Solicitation - W912JF25RA001 Amendment - 3 - 20250326.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to notify offerors of changes to Section 5.2 and 3.3.1.4 of the Performance Work Statement (PWS).

2. All other sections of the PWS remain unchanged.

3. All all other terms and conditions of the solicitation remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Mar-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912JF25RA001

X 9B. DATED (SEE ITEM 11)

27-Feb-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Mar-2025

CODE

USP&FO FOR ARKANSAS

ATTN: RALPH GRINNELL, CAMP ROBINSON

NORTH LITTLE ROCK AR 72199-9600

W912JF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912JF25RA001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 3

Amendment 3 The purpose of this amendment is to modify the Performance Work Statement section 5.2 to remove the following “Contractor shall provide vacuum cleaners, shampooers, and housekeeping carts at the start of contract performance. As this equipment becomes unserviceable, the contractor shall be responsible for replacing it. The Government anticipates replacement of 12 vacuum cleaners, one shampooer, and four housekeeping carts per year. Contractor shall provide enough comforters, linens, and pillows to supply all rooms across Independence, Liberty, and Patriot Halls at the start of contract performance. Contractor is responsible for monitoring quality/wear and tear to replace as necessary and developing a standard phase out and rotation plan.”

In addition to adding “ and housekeeping items such as vacuum cleaners, shampooers, and housekeeping carts. As this equipment becomes unserviceable, the contractor shall be responsible for replacing it. The Contractor is responsible for monitoring quality/wear and tear to replace as necessary and developing a standard phase out and rotation plan” to section 3.3.1.4.

AMENDMENT 2

Amendment 2 The purpose of this amendment is to publish the site visit briefing slides, the site visit minutes, and the site visit attendance log to SAM.gov.

A. The following attachments are added to the solicitation:

1. The site visit briefing slides

2. The site visit meeeting minutes

3. The site visit attendance log.

2. All other terms and conditions remain unchanged.

Amendment 1

Amendment 1 Questions and Answers

1. Can you please confirm the page limits for each volume of the RFP?

Volume 1: Technical should not exceed 15 pages. The following items are excluded from the page count:

Title page

Tables of contents and indices List of figures, tables, and illustrations Glossaries, acronyms, and definitions

Past performance questionnaires Release of subcontractor past performance information sheets Joint venture, teaming, and/or partnering agreements Confidentiality agreements Letters of consent, intent, or commitment

Volume II: Past Performance should not exceed 2 pages per your 2 or 3 most recent, relevant, and successful projects.

Volume III: Solicitation and Price do not have a page limit.

2. What is the previous contract award number for opportunity W912JF25RA001?

W912JF20C0002

3. Can the government please clarify if the number of Past Performance References offerors are to include is 2-5 or 2-3?

2 to 3 past performance references

4. Does the government want offerors to input all pricing into "GFP_Attachment_PEC+Housing+and+Transportation.xlsx" (including proposed staffing pricing) or upload a supplementary Excel sheet with staffing prices for consideration?

The listing of Government Furnished Property is supplied for information only and should not have any staffing or Contractor pricing in it.

5. Can the government please clarify if any potential moving of furniture for repair or replacement purposes is the responsibility of the Contractor?

As stated in the Performance Work Statement section 3.3.1.5 and 3.3.1.6:

3.3.1.5 “The contractor shall support and coordinate delivery and installation of all replacement equipment or furniture. The contractor shall be responsible for providing access to the rooms, to include moving items within the room as needed, to facilitate the removal and delivery.”

3.3.1.6 “The government reserves the right to replace any furniture or other equipment during the contract period, with the government paying the cost. The contractor shall be required to assist in the installation of these items, and removal of the associated old items, to include moving items to/from the PEC Warehouse. The government will provide additional vehicles and drivers for this, if required.”

6. Is the Contractor responsible for providing moving trucks and other material handling equipment, or will the PEC Service Division provide the necessary handling equipment?

The Government has material handling equipment and additional vehicles available for use in the installation, removal or moving items to and from the warehouse if the volume exceeds the Contractor’s equipment capacity.

See Performance Work Statement section 3.3.1.6 “The government reserves the right to replace any furniture or other equipment during the contract period, with the government paying the cost.

The contractor shall be required to assist in the installation of these items, and removal of the associated old items, to include moving items to/from the PEC Warehouse. The government will provide additional vehicles and drivers for this, if required.”

7. The Performance Work Statement (PWS) requires a Quality Control Plan (QCP) and references a Quality Assurance Surveillance Plan (QASP). Could you please provide more details on the specific quality standards and metrics used or share the QASP document referenced?

The performance objectives the Government will use to determine contractor performance and will compare contractor performance to, can be found in Technical Exhibit 1 Performance Requirements Summary (PRS) of the Performance Work Statement.

8. Regarding transportation services (sections 5.11 through 5.12.1), could you clarify whether shuttle transportation is scheduled daily or only on specific days/events?

Shuttle transportation will be provided daily as required in the Performance Work Statement sections 5.11.6 thru 5.11.19.

9. Will shuttle services include transportation for both on-base and off-base activities?

Additionally, is there an existing shuttle schedule available for review?

Shuttle transportation will be provided to both on-base and off-base activities as required in the Performance Work Statement sections 5.11.6 thru 5.11.19.

The current shuttle schedules are provided below.

10. Could you confirm whether there is an incumbent contractor currently providing these lodging and transportation services? If so, would you be able to provide the incumbent contractor’s name?

The services are currently being provided by SRM Group on contract number W912JF20C0002.

11. If applicable, could you also share the contract number associated with the current or incumbent contractor?

The services are currently being provided by SRM Group on contract number W912JF20C0002.

12. Section 5.11.6 and 5.11.7 appear to be in contradiction. Are the airport trips intended to be hourly/every thirty minutes for 24 hours (5.11.7)? Or are they intended to just be hourly/every thirty minutes between 0800-2300 and 0345-2300 (5.11.6)? Additionally, are airport runs expected 7 days a week, or only on Thursday-Monday, as listed in 5.11.6?

5.11.7 of the Performance Work Statement has been updated to read: “The contractor shall have the ability to respond within an hour, 24 hours a day, with shuttle service from PEC to Bill and Hillary Clinton National Airport to facilitate pickups and drop-offs for delayed flights.”

As stated in 5.11.6 of the Performance Work Statement, “Scheduled pick-up times at airport are Sunday and Monday beginning at 0800 and concluding at 2300. Departure times are Thursday to Friday, from 0345 to 2300. This schedule is subject to change based on the needs of PEC.”

13. Section 5.2.5 includes duties that would fall under SCA Code 23510 Locksmith, including “installing and replacing dock lock batteries”, however no Locksmith is listed in the Historical Full Time Equivalent (FTE) Information in Technical Exhibit 3. Should a locksmith be included in the manning team based off 5.2.5 requirements?

The Contractor is responsible for determining the labor categories and required manpower to meet the requirements in the Performance Work Statement.

14. Can you provide the FTEs on the current contract?

Technical Exhibit 4 of the Performance Work Statement has historical full time equivalent information.

15. In regard to the Ground Transportation, can you provide a range of number of trips per day.

Technical Exhibit 4 of the Performance Work Statement has an estimated workload data. Also, see question 9 above for the current shuttle schedules.

16. Is the contractor or the government responsible to recover monies for damages that are beyond normal wear and tear?

The Government is responsible for recovering monies for damages that are beyond normal wear and tear.

17. Is there is a site visit, and if not is there one available upon request?

Currently there is not a site visit scheduled, but one can be requested. Please submit all requests to Mark White at mark.c.white20.civ@army.miland Ralph Grinnell at ralph.d.grinnell.civ@army.mil no later 14 March 2025 so that the visits can be completed no later than 21 March 2025. An amendment will be posted with a summary of any site visit.

Questions will not be answered at any potential site visit. Any site visit conducted will only be for the purpose of viewing the facilities. The government does not require site visit attendance to be eligible to submit an offer.

(End of Summary of Changes)