W912J615R0007PreProp_Meeting_Minutes.pdf

KNMD112001 Mod B3400 Swing Space KNMD112006 Repair Jet Engine Shop

Paving Sitework B3416 Joint Base Pearl Harbor Hickam (JBPHH)

06 Aug 2015

Introductions

• Contracting Personnel

– MAJ Manuel Llanes, Contracting Officer

– Julianne Cooper, CTR, Contract Admin

• Site Visit

– Capt Nhut Dao, COR

REMINDER THAT ALL QUESTIONS MUST BE SUBMITTED

THROUGH THE APPROPRIATE PROCESS DETAILED IN

SOLICIATION SECTION 00100 PARAGRAPH 3. DO NOT

CONTACT THE INDIVIDUALS LISTED DIRECTLY.

Synopsis

• KNMD112001 Mod B3400 Swing Space and KNMD112006 Repair Jet Engine Shop Paving and Sitework B3416, commonly known as Repair Jet Engine Shop

• Magnitude is $10,000,000 to $25,000,000

• A Firm-Fixed Price Contract will be awarded

Synopsis

• Project is being solicited as a total small business set aside

• The contract will be awarded using Source Selection Tradeoff Procedures

• Evaluation Factors

– Technical

– Past Performance

– Price

Solicitation, Plans & Specs

• On the web – https://www.fbo.gov

• Solicitation

– Exhibits

– Questions & Answers document

– Amendments

• Check regularly & REFRESH the webpage

• Plans & Specs are RESTRICTED ACCESS

• Firms must be registered and have password on

FBO.gov https://www.fbo.gov/

• Export Controlled Materials

– Companies must be certified (via approved DD2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service (DLIS)

– Questions about this program or DD2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084. The Joint Certification Office may be contacted at (800)352- 3572 or email jcp-admin@dla.mil mailto:jcp-admin@dla.mil

• The U.S./Canada Joint Certification Program (JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO.gov to have their JCP number to their FBO.gov account. JCP has indicated they are currently experiencing a three (3) week delay in addition to the normal waiting period.

• If your firm has applied to JCP for certification but has not yet received MPIN, documents can be provided to your firm if you provide proof your firm has submitted application to JCO.

– Tracking slip, certified return receipt, sent email message, delivered email message, etc.

• See Contracting Officer after the meeting with your proof and to sign for electronic distribution.

• You will need a valid email address to receive documents in this manner.

Contract Period of Performance

Construction Period is 540 Calendar Days After Receiving

The Notice to Proceed

Disclaimer

The following is a brief overview of the proposal requirements

• Offerors are strongly cautioned to carefully read the requirements of the solicitation and comply accordingly

Volume 1-Price/Cost Info & Pro Forma Documents

• Offeror portion of SF 1442

• Section 00010-Pricing Info-All Line Items

• Exhibit D

• Section 00600-Reps & Certs

– Complete Reps & Certs on the web at https://www.sam.gov/portal/public/SAM/

– Complete & return Reps & Certs in Section 00600

– Include Introductory Page-Section 00110 Para

2.4.1.2 lists required information https://www.sam.gov/portal/public/SAM/

KNMD112001

Mod B3400 Swing Space

1000 KNMD112001 BASE BID

MINOR CONSTRUCTION

COST LIMITATION APPLIES

1001 OPTION KNMD112001 OPTION 1 YES

1002 OPTION KNMD112001 OPTION 2 YES

1003 OPTION KNMD112001 OPTION 3 YES

1004 OPTION KNMD112001 OPTION 4 YES

2000 KNMD112001 BASE BID

REPAIR

NO

2001 OPTION KNMD112001 OPTION 5 NO

2002 OPTION KNMD112001 OPTION 6 NO

2003 OPTION KNMD112001 OPTION 7 NO

2004 OPTION KNMD112001 OPTION 8 NO

2005 OPTION KNMD112001 OPTION 9 NO

2006 OPTION KNMD112001 OPTION 10 NO

KNMD112001

Mod B3400 Swing Space

IAW DFARS 252.236-7006 Line Items 1000, 1001, 1002, 1003, and 1004 are subject to a Cost Limitation of $710,000

All Minor Construction Line Items for KNMD112001 (inclusive of modifications) when combined shall not exceed $710,000

KNMD112006

Repair Jet Engine Shop B3416

3000 KNMD112006 BASE BID

MINOR CONSTRUCTION

COST LIMITATION APPLIES

3001 OPTION KNMD112006 OPTION 1 YES

3002 OPTION KNMD112001 OPTION 2 YES

4000 KNMD112006 BASE BID

REPAIR

NO

4001 KNMD112001 OPTION 3 NO

4002 KNMD112001 OPTION 4 NO

4003 KNMD112001 OPTION 5 NO

KNMD112006

Repair Jet Engine Shop B3416

IAW DFARS 252.236-7006 Line Items 3000, 3001 and 3002 are subject to a Cost Limitation of $710,000

All Minor Construction Line Items for KNMD112006 (inclusive of modifications) when combined shall not exceed $710,000

Volume 1-Price/Cost Info & Pro Forma Documents

• Sealed Envelope Sealed Envelope

– FAR 9.105-1

– Containing letters from financial institutions concerning your firm’s credit worthiness AND capability to bond at a minimum to the price proposed.

Volume #2 Part I Technical Capability Proposal

NO PRICES/COST IN THIS VOLUME

• Part I- Technical Capability Proposal

• Comprised of Three (3) sub factors

1. Experience & Capability

2. USGBC LEED ® Experience

3. Construction Schedule

Technical Capability Proposal

NO PRICES/COST IN THIS VOLUME

• Sub factors 1, 2, & 3 are limited to a total page count of 15 pages

– Excluding tabs, indexes, resumes and schedule

Sub Factor #1

Experience & Capability

• Demonstrate technical capability to perform a project of this size and complexity.

• Discuss and provide experience of key construction personnel (include but not limited to)

– Project Manager

– Site Superintendent

– Quality Assurance Manager (onsite)

– Site Engineering personnel

Sub Factor #1

• Discuss experience and capability in managing a project in the local Hawaiian island environment

• Discuss involvement of the local labor workforce

• Discuss any other previous projects that are similar to this project in terms of scope, size, and complexity

• If no similar experience so state and indicate in detail how you plan to overcome this lack of experience.

• The onus is solely on the offeror to indicate in detail how the offeror plans to overcome this lack of experience.

Sub Factor #2

USGBC LEED ® Experience

• Discuss company experience with building to USGBC

LEED® standards. Indicate any previous projects that achieved LEED® certification

• Indicate key construction personnel and demonstrate they have experience and required qualification in assigned roles with building to USGBC LEED® standards.

• If no experience so state, and indicate in detail how you plan to overcome this lack of experience.

• Onus is solely on offeror to indicate in detail the plans to overcome lack of experience.

Sub Factor #3

Construction Schedule

• Shall include commissioning timeline as well as demonstrate offeror’s understanding of the requirements of the construction schedule and commissioning timeline.

• Must demonstrate a functionally integrated understanding of the project, logically details tasks and timing of the work elements

• Must be realistic for events, accomplishment, and criteria

• Must discuss approach and timeline for commissioning

Volume #2 Part I Sub Factor #3 Construction Schedule

********************VERY IMPORTANT*************************

The project requires and the proposal schedule must:

1. Accurately articulate the phased sequencing of work

2. Demonstrate first the Mod of B3400 Swing Space to be completed

3. Then the adequate time (no less than 30 calendar days) to vacate all equipment and personnel from B3416 and the relocation of equipment and personnel from B3416 to B3400 before the renovation of B3416 commences.

Volume #2 Part I Sub Factor #3 Construction Schedule

********************VERY IMPORTANT*************************

Work on B3400 and B3416 CANNOT BE DONE

CONCURRENTLY

Construction Schedule cannot exceed 540 calendar days

Volume #2 Part II Past/Present Performance Info

• Exhibit A-Part 1 Performance Relevancy Questionnaires

– Use Provided Format -1 Project Per Exhibit A

– Complete not less than 3 not more than 6 forms for relevant contracts complete or substantially completed (70%) in last 5 years.

• Exhibit A-Part 2 Complete One (1)

• Send questionnaires for Exhibit A’s provided or;

• Include FINAL Performance (CCASS) Eval or;

• Include complete PPQ’s not older than 6 months

• Do this early-Must be to Contracting Officer NLT Closing

Date

Volume #2 Part II Past/Present Performance Info

• If you do not have relevant Past Performance and are using experience of key personnel, predecessor companies, or subcontractors to obtain your Past/Present Performance, ensure you clearly state this in the proposal

• To be considered subcontractor must complete a consent form-Exhibit B must be included in your proposal

Submission Requirements

• Section 00110 Paragraph 2 of the RFP details the required information and format for the proposal

• Two (2) Volumes are required

• Volume #1- One(1) Original and three (3) hard copies and one (1) CD/DVD

• Volume 1 MUST also include sealed envelope

• Volume #2- One(1) Original and three (3) hard copies and one (1) CD/DVD

Important Reminder

The Government intends to award without discussion and there may not be a chance for discussions, corrections, or revised proposals

Proposal Due Dates

• Proposal Due 1000 Hours (10AM) HST on Thursday 27 Aug 2015

• Hard Copy of Volume I must be signed in original by officer of your company

• No facsimile or electronic mail offers

• Send or deliver to: (instructions in Section 00110)

USPFO Hawaii ATTN: CPT Manuel Llanes

91-1179 Enterprise Ave. Bldg. 117 Kapolei, HI 96707

References, PPQ’s, Exhibit C’s

• Reference questionnaires are also due by this time and date

– Send reference questionnaires out as soon as possible

– Return to Contracting Officer via email

• Manuel.llanes.mil@mail.mil

• Julianne.j.cooper.ctr@mail.mil mailto:Manuel.llanes.mil@mail.mil mailto:Julianne.j.cooper.ctr@mail.mil

Exhibits

• Exhibit A-Performance Relevancy Questionnaire

– Part 1, no less than 3 no more than 6

– Part 2, submit 1

• Exhibit B-Subcontractor/Teaming Partner/Key Personnel Info & Consent Form (if applicable)

• Exhibit C-Reference Questionnaire Package

• Exhibit D-Option Information Form

• Exhibit E-Proposal Inquiry Form

• Exhibit F-Pre Proposal Meeting O-180 Access

Form

Proposal Evaluation

• Process detailed in RFP Section 00120

• Carefully review Section 00120 when preparing your proposal

• Comply with Section 00100 and 00110 requirements

• Failure to furnish a complete proposal may result in elimination from consideration

Best Value

Best Value is defined as an award based on the greatest overall benefit in response to the requirement.

Award is based on price and other no-cost related factors.

Award

• The offeror whose proposal provides the Best Value to the Govt

• Technical and Past/Present Performance are approximately equal to each other and when combined are approximately equal to the Price Factor.

Important Reminders

• Submit a complete proposal IAW instructions

• Use the formats provided

• Prime Contractors are responsible for coordination among the divisions with subcontractors

Important Reminders

• When using a subcontractor to obtain/enhance relevancy provide subcontractor consent form (Exhibit B) or the information will not be considered

• Award in this process does not necessarily mean the lowest price wins

How Questions Will Be Handled

• Questions must be submitted on Exhibit E via electronic mail to: manuel.llanes.mil@mail.mil and to julianne.j.cooper.ctr@mail.mil

• Submit no later than COB 20 Aug 15

• Questions received after 20 Aug 15 may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

• Do NOT call technical personnel or AE-this will delay getting an answer mailto:manuel.llanes.mil@mail.mil mailto:julianne.j.cooper.ctr@us.army.mil

Answers to Questions

• All questions, on a non-attribution basis, and the answers will be posted to the website https://www,fbo.gov

• If necessary Addendums, issued by an Amendment will also be posted

• Check website regularly and don’t forget to REFRESH the web page.

https://www,fbo.gov/

Helpful Websites

• https://www.fbo.gov

• https://www.acqusition.gov/

• https://www.sam.gov/portal/public/SAM/

• http://www.wdol.gov/wdol/scafiles/davisbacon/hi.html https://www.fbo.gov/ https://www.acqusition.gov/ https://www.sam.gov/portal/public/SAM/ http://www.wdol.gov/wdol/scafiles/davisbacon/hi.html

Site Visit Safety Briefing

• Important information to know before we begin our site visit on JBPHH.

QUESTIONS