Bid_Opening_Minutes_1427_Flooring.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

9 August 2016

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division

43200 Maple St, Bldg. 105

Selfridge ANGB, MI 48045-5213

SUBJECT: Bid Opening Conference for Solicitation W912JB-16-B-4006, Project No. VGLZ 162030:

VGLZ 162030 HANGAR 1427 INSTALL FLOORING.

1. The bid opening was held on this date at the Contracting Division conference room commencing at: 2:00 PM in conjunction with subject Request for Proposal. For list of attendees see attached attendance sheet.

2. Contract Specialist David Brown introduced himself and Steven Stocking was introduced as the

Contracting Officer.

3. PROJECT DESCRIPTION: The Contractor shall install epoxy floors and carpeting in hangar

1427. The contractor is responsible for all floor prepping. The Contractor is responsible for all remaining work effort in order to provide an acceptable final product that meets the requirements of this Statement of Work and drawings.

4. Proposals were due NLT 9 August 2016 at 2:00PM local time. Offerors hand carried bids to 127

MSC Lobby and deposited bids in the bid depository. Offerors were advised that this project is currently funded and that offers must be good for 60 days.

a. Magnitude of project is between $25,000.00 and $100,000.00

b. After the notice to proceed is issued the project has a performance time of 60 calendar days for project completion.

c. A Site Visit was held immediately after this pre-proposal conference at the construction site.

d. Amendments were issued and were posted on FBO.

e. Payment Bond will be required for this project based on dollar amount of apparent low bidder. A Bid Bond is not required.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA Mod 06 dated 29 July 2016.

i. Safety measures are always a part of Government contracts and the Army Corp of

Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to the Contracting for resolution.

ii. All RFI questions and answers will be emailed out as soon as possible.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

l. This requirement is currently funded.

5. The project description was stated in the FBO IFB Synopsis Hangar 1427 Install Flooring notice sent out with the Notice of Solicitation Form on 8 July 2016.

6. Six (6) vendors submitted bids for this project.

7. The site visit was held on Tuesday 20 July 2016.

8/10/2016

X David Brown

David Brown

Contract Specialist

Signed by: BROWN.DAVID.ALLAN.1096981950