Site_Visit_Meeting_Minutes_19R5013.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

13 Aug 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-19-R5013, Paint Interior Wall & Hangar Door B7

1. Site visit was held on 8 Aug 2019 at the Contracting Division conference room commencing at 9:00AM in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist, Kathy Sutton introduced herself and the Contracting Offer’s Representative (COR), 1st Lt Adam Vermeersch and Construction Inspectors Darren Burton and Brian Gregitas from the government’s team for the project. Steven Stocking (not present) was introduced as the Contracting Officer.

A. PROJECT DESCRIPTION:

This contract includes, but is not limited to:

Contractor shall review attached lead based paint testing data and conduct investigation to see to what extent lead paint is present in area where work to be performed. Contractor shall use all necessary precautions when preparing areas where lead based paint exists.

The Contractor shall paint interior block walls and accessories, and accessible portions of the interior and exterior sides of the hangar doors and trim. Refer to attached drawings and Selfridge Design Standards for additional information.

a.) Interior block walls shall be prepared for paint as required. Painted walls shall receive 1 coat primer and 2 coats semi-gloss latex. Paint scheme for walls is to reflect current scheme. Top portion shall bright white and bottom shall be color matched to epoxy floor. Paint drawdowns require approval prior to completion of the work.

b.) Interior and exterior side of eastern hangar door and exterior side of western hangar door shall be prepared for paint as required. Painted doors shall receive 1 coat primer and 2 coats of an appropriate paint to withstand the elements. Contractor shall not paint over the translucent fiberglass panels. Door paint scheme shall reflect the current paint scheme of the door. Paint drawdown require approval prior to completion of the work.

c.) The contractor shall cleanup site and adjacent areas affected by their work.

3. Bids are due NLT Friday 16 August 2019 at 12:00 PM local time. Offerors may hand-carry bids to 127 MSC Lobby/Conference Room but email is highly recommended to katherine.a.sutton.civ@mail.mil and usaf.mi.127-wg.mbx.msc-construction@mail.mil to avoid base access vetting. Offerors are advised that this project is currently funded and that offers must be good for 90 days.

mailto:katherine.a.sutton.civ@mail.mil mailto:usaf.mi.127-wg.mbx.msc-construction@mail.mil

a. Project Magnitude is between $25,000.00 and $100,000.00

b. After the notice to proceed is issued the project has a performance time of 120 calendar days for project completion.

c. A Site Visit was held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted to the FBO website and must be acknowledged with the proposal submission.

e. Payment Bonds may be required for this project based on Independent Government Estimate.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA MI20190091 Mod 3 dated 5 July 2019.

i. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

4. The project description was stated in the FBO announcement package notice posted with a Synopsis/Solicitation on 26 July 2019.

5. The site visit concluded at approximately 2:20 PM on Thursday 08 August 2019.

6. All bidders were provided the following project description documents at the site visit. These were subsequently added to FBO and incorporated into modification P00001 along with Lead Based Paint (LBP) Testing Data.

Katherine Sutton Contract Specialist

TASK ORDER CONTRACT

DELIVERY ORDER REQUIREMENTS

Project Number, Title: VGLZ182004 B7 Paint Interior wall and interior and exterior of hangar door.

The generic General Task Order Contract (TOC) specifications and Selfridge Design Standards apply to this Delivery

Order (DO). The work shall be in strict compliance with those specifications and the requirements identified in this DO and its attachments. Sections of this DO may supersede the requirements of the generic specifications, in which case the more stringent/higher quality requirements shall apply.

1. This DO provides for, but is not limited to:

A. Contractor shall review attached lead based paint testing data and conduct investigation to see to what extent lead paint is present in area where work to be performed. Contractor shall use all necessary precautions when preparing areas where lead based paint exists.

B. The Contractor shall paint interior block walls and accessories, and accessible portions of the interior and exterior sides of the hangar doors and trim. Refer to attached drawings and Selfridge Design Standards for additional information.

a. Interior block walls shall be prepared for paint as required. Painted walls shall receive 1 coat primer and 2 coats semi-gloss latex. Paint scheme for walls is to reflect current scheme. Top portion shall bright white and bottom shall be color matched to epoxy floor.

Paint drawdowns require approval prior to completion of the work.

b. Interior and exterior side of eastern hangar door and exterior side of western hangar door shall be prepared for paint as required. Painted doors shall receive 1 coat primer and 2 coats of an appropriate paint to withstand the elements. Contractor shall not paint over the translucent fiberglass panels. Door paint scheme shall reflect the current paint scheme of the door. Paint drawdown require approval prior to completion of the work.

C. The contractor shall cleanup site and adjacent areas affected by their work.

2. Additional specifications for materials or requirements not included in the specifications:

A. See Selfridge Design Standards.

4. The following attachments are included in this DO:

1. Drawing. Dated 20190807

2. LBP Testing Data – H7