17R4005_Slides_for_pre-proposal_conference_15_Mar_17.pdf

W912JB-17-R-4005

Transient Aircraft Services

Selfridge ANG Base, MI

PRE-PROPOSAL CONFERENCE

15 March 2017

INTRODUCTION

Eva Lauchie, Contracting Officer Jeremy Starrett, Acquisition Branch Chief

Tami McKenney, Contract Specialist Leslie Ewald, Contracting COR

SMSgt Kelli Martin, Airfield Manager/COR MSgt Tracy Lindsay-Apple POC

AGENDA

• Prepared Briefing

• Site Visit

FACTS

• Selfridge ANG Base requirement

• One single award will be made from this solicitation (6 Month base + four option years)

• 100% Service-Disabled Veteran-Owned Small Business SDVOSB

SOLICITATION, PLANS

AND SPECIFICATIONS

• ON THE WEB

• http://www.fbo.gov

– Solicitation

– Attachments:

– Base Access

– PWS

– Historical/Estimated Workload Data

– Govt Furnished Property and Equipment

– Applicable Publications & Forms

SOLICITATION, PLANS

AND SPECIFICATIONS

CONT’D

– Past Performance Questionnaire Package

– Subcontractor/Teaming Consent Form

– Wage Determination for Macomb County

PREPARING YOUR PROPOSAL

• Submit all information required in the RFP with your initial requirement - in the required format

• Provide a proposal that represents the best value to the Government

DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF THE

PROPOSAL REQUIREMENTS

OFFERORS ARE STRONGLY CAUTIONED TO

CAREFULLY READ THE REQUIREMENTS OF

THE SOLICITATION AND COMPLY

ACCORDINGLY

THE GOVERNMENT INTENDS TO AWARD

WITHOUT DISCUSSION AND THERE MAY NOT

BE A CHANCE FOR DISCUSSIONS,

CORRECTIONS, OR REVISED PROPOSALS!!

WHAT DO I NEED TO

SUBMIT??

• Clause 52.212-1 Instructions to Offerors – Commercial Items of the RFP details the required information and format for the proposal

• THREE PARTS ARE REQUIRED

– Part I - RFP documents and Price Proposal

– Part II – Technical Proposal

– Part III – Past Performance Proposal

PART I

RFP DOCUMENTS AND PRICE PROPOSAL

• TAB 1 – Executive Summary

• TAB 2 – Signed SF 1449 and Amendment acknowledgement

• TAB 3 – SF 1449 Continuation sheet ( the price/cost associated with each line item for the base year and each option year)

– Provide enough info for evaluation, specifically verify wage and fringe benefits are adequate

• TAB 4 – Representations and Certifications

SAM REGISTRATION

• Make sure your SAM registration is current

• www.SAM.gov

SAM

• Online Representations and Certifications

Application

• Must electronically complete the annual

Representations and Certifications at:

– http://www.sam.gov

PART II

TECHNICAL PROPOSAL

• 4 SUB-FACTORS (of equal value)

– Conformance to the PWS

– Management Approach and

Administrative Plan

– Quality Control

– Phase-In Plan

PART III

PAST PERFORMANCE

• Performance within last 3 years

• Narrative Assessment

• Subcontractor’s Consent

• Reference Package Questionnaires

– Send out questionnaires to references as soon as possible

– Ensure references return questionnaires to the Contracting Office not later than the solicitation closing date

PROPOSAL DUE DATE

• All parts must be received not later than 10 April 2017 at 2:00 P.M. EST

– Make sure boxes/envelopes are clearly marked

– No facsimile or electronic offers will be accepted

– May hand carry proposal – advance notice required

– Past Performance Reference Questionnaires are also due by this date and time

HOW WILL THE PROPOSAL

BE EVALUATED?

• Evaluation process detailed in 52.212-2 Evaluation – Commercial Items

• Carefully review 52.212-1 Instructions to Offerors – Commercial Items when preparing proposal

• Lowest Price Technically Acceptable (LPTA) Technical and past performance, when combined, are equal to price.

COMPLIANCE REVIEW

• Proposal timely

• Price Schedule complete

• Technical Proposal included

• Past Performance included

• Original and 2 copies of proposal and 1 electronic copy of Parts I - III.

• Failure to furnish a complete proposal may result in elimination from consideration

EVALUATION OF TECHNICAL

• 4 Sub-factors - all of equal value

• Technical proposals evaluated to determine if acceptable

• Do not simply state that services will be in accordance with the PWS

• Pages in excess of 35 will not be evaluated

EVALUATION OF PAST

PERFORMANCE

• Emphasis on recent and relevant experience

• Information and Consent form for all

Subcontractors or Teaming Partners

• Questionnaires must be received from references not later than solicitation closing

• Government may obtain past performance information from other sources

EVALUATION OF PRICE

• Price will be reviewed for compliance before evaluations

• Basic and options evaluated

• Basic and option pricing cannot be unbalanced

WHO WILL RECEIVE THE

AWARD?

THE CONTRACTOR WHOSE

PROPOSAL PROVIDES THE

LOWEST PRICE TECHNICALLY

ACCEPTABLE

WHAT IF I HAVE A

QUESTION?

• Questions must be submitted in writing via Email only to:

tami.l.Mckenney.civ@mail.mil

• SUBMIT QUESTIONS no later than 3 April

2017 2PM EST

• Questions received after 3 April will not be answered unless an amendment states otherwise.

HOW WILL MY QUESTION

BE ANSWERED ?

• All questions and answers will be posted to website: http://www.fbo.gov

• Amendments will be posted to the web site

• Check the web site regularly and don’t forget to refresh the page

SBA

• Offerors must be a Service Disabled Veteran Owned Small Business

• Teaming arrangements and partnerships can be tricky - consult with your SBA representative for guidance

DUE DATES

• Questions must be Received by 3 Apr 17 at 2:00 P.M. EST

• Closing Date: 10 Apr 2017 at 2:00 P.M.

EST

• Award Date: Tentative 31 May 2017

QUESTIONS ???