Amendment_4_-_Q&A_-_7-17-2019.docx

W912JD19R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

AMENDMENT 4

Question 23) RFP – Reference in 2.1 on Page 3 – “Changes a result of proposal revisions shall be identified via track changes, including a vertical line on the left margin of the page and date of changed.” Please clarify this requirement, is this track changes in response to amendments?

Response: If the Government had issued an amendment to the Standard Form (SF) 1449 – the changes would had appeared as track changes. The amendments issued didn’t changed any of text on the SF-1449. As a result, this doesn’t apply.

Question 24) RFP – Volume 3 – Pricing: 5.2. – Request a complete breakdown of pricing by major subcontractor, please clarify what is required for the complete breakdown of pricing.

Response: A major subcontractor is defined as a member of the Offeror’s overall team who is expected to perform at least 10% or more of the proposed effort. In Volume III – Price Information – The Offeror shall provide the monthly unit price with the total extended price (yearly) for each CLIN. This price shall include all of subcontractors price. The Offers shall provide the breakdown of pricing by major subcontractor, it’s the Offerors discretion on how this information is provided.

Question 25) RFP – FAR 52.222-46 – Requires compensation plan setting forth salaries and fringe benefits proposal, where would you like this included in the proposal response?

Response: This FAR Clause has been removed from the RFP. FAR 52.222-46 - Evaluation of Compensation for Professional Employee do not apply.

Question 26) RFP – Page 8, Paragraph 1 – Is the Compensation Plan in reference to the professional position(s) only or for both the professional and SCA positions?

Response: This FAR Clause has been removed from the RFP. FAR 52.222-46 - Evaluation of Compensation for Professional Employee do not apply.

Question 27) PWS – Page 26, Items 4 and 11 – Are the PHAs separate from clinical service hours?

Response: The Technical Exhibit 3 is an Estimated Workload Data sheet is only historical background information and not a guarantee. Items 4 and 11 do include the hours required for the PHA.

Question 28) PWS - Page 26 – For the Behavioral Health position, are all of the items inclusive within the 160 clinical service hours or are some of the items such as item 10, additive? If there are task that are in additional to the month’s 160 hours, please clarify which ones are additive.

Response: The Government in error did include the Maine Army National Guard has (1) fulltime Federal Technician who provides Behavioral Health Specialist services to the agency, when developing the Technical Exhibit 3 – Estimated Workload Data for the Behavioral Health Services only. As a result, Item 4, Clinical Service Hours - 160 hours a month included the Federal Technician hours as well.

Question 29) Are items 1-5, the overall workload with the following items listed as job details?

Response: See response to question 28. The estimated quantities included the one fulltime Federal Technician as well. Item 1 is informational to which to base all other calculations from. The items are calculated on a week or month or hourly basis.

Question 30) PWS – Page 27 – For the Medical Records Position, which items are additive to regular workload (items 2&3)? Items 4, 5, 6 and 8 appear to be inclusive.

Response: All of the Estimated Work Load for the Medical Records and Medical Support Services are calculated on a day work load. Item 1 is informational to which to base all other calculations from.

Question 31) Are items 1-3 the overall workload with the following items listed as job details?

Response: The Technical Exhibit 3 is an Estimated Workload Data sheet is only historical background information and not a guarantee. All of the Estimated Quantity are calculated on a day work load. Item 1 is informational to which to base all other calculations from.

Question 32) PWS – Page 28-29 – Does each Case Manager have a case load of 30-40 cases, and also oversight and audit of 200-300 total cases EACH?

Response: The Technical Exhibit 3 is an Estimated Workload Data sheet is only historical background information and not a guarantee. The Estimated Quantity is all inclusive to equal 60 hours a month.

Question 33) Are items 1-3 the overall workload with the following items listed as job details?

Response: The Technical Exhibit 3 is an Estimated Workload Data sheet is only historical background information and not a guarantee. Item 1 is informational to which to base all other calculations from. The Estimated Quantity is all inclusive.

Question 34) PWS - Paragraph 1.4.4.2. – “Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.” Does the below mean that if an employee has a moving violation off post, in their own vehicle, and/or off duty they may be subject to termination of driving privileges on the post?

Response: Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s “installation” driving privileges. Our local Security Police will make the decision if the issue arises.

Question 35) There are a number of required trainings (DoD IA Awareness Training, iWATCH, OPSEC, etc.) Is the time for the training compensated through the contract?

Response: All of the required training shall be completed within the specified time per requirement. See the PWS, paragraph 1.4.15 – Phase In/Phase out Period address for additional information as well.

Question 36) Are service billed monthly or by the hour?

Response: This is a Firm-Fixed Price Monthly Rate. The RFP shall be priced the unit price (monthly) and the total extended price (yearly) for each CLIN.

Question 37) How many total billable hours is contracted annually per personnel?

Response: Offerors responsibility to apply its knowledge of the RFP and requisite expertise to determine what level of effort will be required.

Question 38) Does the COR validate the time sheets or is the contractor’s responsibility?

Response: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

Question 39) Is your state current readiness status maintained by the current number of personnel? Or would the customer need additional personnel to meet their readiness goal of 90%?

Response: Our current level is 90%.

Question 40) Is the dental case management aspect vouchered though the LHI program or is it handled internally?

Response: LHI

Question 41) Is the Medical Records Technician or Case Manager managing the dental referrals (voucher)?

Response: The Government will handle all of the dental referrals.

Question 42) Is there a need for a separate dental case manager with dental experience?

Response: No.

Question 43) Are all records processed and validated in HRR in house or does the customer send out discharged records to be scanned an batched in HRR?

Response: In-house.

Question 44) How many records per month are processed for discharge or transfers?

Response: 10-15 per month.

Question 45) Is the Medical Records Technical dual tasking Care Coordinator roles?

Response: Yes

Question 46) Is there a need for medical board review coordination?

Response: Yes, the Government currently process 15-20%.

Question 47) Is the Medical Records Technician entering in MWDE or just HRR?

Response: Both

Question 48) Is the requirement for Medical Records Technician services and no Care Coordinator services assisting the case manager is required?

Response: They all do provide some level of assistance of care coordinator service.

The following have been deleted:

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