W912JB22Q0102 ATTACHMENT E - FAQ v3.pdf

USPFO-PURCHASING AND CONTRACTING JUNE 30, 2022

ATTACHMENT E – FAQ 3 Page: 1

SUBJECT: FREQUENTY ASKED QUESTIONS (FAQ) - W912JB-22-Q-0102 CATERED MEAL SERVICE –

NORTHERN STRIKE #3 (JFHQ HHD)

Please see the following questions:

Q1: Are vendors authorized to utilize Government Facilities to prepare food on site?

A1: Refer to paragraph 5.1 in Attachment A – Performance Work Statement; prospective contractors may only prepare food on site only when the vendor has provided their own mobile equipment or at the vendors physical location company site and transport to several Grayling Army Airfield facilities in accordance with the performance work statement.

Q2: Is a feeding schedule available?

A2: A feeding schedule has been incorporated into the Combined Sol-Syn as Attachment – B – Technical Exhibit 3 v4.

Q3. Are we allowed to use the kitchen facilities to store supplies and prepare the necessary food daily?

A3. A place to store NON-PERISHABLE food for next day meal preparation may be allocated by the COR at his discretion. The vendor SHALL be responsible for safe handling, storage, and preparation of PERISHABLE food materials.

The vendor shall NOT use the government kitchen for preparation of food or storage of non-perishable food during the POP of this solicitation.

Q4. The solicitation mentions that we would need enough meals to accommodate 2,250 soldiers in a given day.

Would that be per meal or is that the daily amount of people that will be fed?

A4. Please refer to the PWS and Excel file : Technical Exhibit 3 for daily meal requirement for this Solicitation.

Q5. As we all may know food prices have increased drastically. How does payment work for vendors, will we be prepaid or are we reimbursed for our services on a weekly basis?

A5. There is possibility for vendor to get paid weekly or according to the invoice submitted for completed services. The vendor should ensure that the Final Invoice (Y) is NOT check in WAWF until the service has been completed and the total amount is equal to the price quoted before checking final invoice. Please see the payment instruction under the Wide Area Work Flow (WAWF).

Q6: I noticed that there are two different RFQs out now for the same location. Is it true that they will both be happening at the same time and that deliveries will go to the same DFACs, per the PWS?

A6: There three RFQ out there now, in the future please reference all the RFQ your concern about. More so, the requirement goes to the same location but the feeding requirement are different. Please read all the PWS to all the three

RFQ

Q7: How far apart are the DFACs from each other?

A7: Please the PWS for better understanding of the geographical location. The distance of the each DFACs from one another is of no significant to this requirement.

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Q8: Will the government provide warmers and salad bars on-site for meal set up? How would this work if there are two vendors?

A8: Please review the FAQ to solicitation # W912JB-22-Q-0102. Each is required to prepare, serve and preserve the food in a safe temperature range for consumption.

Q9: If vendor is required to bring in 3 mobile kitchens for 3 different locations, will there be adequate power/water/grey water disposal to operate these kitchens and reefer trailers, or will the vendor be required to bring in their own power source/generator fuel/potable water and a gray water truck for disposal?

A9: The vendor is required to bring mobile kitchen that is enough to meet the daily feeding requirement per the PWS and The Technical exhibit 3.

Q10: Will there be lodging available for staff or is vendor required to house their own staff?

A10: We will not be providing lodging for staff.

Q11: When delivering the food to each location (minus the meals that are pre-packaged), will there be steam tables for the vendor to utilize to serve the meals or will chafers be necessary to maintain the proper food temperatures

A11: The government may provide steam tables to vendor on first come first serve bases. Vendor shall till be responsible for ensuring food safety at proper temperature for consumption.

Q12: Will the 50 halal and 50 kosher and 100 vegetarian meals be notified at least 24 hours prior and will that number change daily or remain that amount for the duration of the contract?

A12: This number is standard for every meal, if these numbers change, we will inform vendor at least 24 hours in advance.

Q13: Regarding 5.2.8, Covid and governor mandates. Are all vendors employees and subcontractors working on this contract required to be vaccinated for Covid 19?

A13: Vaccine mandates only apply to service members; however, should the State of Michigan, Camp Grayling, or any military/civil authority issue a change in guidance, these regulations must be adhered to.

Furthermore, symptomatic or positive asymptomatic or personnel with any health problems shall not be permitted to work any capacity where there is likelihood of food or food contact surface contamination with pathogenic organisms or transmitting disease agents to others.

\FREQUENTLY ASKED QUESTIONS CATERD MEAL SVC – NORTHERN STRIKE #3 (JFHQ HHD)