Questions and Answers from Industry - 2 DEC 2025.docx

Questions and Answers

W912JM26QA001 FSGA - 12900 Block & W912JM26QA002 FSGA - 13100 Block

1. SOW – Page 5, Execution of Work states: “All work under this project shall be complete within 210 calendar days after the proceed notification.” However, Page 5 of the Solicitation lists the Delivery Schedule as 02 Jan 2026 – 01 May 2026 (119 days). Could you please clarify if the overall Period of Performance for the project is 210 days? Work is to be completed by 1 MAY. The SOW has been corrected.

2. There were no drawings provided with the solicitation package. Drawings have been uploaded to SAM.gov.

3. Can you please identify whether Davis Bacon Prevailing Wage Rates or SCA Wage Rates apply to this project? SCA Wage Rates apply to this project.

4. Do we have to provide a bid bond for this project? No, bid bonds are not required for this project.

5. Is a contract affidavit required for the job bid? No, a contract affidavit is not required.

6. The scope didn’t specify what equipment type is acceptable or preferred. Paragraph 7. a. of the SOW lists minimum specifications.

7. Can the Government provide photographs of the existing upgraded facilities that these new upgrades are intended to match/replicate? No.

8. Can the Government provide a copy of the site walk attendance/sign-in sheet? No.

9. Will the new HVAC systems and associated ductwork require fire dampers and/or smoke dampers? No. Not for this application.

10. Is this project to be constructed in phases? If yes, please provide the phasing plan and any specific phasing requirements. See SOW Paragraph 2.

11. Can the Government provide the approximate quantities and sizing of existing air returns in each building to allow accurate filter sizing? Each 5 Ton Unit has two RA filters (20” x 20”). Each Barracks Mechanical Room has one 10” x 10” outside air filter. Outside Air Filters for Latrines are the same as Barracks OA filters.

12. The drawings and specifications indicate new 5/8" Type X gypsum board over exposed framing. What level of drywall finish (e.g., Level 4, Level 5) is required? See Paragraph 7.e of the SOW.

13. Is a sealant or air-barrier joint treatment required at the intersection of new gypsum board and existing CMU walls? No.

14. Please confirm that the existing tankless water heater systems are to remain in place and that no modifications or related work is required under this contract. New Ceiling Systems within Mechanical Rooms must be installed around existing laterals/piping from Tankless Water Heaters only. Tankless units are to remain in place with no modifications, aside from ceilings above them.

15. Are we able to use a subcontractor’s work performance history to meet the requirements for Past Performance. No, Past Performance assessment is related to the prime contractor. However, the technical submission requires a statement describing HVAC experience. Subcontractor experience is acceptable for the technical submission.

16. In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles? Yes.

17. Are contractors required to issue a contract specific QA/QC Plan? No.

18. Are contractors required to issue a contract specific Safety Plan? No. All work is required to meet/be performed to OSHA Safety Standards.

19. Are shop drawings required? Yes. See Paragraph 7.h of the Scope of Work.

20. Is temporary power going to be required? 120V Power is available at each Mechanical Room and is provided free of charge.

21. Can soft annealed copper be used for the line sets? No. See Paragraph 7.a of the Scope of Work.

22. What is the minimum BTU rating for the furnaces that need to be installed? See Addendum 0002.

23. Can stainless steel be used as a substitute or return air plenums? Stainless still is acceptable, but aluminum is desired as stated.

24. Could you please confirm whether this project is being delivered as a Design-Build contract? No, not a design-build contract.

25. Would it be possible to provide the as-built drawings, particularly for the MEP systems? No.

26. Could you clarify whether an existing acoustical ceiling system is currently installed in the latrines? This information is important for accurately quantifying the required demolition. There are no existing ceilings within the Latrine Mechanical Rooms requiring work on either solicitation.

27. Will an asbestos assessment be required prior to beginning demolition? If available, could you please provide any existing asbestos survey reports? See Paragraph 1 of the Scope of Work. No ACM.

28. Could you please provide the model information for the existing Fire Alarm Control Panel? Monaco FACP with Monaco Transmitter within same cabinet.

29. Would you be able to advise on the anticipated project magnitude? No. This is not a construction contract.

30. Is the government considering an extension to the proposal due date, given the upcoming Thanksgiving holiday and the time needed for contractors to obtain quotes from vendors? It has been extended to 8 Dec 2025.

31. Can the Government provide the approximate quantities and sizing of existing air returns in each building to allow accurate filter sizing? Each 5 Ton Unit has two RA filters (20” x 20”). Each Barracks Mechanical Room has one 10” x 10” outside air filter.

32. What is the estimated budget for this project? We do not share the Government Estimate.

33. If both projects are awarded to the same contractor can 1 superintendent be used for both projects or will each project require its own superintendent? No. One super per solicitation/project.

34. SOW Page 6 Section A. States The existing ductwork (supply and return) shall be reused and re-insulated with 3” foil back insulation, stapled, taped and sealed to the new aluminum plenum boxes well as the existing (remaining) insulation(for Barrack Buildings). Please confirm that the insulation and all duct modification is limited to only the mechanical rooms. Yes, only to Mechanical Rooms.

35. Please confirm that fire dampers and duct access doors are not required. Fire Dampers and Duct Access Doors are not required for this application.

36. At the site visit it was discussed that there was a mechanical room that was previously completed. Can a picture be provided of the completed mechanical room? No.

37. Please confirm that 3 buildings can be worked on concurrently and that there is a possibility of 5 buildings that can be worked on concurrently as discussed at the site visit. Paragraph 2 of the Scope of Work addresses a 3 building limit (per solicitation). Up to a 5 Building limit is a possibility once the quality of work is deemed acceptable.

38. Please confirm if the base will allow us to work overtime hours if needed to complete work. Request for extended work hours must be in writing and will be evaluated based upon performance by the COR.

39. Will test and balance be required on the new HVAC systems? No.

40. Is the fire alarm system a proprietary system and if so, then please provide the information to the proprietary company? Fire Alarm Systems are Monaco and report to the Fort Stewart Central 911 Center.

41. Are duct smoke detectors required to be installed in the new system? No.

42. Please confirm that a fire stat is all that is required as per the drawings. Reference the drawings and scope of work. The fire stat is not the only new item of work.

43. Will Payne HVAC units and furnaces be acceptable products as Payne is made by Carrier? See Paragraph 7.a for system requirements. Submittals are required indicating compliance to the Scope of Work.

44. The technical section specifies new HVAC equipment using R-454A refrigerant, however earlier narrative states “pre-charged freon”. Which refrigerant is required for furnished systems? R-454A.

45. Carrier/Grand-Aire are listed as suggested sources. Are equal alternates acceptable? Yes.

46. Does the Government has any preferred regulator/flexible gas connector manufacturer standards? No.

47. Fire Alarm / Controls Programming- Will access be provided for programming credentials, passwords, and mapping, or must the contractor provide licensed programming software? Programming and/or Re-programming must be performed by low voltage electrician with access/rights to Monaco Software. Sub-contractors can be provided to the successful bidder who have and have performed successful reprogramming of the Monaco FACS.

48. Fire Alarm / Controls Programming- Who coordinates Fire Department/911 testing — the Government COR or the contractor? The contractor coordinates all testing through the Government Representative.

49. Is the government responsible for coordinating with the Fire Alarm provider when disconnection and reconnection is required? i.e. programming of proprietary software. No. Contractor responsibility, through the government. Systems taken off-line or reprogrammed must be coordinated with the Government Rep (COR) and 911 Center.

50. Is the ductwork geometry and plenum sizing is consistent across all 22 structures? Yes. All Barracks Mechanical Rooms are the same size, configuration and basic set-up. Latrine Mechanical Rooms are as shown on the drawings.

51. Please clarify if GFCI becomes dual-function AFCI/GFCI or standard GFCI only for new exterior outlets? Standard GFIC. See Paragraph 7.g

52. When rewrapping duct with 3” foil-back insulation, please confirm if mastic is required at all seams or only reconnection surfaces? Mastic is required on all seams and at equipment and plenum box connections in Barracks Mechanical Rooms.

53. Plenum fabrication requires .080 aluminum — will insulated galvanized steel be accepted as an alternate if performance is equivalent? Aluminum is preferred as stated.

54. Will post-installation maintenance training for government personnel be required or requested? No.

55. Are contractors allowed to have a CONEX or storage area for equipment and materials? Yes. Location of CONEX/storage can be coordinated with Government COR.

56. Could the government please provide a sample submittal or preference for ductwork that may need to be replaced when existing can’t be reused? We do not anticipate any ductwork that can’t be reused and required for reuse.

57. During the site walk government representation mentioned sealing the utility closets. What methods should the contractor consider for combustion air for gas furnace? Combustion gas ductwork exists within the Barracks Mechanical Rooms as well as outside air ductwork and it is to remain.

58. Who is the current or previous fire alarm service provider? The existing Monaco Fire Alarm Systems are maintained by Government personnel.

59. Who is the Authority Having Jurisdiction (AHJ) or will that information be provided to the awardee? Provided after award.

60. If fire alarm devices are removed or disabled for an extended period of time, will the AHJ require firewatch? Firewatch is not required, if FACS is taken off-line. However, the 911 center must be notified that the FACS is off-line and for what duration/reason, along with date/time it will be restored.

61. Is there a facility or campus manager responsible for setting the temperatures barrack’s and latrine? The Government COR will advise the successful bidder of the set temperatures for new thermostats.

62. What means are used to control the barracks and latrine temperatures? Thermostats via sensors.

63. Is there any current controls or BAS system tied to the HVAC system? No.

64. Could you please post photos of the mechanical rooms? No. Drawings are provided to scale.

65. While all the barrack buildings are similar, are there any specific cases of interference we need to be aware of before installing the HVAC systems? No.

66. Are all workers/contractors required to have a Real ID or Passport or is a government issued Driver’s license acceptable? Fort Stewart controls access of all personnel to the installation. All workers/contractors must be US citizens, pass a background check and have no outstanding court/legal issues. Requirements are subject to change with each threat level increase and without advance notice.

67. What is the manufacture of the existing fire alarm system? Monaco.

68. Are the system we quote to be designated “made in America?” No. However, they have to come from a trade compliant country.

69. Do the furnaces need to have insulated blower cabinets? Other government bids I’ve responded to require an insulated blower cabinet. See Paragraph 7.a of the Scope of Work and Addendum 0002.

70. Do the insulated plenums have to be aluminum? Can we quote stainless steel instead? We are thinking that the aluminum will not have the strength necessary to hold the furnace and coil. I am making the assumption that aluminum is specified to be rust proof. See Plans for Plenum Box Construction Requirements/supports/etc. Insulated Aluminum is desired.

71. Will there be an extension for the bid due date? Currently the solicitation closes on 8 Dec 2025. An additional extension is not being considered at this time.

72. There was only one Fire box with batteries noticed. How is the fire system connected and how many control boxes are there? One main Fire Alarm Cabinet per Barracks Building (Monaco). Cabinet houses integrated circuit boards and transmitter (FM) back to Fort Stewarts’ 911 Center. Two Batteries are contained within each cabinet.

73. All of the barracks and latrines have 5T HVAC system but the heat load that I preformed show that these units are oversized especially in 10C latrines. This concerns me when it comes to the amount of moisture that will accumulate in the peak of summer, leading to mold in these facilities. Has this been a prob in the past and is it a concern of theirs. No.

74. Dose the thermostats need to be in a lock box? No.

75. Are they interested in replacing these furnaces with Heat Pumps? No.