Site_Visit_Minutes_1427_Install_Floors.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

26 July 2016

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-16-B-4006, Project No. VGLZ 162030:

VGLZ 162030 HANGAR 1427 INSTALL FLOORING.

1. Site visit held this date at the Contracting Division conference room commencing at: 1:00 PM in conjunction with subject Request for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist David Brown introduced himself and Hugh Black and A1C Johnson from the government’s team for the project. Steven Stocking was introduced as the Contracting Officer.

3. PROJECT DESCRIPTION: Installation of epoxy floor and base molding shall be installed in the indicated green colored areas highlighted on the attached drawings including the stairs and landings. Epoxy floor color is to be either white or gray. The excluded areas will be areas called out in the drawings as “Not in Contract” (N.I.C.). Epoxy floor square footage for this project is to be 2058 sq. ft. Installation of new carpet and base molding shall be installed in the indicated blue colored areas highlighted on the attached drawings. Carpet color selections to be supplied by contractor and chosen by government. Carpet square yardage is to be 534 sq. yd.’s. for this project. Four-inch wide vinyl / rubber cove base molding to be installed by the contractor after the carpet and the epoxy floor is installed. Molding shall be 1/8 in. thick commercial grade and be the color to match / accent carpet and epoxy floor color. All exposed edges to be shielded with a protecting vinyl / metal strip. Color selections to be supplied by contractor and chosen by government. Cove base molding is to be 2018 linear feet for this project.

4. Proposals are due NLT 9 August 2016 at 2:00PM local time. Offerors can hand carry bids to 127

MSC Lobby and deposit bids in a bid depository. Offerors are advised that this project is currently funded and that offers must be good for 60 days.

a. Magnitude of project is between $25,000.00 and $100,000.00

b. After the notice to proceed is issued the project has a performance time of 40 calendar days for project completion.

c. A Site Visit will be held immediately after this pre-proposal conference at the construction site.

d. When amendments are issued they will be posted on FBO.

e. Payment Bond will be required for this project based on Independent Government

Estimate. A Bid Bond is not required.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 04 dated 24 June 2016.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently funded.

5. The project description was stated in the FBO IFB Synopsis Hangar 1427 Install Flooring notice sent out with the Notice of Solicitation Form on 2 May 2016.

6. Any questions were referred to the RFI submittal process. The stairs in hangar 1427 were questioned on how to finish them since they were mostly wood steps.

7. The site visit concluded at 3:00pm on Wednesday 20 July 2016.

7/26/2016

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950