. Formal property accountability will remain on the customer accountable records.

C4.7.7. If the Contractor identifies work on a job order which is beyond its capability or authorization, the Government will make a determination to utilize other resources to accomplish the work.

C4.7.8. The Government will provide the workload and priority to the COR for equipment enrolled in the RESET program. Equipment will be initially inspected by the contractor to TM 10/20 standards. As the discretion of the Government, the equipment may be repaired to a different level, such as Fully Mission Capable plus Safety items.

C4.8. Maintenance Planning and Control

C4.8.1. The Contractor shall process all maintenance requests (DA Form 2407 or equivalent) as required reporting as directed.

C4.8.2. The Contractor shall check all maintenance requests received from customers to ensure they are completed properly and that a point of contact and a phone number is listed. The Contractor shall ensure the Government approves of all work orders prior to the contractor starting the work.

C4.8.3. The Contractor shall schedule maintenance IAW applicable Department of Defense (DoD) publications and Army Regulation (AR) and local procedures. The Government reserves the right to prioritize the work load.

C4.8.4. The Contractor shall notify the Government of any delays in maintenance requests that will exceed original estimated completion date and shall provide the reason why the time line was not met. The Government reserves the right to change the priority to meet mission requirements. The Contractor shall provide status on open jobs and dead-lining repair parts as requested by the Government.

C4.8.5. The Contractor shall maintain a file IAW DA Pamphlet 750-8 and AR 25-400-2 on all inspections conducted and corrective action taken. This file shall be made available to the Government when requested for the term of the contract.

C4.8.6. Definitions for unacceptable completed work orders: A “recycle” job is a job that was not accepted by the Government because a particular task was not identified in the contractor’s inspection process and therefore no work was performed on that item. A “rework” job is a job that was not accepted by the Government because tasks were not properly performed. Both categories are considered the same in calculating the Government acceptance rates.

C4.8.7. All “rework” will be performed with profit or fees charged to the Government. “Recycle” work will be charged to the Government at the same rate as original work in compliance with specifics of the contract in force.

C4.9 Vehicle Maintenance – Location of Daily Duties, Hours and Operations: The Contractor shall provide vehicle maintenance as specified in the task orders. These hours may be adjusted for seasonal and climatic reasons to enhance safety and improve productivity. It is anticipated that most maintenance will occur during normal duty hours. However, unforeseen mission requirements may constitute the need for temporary surge support. Any additional surge support shall be coordinated with the Contracting Officer prior to the contractor performing the mission. The Government reserves the right to adjust normal duty hours and normal duty day to meet mission requirements. Contractor personnel will work at the RESET program, which includes the facility at MATES, North Fort Hood, Gatesville, TX, within other facilities, under a unit augmentation mission within a unit motor pool, other appropriate facilities, or at temporary duty locations. Temporary Duty (TDY) missions will be coordinated in writing in advance of contractor departure with the COR and Contracting Officer.

C4.9.1. Regular Schedule: The regular schedule will be a 40 hour work week with day shift only.

C4.9.2. Rescheduling: When the Installation/Post is closed for weather delays or is directed to open late/close early and causes lost days or lost hours, this time may be rescheduled, at the discretion of the government.

C4.9.3. Weekends/Holidays/Night Operations: Unless there is a surge or emergency requirement, work will not be done on weekends or holidays.

C4.9.4. The Contractor shall provide overtime support upon request. Overtime is NOT anticipated and must be approved by the Contracting Officer prior to performance assuring sufficient funds are available to support.

C4.9.5. Off-Site Operations: Maintenance performed at any location outside a 50 mile radius of the RESET program, will be considered TDY locations. Off-site operations are not expected to occur as a normal practice in support to Government requirements.

C5.0 OTHER REQUIREMENTS

C5.1. Contract Manpower Reporting (CMR).

C5.1.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USPFO for Texas Warehouse via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

C5.1.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning 2013.

Contractors may direct questions to the help desk at: http://www.ecmra.mil/

C5.2. Data Management: The Government will provide a data management system to track productions and costs.

The Contractor shall operate the computerized data management system SAMS as the principal maintenance, production, supply management, and funds tracking software. The Contractor will participate in various activities involving other STAMIS as projects may require.

C5.3. Supply Management/Property Accountability: The Government provided data management system is capable of accepting authorization requisitions, funding, receipt and accountability information. It is able to select, sort and print the data in formats necessary to comply with federal supply system procedures.

C5.4. Work Processing/Administrative: The Contractor shall utilize Government furnished equipment (GFE) for automation and office software support. It will have work processing capability to the extent necessary for the preparation of letter quality reports, forms, memorandums and other routine administrative correspondence as may be directed by the Government. No contractor software will be loaded onto GFE.

C5.5. Travel: The Contractor may be required to travel. Temporary duty will be performed as required by the tasking, only after approval and written authorization by the Contracting Officer, in coordination with the COR. All travel will be performed on a reimbursable basis and will be funded under a separate Travel CLIN. The Contractor shall be responsible for making arrangements for all airfare, car rental, lodging, and subsistence required.

C5.5.1. Travel costs shall be reimbursed utilizing the Joint Travel Regulations (JTR) as applicable from FAR 31.205-46 for locality per diem rates. Contractor travel must be approved by the COR prior to departure. Actual modes of transportation and costs shall be agreed to in advance of the travel; will be reimbursed on a cost basis upon receipt of the invoice in Wide Area Workflow; all receipts must be turned in to the COR. The travel costs will be reimbursed to include a travel handling fee (if proposed and awarded). No G&A or profit will be paid on the actual costs; however a set administrative handling fee (if proposed and negotiated) is allowable. The travel handling fee is intended to cover the cost of booking, travel agent services and administrative requirements of Government approved travel.

C5.5.2. Employee’s salaries, benefits, etc., during the period of travel shall be the contractor’s responsibility.

C5.5.3. Mileage Log. The contractor shall develop and maintain a mileage log (if authorized a claim for mileage). The log shall include daily entries and include at a minimum the contractor’s name, date, start and stop mileage and destination. The log shall be submitted with the monthly invoice.

C5.6. Reimbursable Expenses: When allowed, reimbursable expenses shall be paid by the Government with applicable receipts. No G&A or profit will be paid on these actual costs.

C6.0 DOCUMENTATION, PLANS AND REPORTS

C6.1. Documentation Media. Documentation developed under this contract will use a media type in Microsoft Office applications. Delivery is required via electronic media through email with attachment (spreadsheet preferred or alternately Adobe PDF). Upon request, the Contractor will be prepared to provide reports on CDs and/or in hard copy. All products resulting from this contract shall become the property of the Government with unlimited rights.

C6.2. DA Pamplet 750-8 Reports. When the following conditions occur, the Contractor shall advise the Government of conditions/deficiencies so the Government may ensure compliance with reporting requirements of Department of the Army (DA) Pamphlet 750-8, Submission of Equipment Improvement Recommendations (EIR).

Preparation of report documents may be required to be completed by the Contractor and submitted by the Government:

C6.2.1. When it is suspected or confirmed that material failure is the cause of an accident.

C6.2.2. A condition or material fault that is a hazard to personnel, equipment and/or missions.

C6.2.3. When a prescribed installation or maintenance action cannot be accomplished or when operational characteristics or durability cannot be obtained because of faulty design or materials.

C6.2.4. Conditions which are direct results of poor quality workmanship during manufacture modification, repair or overhaul. A Standard Form (SF) 368, Quality Deficiency Report (QDR) per DA Pam 780-8, must be prepared and submitted for approval by the Government before this exemption will be authorized.

C6.2.5. Deterioration of installed components or operational function

C6.2.6. Equipment failure due to effects of climatic or environmental conditions

C6.2.7. Inadequate, insufficient or otherwise deficient technical publications which prevent or hinder accomplishment of the contracted maintenance which if not corrected may cause a hazard. The Contractor shall also provide input or assistance to the Government in preparation of DA Form 2028 IAW AR 318-1.

C6.2.8. Conditions which prevent proper operation of the equipment

C6.2.9. When equipment does not perform to publish operational or maintenance standards.

C6.3. Reports: The Contractor shall provide Status Reports as directed by the Government:

C6.4. Electronic Trip Report: The Contractor shall provide a summary of travel chargeable to the Corporate Travel CLIN to include, as a minimum: purpose of the trip, attendees, key points, recommendations, follow-up action required. Report shall be provided within 5 calendar days of completion of travel. Format shall be memorandum transmitted via email.

C6.5. Meeting Minutes: The Contractor shall provide a summary of meetings within 3 calendar days of completion of meeting. Format shall be memorandum transmitted via email.

C6.6. Quality Control (QC) Plan: The Contractor shall provide a QC plan for accomplishment of the contract. The plan shall reflect the Contractor’s overall approach, internal controls and establishment of procedures for evaluating each of the service areas (who, method, how often), for reporting to the Government; for resolving deficiencies; for identifying potential improvements and for maintaining and making available to the Government documentation (as listed in 7.11 below) reflecting quality control inspections and any corrective actions taken. The QC Plan shall be provided as follows:

C6.6.1. Draft plan submitted within 5 days after contract award notification

C6.6.2. Final plan submitted within 30 days after contract award

C6.6.3. Changes/revisions – as made

C6.7. Physical Security Plan: The Contractor shall establish and implement a Physical Security Plan. The plan shall outline procedures to provide internal safeguards for the security of all government-furnished property and all property in the possession of the contractor for the performance of required services. The Physical Security Plan shall be established in accordance with (IAW) the requirements of DoD 5100, 76-M; AR 190-11; AR 190.51; AR 190-40 and 190-13. The Physical Security Plan shall be provided as follows:

C6.7.1. Draft plan submitted within 5 days after contract award notification

C6.7.2. Final plan submitted within 30 days after contract award

C6.7.3. Changes/revisions – as made

C6.8. Delivery and Distribution Requirement for Reports

Deliverable Title Reference Due Date/Time Frame Number of Copies

/Submitted To Contract Management Plan

Para 7.3 Draft – 5 days after contract award Final – 30 days after contract award

1 – KO

1 – COR

Status Report Summarizing type of work and man hours expended

Para 7.4 As required 1 – KO

1 – COR

Electronic Trip Report Para 7.5 Within 5 calendar days of 1 – KO completion of travel 1 – COR Meeting Minutes Para 7.6 NLT 3 business days after meeting

1 – COR

Quality Control Plan Para 7.8 Draft – 5 days after contract award Final – 30 days after contract award

1 – KO

1 – COR

Physical Security Plan Para 7.9 Draft – 5 days after contract award Final – 30 days after contract award

1 – KO

1 – COR

C7.0 Special Requirements/Instructions:

C7.1. Key Personnel: Certain skilled, experienced, professional and/or technical personnel are essential for successful contractor accomplishment of the objectives stated in the PWS. Key personnel are defined as part of the Contractor’s response to the contract and are accepted as part of the resultant task order. The contractor shall not remove or replace such personnel from the contract work with compliance with paragraphs 7.1.1 and 7.1.2. below.

C7.1.1. The Contractor shall appoint a Contract Manager and an Alternate Contract Manager, who shall be the contractor’s authorized point of contact with the KO. The Contractor shall also appoint a supervisor for the contractor employees assigned to this contract. The appointments shall be in writing to the KO and COR prior to the start of services on this contract.

C7.1.2. If key personnel become, or are expected to become, unavailable for work for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the contract, the Contractor shall immediately notify the Contracting Officer (KO) and COR in writing. Subject to the concurrence of the KO or authorized representative, the Contractor shall promptly replace such personnel with personnel of at least substantially equal ability and qualifications.

C7.1.3. All requests for approval of substitutions hereunder must be in writing with a detailed explanation of the circumstances necessitating the proposed substitutions. Requests must contain a resume for the proposed substitute. Any additional information that the KO deems necessary to approve or disapprove the proposed substitution is also required. The KO, or authorized representative will evaluate such requests and promptly notify the contractor of his/her approval or disapproval thereof in writing.

C7.1.4. If the replacement of key personnel does not occur within 30 workdays, results in reduction of productive efforts and or impairs the successful completion of the contract, the KO may terminate the task order.

The task order termination may be either for default or for the convenience of the Government, as appropriate.

C7.1.5. Removal of Personnel. The KO may require the contractor to remove from the job those employees who endanger persons or property; those who manufacture, distribute, dispense, possess or use controlled substances at the worksite (FAR 52.223-6, Drug-Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of installation security.

C7.1.6. The Government will not supervise contractor employees. The contractor has sole responsibility to supervise, remove, replace, discipline or approve leave for its employees. In the event that an employee is removed or replaced, the contractor shall notify the KO whenever changes are contemplated.

C7.1.7. Employment and staffing difficulties shall not be justification for the contractor’s failure to meet established schedules. If such difficulties impair performance, the contractor may be subject to Termination for Default.

C7.1.8. In the event a requirement to increase the level of effort occurs, the contractor shall submit a written request along with supporting documentation to add employees to the task order.

C7.1.9. The Government reserves the right to require the contractor to reassign employees who are deemed incompetent, careless, unsuitable or otherwise objectionable; or whose continued use under any Task Order issued under this contract is deemed contrary to the best interests of the Government. Notice of such reassignment will be given in writing by the KO.

C7.2. Safety: The Contractor shall comply with all safety/regulatory guidance including those detailed in appropriate DA Regulations, DoD Regulations, OSHA Regulations, Environmental Protection Agency (EPA) instructions. The Contractor shall be responsible for the safety and accountability of all its employees.

C7.2.1. Mishaps/Incidents: Accident investigation and reporting will remain with the Government. The Contractor is required to comply with all local safety requirements and will be subject to review and evaluation by the Texas National Guard Safety Office.

C7.2.2. Forms: The Government will provide access to local publications and forms

C7.3. Security: The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces. The Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel and adhere to installation traffic laws.

C7.3.1. All personnel on site will be required to pass a trustworthy National Agency Check (NAC), which shall be verified in the Joint…