Minutes of Site-visit - 15 July 2026 - W912JD26QA016.pdf

DEPARTMENT OF DEFENSE, VETERANS, AND EMERGENCY MANAGEMENT

UNITED STATES PROPERTY & FISCAL OFFICE FOR MAINE

CAMP KEYES, BUILDING 39

194 WINTHROP STREET

AUGUSTA, ME 04333-0001

CONTROLLED UNCLASSIFIED INFORMATION

USPFO-PRO 15 July 2026

MEMORNADUM FOR RECORD:

SUBJECT: Site-Visit for Request for Quote (RFQ) W912JD26QA016- Camp Chamberlain Cell Repeaters

The purpose of this memorandum is to document the minutes of the subject site-visit conducted on 15 July 2026.

Camp Chamberlain Site Visit Date: 15JUL2026 Time: 10:00 AM (EDT) Location: 23 Blue Star Avenue, Augusta ME 04333

Details:

At approximately 10:00 AM the Contract Specialist took attendance, introduced the Government Team and provided a short briefing inside the entry way.

From the Government team the following personnel were present:

Mr. Thomas Ryan – USPFO-ME - Contract Specialist Mrs. Darlene Howes – USPFO-ME - Contracting Officer Mr. Matthew Dow - MEARNG G6 CW4 Kevin Moncrieff - MEARNG G6

1.Vendor presence was accounted for and is available as an attachment to this MFR.

2. After attendance and pre-site briefing, all parties conducted to the communications room that houses the DAS headend/controller solution. CW4 Moncrieffe gave a brief background which encompassed the following:

3. The Westell DSP85 C/P and Westell DSP85 U7C were installed in 2017.

4. In preparation for this solicitation, the Government searched through the Government's available drawings of the Joint Force Headquarters (Camp Chamberlain), however, the Government could not located any of the drawings that had this system or its antenna connections and designs.

5. The Government does not know how many interior antennas are located within the building.

6. There is one antenna on the roof that is orientated to the cell tower North of Camp Chamberlain.

CONTROLLED UNCLASSIFIED INFORMATION

7. On or about 10:20 AM, the site visit team moved to the roof and reviewed the exterior antenna. A discussion about site drawings, and it was suggested that if official communication drawings could not be provided that at least a map of hallways, offices, and rooms would be adequate. A comparison was made to what is commonly used as a fire escape plan in Government buildings would provide details for planning. At this point a request was made to see if the Government could locate where the exterior antenna entered the building. On the roof, a vendor outlined a clarification question about the intent of this being Federal Communication Commission (FCC) Part 20 or FCC part 90 equipment. At this time, the Government is currently reviewing requirement and will provide respond with a future amendment.

8. On or about 10:40AM, the site visit moved to Communication Closet located in Room 2014, located on the second-floor hallway on the west side of the building. No positive identification of where the antenna cable came through the roof could be found but it was noted that the cable treys in the ceiling space were abundant. Another note was not knowing where the existing infrastructure (interior antennas) was would make the 95% coverage difficult to accurately forecast.

9. Around 11:00AM the site visit was concluded with a general walk-through of available office space on the second-floor west side of the building searching for interior antennas. None were found. On the first-floor Northeast side of the building two interior antennas were identified that were assumed to be part of the DAS system. These interior antennas are assumed to be Commscope CELLMAX - CPUSE antennas, given their appearance - white/traffic cone shape/visibly flush w/ ceiling.

10. To clarity, there is no basement for the Joint Force Headquarters.

11. No questions, or RFIs were answered during this site visit. All Contractors were instructed to submit RFI’s electronically via email, per the solicitation instructions.

11. There being no further questions, the meeting was adjourned at 11:30AM, and the contractors were escorted from the building.

DARLENE R. HOWES

Contracting Officer

Attachment:

1. Sign-in-Sheet – Under W912JD26QA016