Site_Visit_Minutes_859_DDC.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

15 May 2018

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-18-B-5001, Project No. VGLZ 182021:

Upgrade / Install New Direct Digital Control (DDC) System Building 859

1. Site visit held this date at the Contracting Division conference room commencing at: 10:00AM in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist David Brown introduced himself and Darren Burton from the government’s team for the project. Steven Stocking was introduced as the Contracting Officer.

A. PROJECT DESCRIPTION:

B. The Contractor shall provide complete (engineering, design, and installation) services for development of a building 859 Energy Management and Control System (EMCS) using Direct

Digital Controls (DDC) at Selfridge ANGB, MI. The work includes investigative and design services to include surveying existing facility HVAC & Existing T. A. C Direct Digital Controls (DDC)

System, building electrical systems along with historic documents. The contractor shall design, provide and install system elements, components, wiring, transmission mechanisms, and connection to central monitoring and control capability (to include necessary equipment, materials, wiring, and interface connections) for building 859.

3. Bids are due NLT 31 May 2018 at 2:00PM local time. Offerors are to hand carry bids to 127

MSC Lobby/Conference Room and deposit bids in a bid depository. Offerors are advised that this project is not currently funded and that offers must be good for 60 days.

a. Magnitude of project is between $100,000.00 - $250,000.00

b. After the notice to proceed is issued the project has a performance time of 180 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted to the FBO website.

e. Payment and Performance Bonds will be required for this project based on Independent

Government Estimate. A Bid Bond is required as well.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 2 dated 23 February 2018.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently not funded.

4. The project description was stated in the FBO announcement package replace wash rack door project announcement notice sent out with the Notice of Solicitation Form on 3 May 2018.

5. Any project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum. Other items discussed were the need to resubmit base access request for attending the bid opening. Drawings were requested, and a possible second site visit discussed to gain more info.

6. The site visit concluded at 11:00pm on Tuesday 15 May 2018.

5/15/2018

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950